Wrike

wrike.com
Project Management
Few Days

AI-powered enterprise work management software

How to Replace Wrike

Overview

Wrike is an intelligent work management platform that enables teams to build, connect, automate, and scale workflows across the entire work lifecycle. It provides end-to-end support for ideation, planning, execution, reporting, and continuous improvement with AI-powered features designed to save up to 10 hours per week per user on mundane tasks.

Features

63 features across 11 categories

AI(7)

AI AgentsAIPremium

Create, deploy, and manage AI agents specifically tailored to processes without writing code. Can tackle risk monitoring, auto-resource assignment, status update summaries, and more.

AI Elite FeaturesAIPremium

Advanced AI capabilities with starter pack of AI Elite actions to experiment with AI agents, or 3-10x more AI Elite actions per month in higher tiers.

AI EssentialsAI

AI features including onboarding assistant, AI content and editing, comment summary, board AI, mobile inbox prioritization, and NL automation rule generation.

AI InsightsAIPremium

Turn raw work data into clear, actionable intelligence to help find what matters in data.

Generative AIAIPremium

Industry-leading generative AI to transform teams' productivity. Create powerful descriptions, full project plans, and detailed idea documents in seconds tailored to your style.

MCP ServerAIPremium

Put Wrike data inside enterprise AI safely. Connect Wrike to external AI assistants for Copilot-like capabilities in existing tools.

Wrike CopilotAIPremium

Intelligent assistant directly inside projects and portfolios, providing AI-powered support to teams throughout their workflow.

Also in: monday.com, Notion, Airtable

Accessibility(1)

Mobile Apps

Desktop and mobile apps for Windows, Mac, iPhone, and Android enabling teams to review, approve assets, view project progress, and run reports on the go.

Also in: Justinmind, Justworks, Notion

Automation(1)

AutomationAI

Automate recurring workflows, sync related tasks, reduce manual errors and tedious activities through automated processes. Includes AI automations for routine actions.

Also in: monday.com, Notion, Airtable

Collaboration(7)

External Requester Collaboration

Streamline communication with requesters, even non-Wrike users, using external request forms.

File Attachments and Storage

Built-in file storage integrated with cloud platforms such as Box, Dropbox, and Google Drive. Attach files and upload new versions seamlessly.

Proofing & Approvals

Best-in-class proofing software enabling clear visual communication directly in assets. Includes internal and guest approvals with secure external reviewer links.

Unlimited WhiteboardsPremium

Unlimited access to visual collaboration whiteboards in Apex tier.

Visual CollaborationPremium

Wrike Whiteboard powered by Klaxoon provides visual collaboration tools with infinite whiteboards and interactive features like Questions & Dot-voting.

Wrike Document Editor

Live document editor to edit attachments seamlessly without downloading files. Automatically upload new versions to corresponding tasks, folders, and projects.

Wrike WhiteboardPremium

Visual collaboration tool powered by Klaxoon with robust visual tools seamlessly integrated into Wrike workspace for brainstorming and ideation.

Also in: Notion, Airtable, Obsidian

Customization(3)

Custom Fields and Workflows

Create unlimited custom fields to capture specific attributes of projects for more context and better structure. Customize workflows specific to team needs.

Custom Item Types

Work your way with fully configurable workspace. Tailor layout with recognizable terms matching team processes and hide irrelevant items.

Workflow CustomizationsPremium

Customize workflows specific to team needs, available at Business tier and above.

Also in: monday.com, Obsidian, Smartsheet

Integration & Data(8)

Adobe Creative Cloud Extension

Enable design teams to access Wrike from Adobe. Receive creative briefs, collaborate with stakeholders, and review/approve assets without leaving Adobe.

Bi-directional IntegrationsPremium

Two-way integrations with third-party solutions through Wrike Sync.

DAM Integration and Open API

Connect favorite digital asset management platform or build own integration with Wrike Cloud Content Connector to store, modify, and publish files.

