Wrike
wrike.comBuild Difficulty: 4/5
A few focused days to build a solid replacement
AI-powered enterprise work management software
How to Replace WrikeOverview
Features
63 features across 11 categories
AI(7)
Create, deploy, and manage AI agents specifically tailored to processes without writing code. Can tackle risk monitoring, auto-resource assignment, status update summaries, and more.
Advanced AI capabilities with starter pack of AI Elite actions to experiment with AI agents, or 3-10x more AI Elite actions per month in higher tiers.
AI features including onboarding assistant, AI content and editing, comment summary, board AI, mobile inbox prioritization, and NL automation rule generation.
Turn raw work data into clear, actionable intelligence to help find what matters in data.
Industry-leading generative AI to transform teams' productivity. Create powerful descriptions, full project plans, and detailed idea documents in seconds tailored to your style.
Put Wrike data inside enterprise AI safely. Connect Wrike to external AI assistants for Copilot-like capabilities in existing tools.
Intelligent assistant directly inside projects and portfolios, providing AI-powered support to teams throughout their workflow.
Accessibility(1)
Desktop and mobile apps for Windows, Mac, iPhone, and Android enabling teams to review, approve assets, view project progress, and run reports on the go.
Automation(1)
Automate recurring workflows, sync related tasks, reduce manual errors and tedious activities through automated processes. Includes AI automations for routine actions.
Collaboration(7)
Streamline communication with requesters, even non-Wrike users, using external request forms.
Built-in file storage integrated with cloud platforms such as Box, Dropbox, and Google Drive. Attach files and upload new versions seamlessly.
Best-in-class proofing software enabling clear visual communication directly in assets. Includes internal and guest approvals with secure external reviewer links.
Unlimited access to visual collaboration whiteboards in Apex tier.
Wrike Whiteboard powered by Klaxoon provides visual collaboration tools with infinite whiteboards and interactive features like Questions & Dot-voting.
Live document editor to edit attachments seamlessly without downloading files. Automatically upload new versions to corresponding tasks, folders, and projects.
Visual collaboration tool powered by Klaxoon with robust visual tools seamlessly integrated into Wrike workspace for brainstorming and ideation.
Customization(3)
Create unlimited custom fields to capture specific attributes of projects for more context and better structure. Customize workflows specific to team needs.
Work your way with fully configurable workspace. Tailor layout with recognizable terms matching team processes and hide irrelevant items.
Customize workflows specific to team needs, available at Business tier and above.
Integration & Data(8)
Enable design teams to access Wrike from Adobe. Receive creative briefs, collaborate with stakeholders, and review/approve assets without leaving Adobe.
Two-way integrations with third-party solutions through Wrike Sync.
Connect favorite digital asset management platform or build own integration with Wrike Cloud Content Connector to store, modify, and publish files.
Connect Wrike with Klaxoon for frictionless workspace. Seamlessly move from ideation to planning and execution, boosting team engagement.
Standard level of integrations available in Business tier and above.
Simplify data connection and reporting by enriching projects and tasks with relevant data. Supercharge automations, reporting, and dashboards by providing right info at right time.
Connect Wrike to unlimited applications. Create custom integrations, sync data, and fully automate workflows with no-code integration builder.
Create two-way syncs between Wrike account and 22+ integrated systems including Jira, GitHub, and more for seamless work together across platforms.
Planning & Visualization(11)
Enable extensive role management, user custom fields and time-tracking capabilities for advanced resource planning.
Kanban-style drag-and-drop boards to change task status, track projects, and identify overdue tasks. Can increase efficiency by up to 45%.
Display work items in a project calendar format. Track what needs to be worked on and when, and see what other teams are working on to stay aligned.
Evaluate effort required to complete tasks when creating them, making it easier to choose assignees and forecast project delivery.
Interactive timeline view to visualize all work, see dependencies, set milestones, drag and drop tasks, and adjust due dates instantly.
Configure work to visualize in ways that work for your team using interactive Gantt chart functionality.
Confirm right resources available for project, track hours, and distribute work across team.
Create new bookings to reserve time from team members or job roles. Estimate project hours and quickly determine if chosen resource has bandwidth.
Tools to allocate resources, track capacity, and ensure optimal visibility across projects and departments. Includes workload charts and resource booking capabilities.
Flexible Scrum boards to prioritize backlogs and use Agile dashboards to monitor progress with real-time collaboration on shared boards.
Spreadsheet-format view to see work without switching to Excel or Google Sheets. Add custom fields, expand or collapse items, and hide empty folders.
