Trello

trello.com
Project Management
Weekend Project

Organize anything with Trello

How to Replace Trello

Overview

Trello is a visual project management tool that uses boards, lists, and cards to help teams organize tasks and collaborate. It offers flexible workflows for any project type, from marketing campaigns to product development.

Features

48 features across 21 categories

AI(1)

Atlassian IntelligenceAIPremium

AI-powered features for smarter task management and suggestions.

Also in: monday.com, Notion, Airtable

Analytics(3)

Activity Log

Track all board changes and updates in real-time activity feed.

Reporting and InsightsAIPremium

Generate reports on board activity and team performance metrics.

Workspace AnalyticsAIPremium

Track productivity metrics and team performance with built-in analytics.

Also in: Hugging Face, Notion, Smartsheet

Automation(2)

Butler AutomationPremium

Create custom automations and workflows without coding.

Card AutomationPremium

Automate repetitive tasks with rule-based workflows.

Also in: monday.com, Notion, Airtable

Collaboration(3)

Comments

Collaborate on cards with threaded comments and @mentions.

Guest Access

Invite external users to collaborate on specific boards.

Team Management

Invite members and organize teams with role-based access.

Also in: Notion, Airtable, Obsidian

Core(3)

Boards

Create visual project boards with customizable columns to organize work.

Cards

Add, edit, and move cards across lists to track individual tasks.

Lists

Organize cards into customizable lists representing workflow stages.

Customization(3)

Card Covers

Add custom images or colors to card covers for visual appeal.

Custom FieldsPremium

Add custom metadata fields to cards for better tracking and filtering.

Stickers and Emojis

Decorate cards with stickers and emojis for better visual communication.

Also in: monday.com, Obsidian, Smartsheet

Data Management(1)

Board Export

Export board data to JSON or CSV formats.

Also in: monday.com, Notion, Airtable

File Management(1)

Attachments

Upload files directly to cards for centralized document management.

Also in: Ironclad, monday.com, Smartsheet

Integrations(4)

API Access

Build custom integrations and automations with Trello API.

Email-to-Board

Create cards by emailing a unique board address.

Power-UpsPremium

Extend functionality with third-party integrations and add-ons.

Webhook Support

Send real-time notifications to external systems via webhooks.

Mobile(1)

Mobile App

Manage boards on iOS and Android with full functionality.

Navigation(1)

Board Navigation Sidebar

Quick access to starred boards and recent activity.

Notifications(1)

Smart NotificationsAI

Receive intelligent notifications for important board activities.

Organization(4)

Archive and Unarchive

Archive completed cards, lists, or boards without deleting them.

Labels

Color-code cards with custom labels for categorization and filtering.

Search and Filter

Find cards quickly with advanced search and filtering options.

Workspace Organization

Group multiple boards in workspaces for better organization.

Productivity(2)

Keyboard Shortcuts

Use keyboard shortcuts for faster navigation and task management.

Time TrackingPremium

Track time spent on cards via Power-Ups integration.

Security(3)

Board Permissions

Control access levels with granular permission settings.

SAML SupportPremium

Integrate with enterprise identity providers via SAML protocol.

SSO IntegrationPremium

Enable Single Sign-On for enhanced security in enterprise environments.

Task Management(4)

Checklists

Break down tasks into subtasks with progress tracking on cards.

Due Dates

Set deadlines on cards with reminder notifications.

Priority LevelsPremium

Mark cards with priority indicators for better task prioritization.

Quick Card Creator

Create cards quickly with minimal input from anywhere.

Team(1)

Team WorkspacesPremium

Create dedicated workspaces for team collaboration.

Templates(3)

Board Templates

Start projects quickly with pre-built board templates for common workflows.

Board Templates LibraryPremium

Access hundreds of curated templates for various industries.

Card TemplatesPremium

Create reusable card templates for consistent task formatting.

UI/UX(1)

Dark Mode

Use Trello with a dark theme to reduce eye strain.

Views(5)

Board View

Visualize tasks in the default Kanban board layout.

Calendar ViewPremium

See cards with due dates in a calendar format.

Map ViewPremium

Display cards with location data on an interactive map.

Table ViewPremium

Display cards in a spreadsheet-like table format.

Timeline ViewPremium

Visualize project schedules with Gantt-style timelines.

Workflow(1)

Card Copy

Duplicate cards with option to copy checklists and attachments.

Pricing

Free

Free
  • Unlimited boards
  • basic cards
  • and team collaboration

Standard

$6/mo
  • Advanced features for individuals and small teams

Premium

Popular
$12.50/mo
  • Team features and advanced automation

Enterprise

Contact Sales
  • Advanced security
  • analytics
  • and dedicated support

Cost Calculator

Keep Paying Trello

Monthly$6/mo
Yearly$72/yr
5-Year Total$360

Build It Yourself

Est. Build Time~4 hrs
Hosting$20/mo
DifficultyVery Easy

Total Cost Comparison

1 Year
SaaS
$72
DIY
$240
3 Years
SaaS
$216
DIY
$720
5 Years
SaaS
$360
DIY
$1.2k

DIY hosting estimate based on Vercel + Supabase free/pro tiers (~$20/mo). Build time estimated from 48 features at very easy complexity.

Build vs Buy

Should you build a Trello alternative or buy the subscription? Estimate based on 48 features.

Buy Trello

Better Value
Monthly cost$60/mo
3-year total$2,160
Time to deployDays

Build Your Own

Development cost$24,000
Maintenance$360/mo
3-year total$36,960
Dev time~2 months

Buying Trello saves ~$34,800 over 3 years vs building.

Estimates based on 48 features and a BuildScore of 5/5. Actual costs vary.

Integrations

32 known integrations