Klaxoon Integration

Connect Wrike with Klaxoon for frictionless workspace. Seamlessly move from ideation to planning and execution, boosting team engagement.

Standard Integration

Standard level of integrations available in Business tier and above.

Wrike DatahubPremium

Simplify data connection and reporting by enriching projects and tasks with relevant data. Supercharge automations, reporting, and dashboards by providing right info at right time.

Wrike IntegratePremium

Connect Wrike to unlimited applications. Create custom integrations, sync data, and fully automate workflows with no-code integration builder.

Wrike SyncPremium

Create two-way syncs between Wrike account and 22+ integrated systems including Jira, GitHub, and more for seamless work together across platforms.

Planning & Visualization(11)

Advanced Resource and Capacity PlanningPremium

Enable extensive role management, user custom fields and time-tracking capabilities for advanced resource planning.

Board View

Kanban-style drag-and-drop boards to change task status, track projects, and identify overdue tasks. Can increase efficiency by up to 45%.

Calendar View

Display work items in a project calendar format. Track what needs to be worked on and when, and see what other teams are working on to stay aligned.

Effort Management

Evaluate effort required to complete tasks when creating them, making it easier to choose assignees and forecast project delivery.

Gantt Charts

Interactive timeline view to visualize all work, see dependencies, set milestones, drag and drop tasks, and adjust due dates instantly.

Interactive Gantt Charts

Configure work to visualize in ways that work for your team using interactive Gantt chart functionality.

Resource and Capacity Planning

Confirm right resources available for project, track hours, and distribute work across team.

Resource Bookings

Create new bookings to reserve time from team members or job roles. Estimate project hours and quickly determine if chosen resource has bandwidth.

Resource Management

Tools to allocate resources, track capacity, and ensure optimal visibility across projects and departments. Includes workload charts and resource booking capabilities.

Scrum Boards

Flexible Scrum boards to prioritize backlogs and use Agile dashboards to monitor progress with real-time collaboration on shared boards.

Table View

Spreadsheet-format view to see work without switching to Excel or Google Sheets. Add custom fields, expand or collapse items, and hide empty folders.

Reporting & Analytics(9)

Advanced AnalyticsAIPremium

Advanced analytics and business intelligence tools that use data to help make decisions throughout projects and tasks. Track performance, compare against benchmarks, and customize productivity metrics.

Advanced Reporting and BIPremium

360-degree, real-time visibility with secure and customizable reports, visual dashboards, and forecasting capabilities. Uncover actionable insights with Wrike and third-party data.

BudgetingPremium

Plan and monitor project, portfolio, and client budgets based on team member or job role bill and cost rates, with billable hours tracking.

Chart View

Powerful data analysis tools to monitor all work at a glance, measure success in seconds, and uncover valuable insights with easy access.

Dashboards

Custom dashboards with easy-to-use widgets to visualize complex data and make decisions on the spot. Includes prebuilt templates requiring no coding.

Invoice Management

Simplify online invoicing with intuitive tracking and integration features to take stress out of sending invoices.

Real-Time Reports

Easy-to-use report builder to communicate progress and make decisions in real time. Schedule reports to be delivered directly to inbox.

Shareable Dashboards

Configure and tailor personalized dashboards to help track work needed to be seen, with sharing capabilities.

Time Tracking

Track exact hours employees, contractors, and freelancers worked on projects. Sync data with finance systems for seamless invoicing.

Also in: LastPass, Chili Piper, Bitwarden

Security & Access Control(10)

Access Roles

Add own access roles and customize them as needed. Gain full control over who has access to shared spaces, folders, and projects.

Advanced Security and CompliancePremium

Secure platform with role-based access, customizable user permissions, locked spaces, regular third-party privacy, and enterprise-grade security certifications.

Customizable User Types

Create, duplicate, and manage user types. Set relevant permissions based on license type and account role, simplifying onboarding.

Locked Spaces

Keep most sensitive information in most confidential workspace. Avoid unwanted data leakage with secure spaces for executive-level collaboration.