Reporting & Analytics(9)
Advanced analytics and business intelligence tools that use data to help make decisions throughout projects and tasks. Track performance, compare against benchmarks, and customize productivity metrics.
360-degree, real-time visibility with secure and customizable reports, visual dashboards, and forecasting capabilities. Uncover actionable insights with Wrike and third-party data.
Plan and monitor project, portfolio, and client budgets based on team member or job role bill and cost rates, with billable hours tracking.
Powerful data analysis tools to monitor all work at a glance, measure success in seconds, and uncover valuable insights with easy access.
Custom dashboards with easy-to-use widgets to visualize complex data and make decisions on the spot. Includes prebuilt templates requiring no coding.
Simplify online invoicing with intuitive tracking and integration features to take stress out of sending invoices.
Easy-to-use report builder to communicate progress and make decisions in real time. Schedule reports to be delivered directly to inbox.
Configure and tailor personalized dashboards to help track work needed to be seen, with sharing capabilities.
Track exact hours employees, contractors, and freelancers worked on projects. Sync data with finance systems for seamless invoicing.
Security & Access Control(10)
Add own access roles and customize them as needed. Gain full control over who has access to shared spaces, folders, and projects.
Secure platform with role-based access, customizable user permissions, locked spaces, regular third-party privacy, and enterprise-grade security certifications.
Create, duplicate, and manage user types. Set relevant permissions based on license type and account role, simplifying onboarding.
Keep most sensitive information in most confidential workspace. Avoid unwanted data leakage with secure spaces for executive-level collaboration.
Access work by signing into Wrike once with corporate credentials. Enabled by MS Azure, Google, Okta, OneLogin, and more.
Create and configure team workspace. Bring work breakdown structure, team workflows, and favorite tools into one place with granular permissions setup.
Enable multifactor authentication and control user permissions to safeguard company's most confidential data.
Check on-demand audit reports to track activity of each user in account. Get clarification on who to ask for information when items are modified.
Add selected members to user groups and subgroups to follow organizational structure. Share folders and items with groups that need access.
Add additional layer of security by creating encrypted keys controlled by organization. Only organization decides if data is accessed.
Setup & Configuration(2)
Save recurring tasks, projects, and folders as blueprints to quickly replicate them. Create new blueprints from scratch to eliminate repetitive administration.
Prebuilt templates across various teams and departments enabling quick project setup and workflow customization without reinventing processes.
Work Management(4)
Add unlimited spaces, folders, projects, and tasks to track workload. Cross-tag them so each team gets full visibility without duplicating work.
Dynamic request forms that automate work intake, route all requests to one place from internal and external customers, and ensure requesters provide necessary information.
Assign work in minutes, create unlimited folders, projects, tasks, and subtasks with full visibility into assignees and responsibilities.
Versatile to-do list software to manage all team tasks from one space. Create tasks and subtasks in seconds and cross-tag them to categorize workload.
Pricing
Free
- ✓Web, desktop, and mobile apps
- ✓Project & task management
- ✓Board view
- ✓Table view
- ✓Active task limitations
Team
- ✓All of Free
- ✓AI Essentials
- ✓Shareable dashboards
- ✓Interactive Gantt charts
- ✓Custom fields and workflows
- ✓2 to 15 users
Business
Popular- ✓All of Team
- ✓5 to 200 users
- ✓AI Elite features
- ✓Templatize your work
- ✓Standard integration
- ✓Resource and capacity planning
- ✓Workflow customizations
Pinnacle
- ✓All of Business
- ✓AI Elite features (3x)
- ✓Advanced resource and capacity planning
- ✓Budgeting
- ✓Advanced reporting and BI
- ✓Single sign-on (SSO)
- ✓Advanced security and compliance
- ✓Wrike Datahub (10K records)
Apex
- ✓All of Pinnacle
- ✓AI Elite features (10x)
- ✓Unlimited Whiteboards
- ✓Bi-directional integrations
- ✓Wrike Datahub (30M records)
- ✓MCP Server
Cost Calculator
Keep Paying Wrike
Build It Yourself
Total Cost Comparison
DIY hosting estimate based on Vercel + Supabase free/pro tiers (~$20/mo). Build time estimated from 63 features at easy complexity.
Build vs Buy
Should you build a Wrike alternative or buy the subscription? Estimate based on 63 features.
Buy Wrike
Better ValueBuild Your Own
Buying Wrike saves ~$70,320 over 3 years vs building.
Estimates based on 63 features and a BuildScore of 4/5. Actual costs vary.
Integrations
26 known integrations