Wrike

wrike.com
Project Management
Few Days

AI-powered enterprise work management software

How to Replace Wrike

Overview

Wrike is an intelligent work management platform that streamlines workflows across teams of any size. It enables organizations to build, connect, automate, and scale their processes with AI-powered features, visual collaboration tools, and comprehensive project management capabilities. The platform helps teams ideate, plan, execute, report, and adapt their work in a unified environment.

Features

61 features across 18 categories

AI(4)

AI AgentsAIPremium

Create, deploy, and manage AI agents tailored to specific processes without writing code. Can handle risk monitoring, auto-resource assignment, status update summaries, and more.

AI Elite FeaturesAIPremium

Advanced AI capabilities for automating targeted workflows with AI agents. Available in Business plan and above.

AI EssentialsAI

Include onboarding assistant, AI content and editing, comment summary, board AI, mobile inbox prioritization, and NL automation rule generation.

Generative AIAIPremium

Industry-leading generative AI that creates powerful descriptions, full project plans, and detailed idea documents in seconds.

Also in: monday.com, Notion, Airtable

Accessibility(1)

Mobile Apps

Desktop and mobile applications for Windows, Mac, iPhone, and Android to review work, approve assets, view project progress, and run reports on the go.

Also in: Justinmind, Justworks, Notion

Agile(1)

Scrum Boards

Gain flexibility with Scrum boards. Prioritize backlogs and use Agile dashboards to monitor progress with real-time collaboration.

Also in: monday.com, Jira, Jira

Automation(2)

AI AutomationsAIPremium

Powerful workflow automation and AI tools to automate routine actions so teams can focus on work that matters most.

Automation

Automate recurring workflows, sync related tasks, reduce manual errors, and establish automated processes for routine actions.

Also in: monday.com, Notion, Airtable

Collaboration(4)

External Requester Collaboration

Streamline communication with requesters, even non-Wrike users. Use external request forms to work in one place.

Internal and Guest Approvals

Create chains of approvals for projects. Send links securely to external approvers to accelerate sign-off process.

Proofing & Approvals

Best-in-class proofing software for clear visual communication directly in assets. Compare original files with updated versions and create approval chains.

Wrike WhiteboardPremium

Visual collaboration platform powered by Klaxoon with brainstorming sessions, visualization of complex ideas, decision-making tools, infinite whiteboard, and interactive features like Questions and Dot-voting.

Also in: Notion, Airtable, Obsidian

Content Management(1)

Wrike Document Editor

Attach files to tasks, folders, and projects. Edit attachments seamlessly with live document editor without downloading files.

Also in: Juro, Notion, WordPress.com

Customization(2)

Custom Fields and Workflows

Create unlimited custom fields to capture specific attributes of projects for more context and better structure. Customize workflows.

Custom Item Types

Fully configurable workspace where teams can tailor layout with recognizable terms that match their processes.

Also in: monday.com, Obsidian, Smartsheet

Data Management(1)

Wrike DatahubPremium

Enrich projects and tasks with relevant data. Supercharge automations, reporting, and dashboards by providing the right info at the right time.

Also in: monday.com, Notion, Airtable

Financial(1)

BudgetingPremium

Monitor planned costs against actual costs to ensure staying within budget. Customize currency settings and default hourly rates.

Integration(7)

Adobe Creative Cloud Extension

Enable design teams to access Wrike from Adobe. Receive creative briefs, collaborate with stakeholders, and review assets without leaving Adobe Creative Cloud.

DAM Integration and Open API

Streamline creative process. Connect favorite digital asset management platform or build custom integration with Wrike Cloud Content Connector.

Integrations

Integrate Wrike with 400+ applications including Salesforce, HubSpot, Bynder, Zoom, Slack, and more.

Klaxoon Integration

Connect Wrike with Klaxoon for frictionless workspace. Seamlessly move from ideation to planning and execution.

Standard Integration

Standard integration capabilities included in Business plan and above.

Wrike IntegratePremium

Connect Wrike to an unlimited number of applications. Create custom integrations, sync data, and fully automate workflows.

Wrike SyncPremium

Create two-way syncs between Wrike account and 22 integrated systems including Jira and GitHub. Work seamlessly with teams using different applications.

Organization(3)

Cross-tagging

Add unlimited spaces, folders, projects, and tasks to track workload. Cross-tag them so teams get full visibility without duplicating work.

Spaces

Create and configure team workspaces. Bring work breakdown structure, team workflows, and favorite tools into one place with granular permissions.

User Groups

Add selected members to user groups and subgroups to follow organizational structure. Share folders and items with groups that need access.

Planning(9)

Advanced Resource and Capacity PlanningPremium

Enable extensive role management, user custom fields and time-tracking capabilities. Available in Pinnacle plan and above.

Calendar View

Display work items in a project calendar to keep track of what needs to be worked on and when.

Custom Project Views

Multiple project view options including Board, Table, Gantt, Calendar, Chart, and more for flexible visualization.

Effort Management

Evaluate how much effort is required to complete a task when creating it. Makes it easier to choose assignees and forecast project delivery.

Gantt Charts

Interactive timeline view to visualize all work, see dependencies, set milestones, drag and drop tasks, and adjust due dates instantly.

Interactive Gantt Charts

Configure work to visualize in interactive Gantt charts that work for you.

Resource Bookings

Create bookings to reserve time from team members or job roles. Estimate project hours and determine if chosen resource has bandwidth.

Resource Management

Tools to allocate resources, track capacity, and ensure optimal resource distribution across projects and teams.

Workload Charts

View individual capacity in team workload charts, spot uneven workloads, and reallocate tasks instantly.

