Harvest

getharvest.com
Project Management
Weekend Project

Time tracking and project management for professional services

How to Replace Harvest

Overview

Harvest is a web-based time tracking and project management platform designed for freelancers, agencies, and professional service firms. It helps teams track time, manage projects, and streamline invoicing and expense reporting.

Features

44 features across 10 categories

Analytics(6)

Data Export

Export time, expense, and financial data in CSV and PDF formats.

Profitability Tracking

Analyze project profitability by comparing revenue against costs.

Project Tracking Dashboard

View all project metrics, budgets, and profitability on a single dashboard.

Reports & Analytics

Generate detailed reports on time, profitability, team utilization, and project performance.

Scheduled ReportsPremium

Automatically generate and email reports on a daily, weekly, or monthly schedule.

Team Reports

Generate comprehensive team performance reports including utilization and billable hours.

Also in: Hugging Face, Notion, Smartsheet

Billing(10)

Batch InvoicingPremium

Create and send multiple invoices to different clients simultaneously.

Billable Rates

Set different billable rates per user, project, and role with automatic invoice calculations.

Email Invoicing

Send invoices and payment reminders directly via email with tracking.

Invoice CustomizationPremium

Customize invoice templates with branding, custom fields, and payment terms.

Invoice Payment Tracking

Track invoice payments and mark invoices as paid with payment method recording.

Invoice PaymentsPremium

Accept payments directly on invoices through integrated payment gateways.

Invoice RemindersPremium

Automatically send payment reminders for outstanding invoices.

Invoicing

Generate professional invoices directly from tracked time and expenses.

Multi-Currency SupportPremium

Create invoices and track expenses in multiple currencies with automatic conversion.

Recurring InvoicesPremium

Automate invoice generation for retainer-based and subscription clients.

Also in: Insightly, Airtable, Obsidian

Client Management(2)

Client PortalPremium

Share projects and invoices with clients through a secure, branded portal.

Client Tracking

Organize and track all projects and invoices by individual clients.

Also in: mycase, Litify, Acuity Scheduling

Expense Management(3)

Expense ApprovalPremium

Require approval for expenses before reimbursement or client billing.

Expense Categories

Create custom expense categories to organize and track different expense types.

Expense Tracking

Log and categorize project expenses with receipt uploads and reimbursement tracking.

Integrations(2)

API AccessPremium

Build custom integrations using Harvest's comprehensive REST API.

Browser Extensions

Track time directly from popular web applications using Harvest browser extensions.

Also in: ReadMe, Hugging Face, Setmore

Project Management(8)

Approval WorkflowsPremium

Set up approval processes for timesheets and expenses before billing.

Budget Management

Set project budgets and monitor spending against allocated amounts in real-time.

Project Archive

Archive completed projects to keep workspace organized while maintaining access.

Project Management

Create and manage projects with task lists, milestones, and team assignments.

Project TemplatesPremium

Create reusable project templates with predefined tasks and team assignments.

Retainer ManagementPremium

Track retainer hours and prevent over-billing with automatic usage tracking.

Task Management

Organize work into tasks with due dates, priorities, and team assignments.

Time Estimates

Create project estimates and compare actual time tracked against estimates.

Also in: monday.com, Obsidian, Smartsheet

Security(1)

SSO IntegrationPremium

Manage user access using SAML-based single sign-on for enterprise security.

Also in: Hugging Face, Notion, Airtable

Team Collaboration(2)

Project Collaboration

Comment on projects and tasks to facilitate team communication.

Team Management

Invite team members, assign roles, set permissions, and manage team capacity.

Team Management(4)

Roles & Permissions

Create custom roles with granular permission controls for different team functions.

Team Capacity PlanningPremium

Visualize team workload and identify available capacity for new projects.

Time Off TrackingPremium

Track vacation, sick leave, and other time-off for accurate project staffing.

User Activity LogsPremium

Monitor user activities and time tracking changes for compliance and auditing.

Time Tracking(6)

Idle DetectionAI

Automatically pause timers when computer is idle to ensure accurate tracking.

Mobile Time Tracking

Track time on iOS and Android devices with offline support and GPS location tracking.

Time Tracking

Track billable and non-billable time with start/stop timer, manual entry, and mobile apps.

Time Tracking RulesAIPremium

Set automatic rules for categorizing and assigning tracked time to projects.

Timesheet RemindersPremium

Send automatic reminders to team members to complete their timesheets.

Weekly TimesheetsPremium

Submit and approve time on a weekly basis for better payroll integration.

Pricing

Free

Free
  • Time tracking
  • basic reporting
  • 2 users

Pro

Popular
$12/mo
  • Full time tracking
  • invoicing
  • projects
  • unlimited users

Cost Calculator

Keep Paying Harvest

Monthly$12/mo
Yearly$144/yr
5-Year Total$720

Build It Yourself

Est. Build Time~3 hrs
Hosting$20/mo
DifficultyVery Easy

Total Cost Comparison

1 Year
SaaS
$144
DIY
$240
3 Years
SaaS
$432
DIY
$720
5 Years
SaaS
$720
DIY
$1.2k

DIY hosting estimate based on Vercel + Supabase free/pro tiers (~$20/mo). Build time estimated from 44 features at very easy complexity.

Build vs Buy

Should you build a Harvest alternative or buy the subscription? Estimate based on 44 features.

Buy Harvest

Better Value
Monthly cost$120/mo
3-year total$4,320
Time to deployDays

Build Your Own

Development cost$24,000
Maintenance$360/mo
3-year total$36,960
Dev time~2 months

Buying Harvest saves ~$32,640 over 3 years vs building.

Estimates based on 44 features and a BuildScore of 5/5. Actual costs vary.

Integrations

30 known integrations