Single Sign-On (SSO)Premium

Access work by signing into Wrike once with corporate credentials. Enabled by MS Azure, Google, Okta, OneLogin, and more.

Spaces

Create and configure team workspace. Bring work breakdown structure, team workflows, and favorite tools into one place with granular permissions setup.

Two-Factor Authentication (2FA)

Enable multifactor authentication and control user permissions to safeguard company's most confidential data.

User Activity Reports

Check on-demand audit reports to track activity of each user in account. Get clarification on who to ask for information when items are modified.

User Groups

Add selected members to user groups and subgroups to follow organizational structure. Share folders and items with groups that need access.

Wrike LockPremium

Add additional layer of security by creating encrypted keys controlled by organization. Only organization decides if data is accessed.

Setup & Configuration(2)

Blueprints

Save recurring tasks, projects, and folders as blueprints to quickly replicate them. Create new blueprints from scratch to eliminate repetitive administration.

Templates

Prebuilt templates across various teams and departments enabling quick project setup and workflow customization without reinventing processes.

Work Management(4)

Cross-Tagging

Add unlimited spaces, folders, projects, and tasks to track workload. Cross-tag them so each team gets full visibility without duplicating work.

Request Forms

Dynamic request forms that automate work intake, route all requests to one place from internal and external customers, and ensure requesters provide necessary information.

Task Management

Assign work in minutes, create unlimited folders, projects, tasks, and subtasks with full visibility into assignees and responsibilities.

To-Do List

Versatile to-do list software to manage all team tasks from one space. Create tasks and subtasks in seconds and cross-tag them to categorize workload.

Pricing

Free

Free
  • Web, desktop, and mobile apps
  • Project & task management
  • Board view
  • Table view
  • Active task limitations

Team

$10/user/month
  • All of Free
  • AI Essentials
  • Shareable dashboards
  • Interactive Gantt charts
  • Custom fields and workflows
  • 2 to 15 users

Business

Popular
$25/user/month
  • All of Team
  • 5 to 200 users
  • AI Elite features
  • Templatize your work
  • Standard integration
  • Resource and capacity planning
  • Workflow customizations

Pinnacle

Custom
  • All of Business
  • AI Elite features (3x)
  • Advanced resource and capacity planning
  • Budgeting
  • Advanced reporting and BI
  • Single sign-on (SSO)
  • Advanced security and compliance
  • Wrike Datahub (10K records)

Apex

Custom
  • All of Pinnacle
  • AI Elite features (10x)
  • Unlimited Whiteboards
  • Bi-directional integrations
  • Wrike Datahub (30M records)
  • MCP Server

Cost Calculator

Keep Paying Wrike

Monthly$10/mo
Yearly$120/yr
5-Year Total$600

Build It Yourself

Est. Build Time~7 hrs
Hosting$20/mo
DifficultyEasy

Total Cost Comparison

1 Year
SaaS
$120
DIY
$240
3 Years
SaaS
$360
DIY
$720
5 Years
SaaS
$600
DIY
$1.2k

DIY hosting estimate based on Vercel + Supabase free/pro tiers (~$20/mo). Build time estimated from 63 features at easy complexity.

Build vs Buy

Should you build a Wrike alternative or buy the subscription? Estimate based on 63 features.

Buy Wrike

Better Value
Monthly cost$100/mo
3-year total$3,600
Time to deployDays

Build Your Own

Development cost$48,000
Maintenance$720/mo
3-year total$73,920
Dev time~4 months

Buying Wrike saves ~$70,320 over 3 years vs building.

Estimates based on 63 features and a BuildScore of 4/5. Actual costs vary.

Integrations

26 known integrations

AdobeBoxBynderDropboxGitHubGmailGoogleGoogle CalendarHubSpotJiraKlaxoonMediaValetMicrosoftMicrosoft TeamsMS AzureMS ExcelNetSuiteOktaOneDriveOneLoginOutlookSalesforceSlackTableauTenovosZoom