Reporting(8)

Advanced Analytics & BIPremium

Track performance and compare against benchmarks in configurable analytics dashboards with sophisticated filtering and data visualization.

Advanced Reporting and BIPremium

Leverage 360-degree, real-time visibility with secure and customizable reports, visual dashboards, and forecasting capabilities.

Chart View

Access powerful data analysis at your fingertips. Monitor all work at a glance, measure success in seconds, and uncover valuable insights.

Dashboards

Build custom dashboards with easy-to-use widgets to visualize complex data and make decisions on the spot. Includes prebuilt templates.

Invoice ManagementPremium

Simplify online invoicing with intuitive tracking and integration features.

Real-time Reports

Easy-to-use report builder to communicate progress and make decisions in real time. Schedule reports to be delivered directly to inbox.

Shareable Dashboards

Configure and tailor personalized dashboards to help track the work you need to see.

Time TrackingPremium

Track exact hours worked by employees, contractors, and freelancers on projects. Sync data with finance systems for seamless invoicing.

Security(9)

Access Roles

Add custom access roles and customize them as needed. Gain full control over who has access to shared spaces.

Advanced Security and CompliancePremium

Secure platform with role-based access, customizable user permissions, locked spaces, regular third-party privacy audits, and enterprise-grade certifications.

Customizable User Types

Create, duplicate, and manage user types. Set relevant permissions based on license type and account role.

Locked SpacesPremium

Keep most sensitive information in confidential workspaces. Avoid unwanted data leakage with secure spaces for executive collaboration.

Role-based Access Control

Control who has access to shared spaces, folders, and projects. Customize permissions based on user role and license type.

Single Sign-On (SSO)Premium

Access work by signing into Wrike once with corporate credentials. Enabled by MS Azure, Google, Okta, OneLogin, and more.

Two-Factor Authentication (2FA)

Enable multifactor authentication and control user permissions to safeguard company's most confidential data.

User Activity ReportsPremium

Check on-demand audit reports to track activity of each user in account. Get clarification on who to ask for information when items are modified.

Wrike LockPremium

Add an additional layer of security by creating encrypted keys controlled by the organization. Only organization can decide if data is accessed.

Setup(2)

Blueprints

Save recurring tasks, projects, and folders as blueprints to quickly replicate them. Create new blueprints from scratch.

Templates

Prebuilt templates tailored to teams and departments from marketing to professional services. Get projects up and running quickly.

Storage(1)

File Attachments and Storage

Built-in file storage to offset costs. Attach files and upload new versions through integration with cloud platforms like Box, Dropbox, and Google Drive.

Task Management(4)

Board View

Kanban-style drag-and-drop board view to increase efficiency by up to 45%. Move tasks to change status and track project progress.

Table View

Spreadsheet-like format for tracking work without switching to Excel or Google Sheets. Add custom fields and adjust display as needed.

Task Management

Create unlimited folders, projects, tasks, and subtasks. Assign work in minutes and track responsibility easily.

To-do List

Manage all team tasks from one space. Create tasks and subtasks in seconds and cross-tag them into folders to categorize workload.

Workflow(1)

Request Forms

Dynamic request forms that automate work intake and route all requests to one place from internal and external customers.

Pricing

Free

Free
  • Essential task management
  • Web, desktop, and mobile apps
  • Project & task management
  • Board view
  • Table view
  • Active task limitations apply

Team

$10/user/month
  • Intelligent project management
  • 2 to 15 users
  • AI Essentials
  • Shareable dashboards
  • Interactive Gantt charts
  • Custom fields and workflows
  • All Free features

Business

$25/user/month
  • Customizable platform to manage workflows
  • 5 to 200 users
  • AI Elite features (starter pack)
  • Templatize your work
  • Standard integration
  • Resource and capacity planning
  • Workflow customizations
  • All Team features

Pinnacle

Popular
Contact us
  • Built for complex workflows
  • AI Elite features (3 times more actions per month)
  • Advanced resource and capacity planning
  • Budgeting and financial tracking
  • Advanced reporting and BI
  • Single sign-on (SSO)
  • Advanced security and compliance
  • Wrike Datahub (10K records)
  • Wrike Whiteboard
  • Wrike Integrate
  • Wrike Sync
  • All Business features

Apex

Contact us
  • Powering human and AI-led enterprise workflows
  • AI Elite features (10 times more actions per month)
  • Unlimited Whiteboards
  • Integrations and automations with Wrike Integrate
  • Bi-directional integrations with Wrike Sync
  • Wrike Datahub (30M records)
  • All Pinnacle features

Cost Calculator

Keep Paying Wrike

Monthly$10/mo
Yearly$120/yr
5-Year Total$600

Build It Yourself

Est. Build Time~7 hrs
Hosting$20/mo
DifficultyEasy

Total Cost Comparison

1 Year
SaaS
$120
DIY
$240
3 Years
SaaS
$360
DIY
$720
5 Years
SaaS
$600
DIY
$1.2k

DIY hosting estimate based on Vercel + Supabase free/pro tiers (~$20/mo). Build time estimated from 61 features at easy complexity.

Build vs Buy

Should you build a Wrike alternative or buy the subscription? Estimate based on 61 features.

Buy Wrike

Better Value
Monthly cost$100/mo
3-year total$3,600
Time to deployDays

Build Your Own

Development cost$48,000
Maintenance$720/mo
3-year total$73,920
Dev time~4 months

Buying Wrike saves ~$70,320 over 3 years vs building.

Estimates based on 61 features and a BuildScore of 4/5. Actual costs vary.

Integrations

28 known integrations