Toggl

toggl.com
Time Tracking & Productivity
Weekend Project

Time tracking made simple

How to Replace Toggl

Overview

Toggl is a time tracking software that helps teams monitor productivity and manage projects efficiently. With intuitive tracking and detailed reports, it's designed for freelancers, agencies, and enterprises.

Features

44 features across 12 categories

Administration(2)

Admin Panel

Manage workspace settings, billing, and user permissions from a centralized dashboard.

Data Retention PoliciesPremium

Set automatic deletion rules for time entries based on retention periods.

Also in: Notion, Airtable, Smartsheet

Analytics(7)

Activity Summary

Get daily or weekly summaries of time spent across all projects.

AI-Powered InsightsAIPremium

Get machine learning-based recommendations for time allocation and productivity improvements.

Calendar ViewPremium

Visualize time tracking entries in a calendar format for better time planning.

Custom ReportsPremium

Build and save custom reports with specific filters and grouping options.

Goal TrackingPremium

Set and monitor time allocation goals for projects or team members.

Real-Time Dashboard

View live team activity and current time tracking status on an interactive dashboard.

Reports

Generate detailed reports showing time spent by project, client, or team member.

Also in: Hugging Face, Notion, Smartsheet

Automation(2)

Idle Detection

Automatically detect and ask about idle time when the user is inactive.

Recurring EntriesPremium

Create recurring time entries for regular tasks and projects.

Also in: monday.com, Notion, Airtable

Billing(5)

Billable RatesPremium

Set hourly rates per project or client to calculate project costs and billable hours.

Budget TrackingPremium

Set budgets for projects and receive alerts when approaching limits.

Expense TrackingPremium

Log project-related expenses alongside time entries for comprehensive project costing.

Invoice GenerationPremium

Generate professional invoices from time tracking data for billing clients.

Time RoundingPremium

Round time entries to nearest minute increment for simplified billing.

Also in: Insightly, Airtable, Obsidian

Core(1)

Time Tracking

Start, stop, and manually log time entries with a simple one-click interface.

Integration(4)

API AccessPremium

Access Toggl data via REST API for custom integrations and automation.

Automatic Sync

Sync time entries automatically across connected devices and applications.

Browser Extension

Quickly start and stop timers from your browser without leaving your workspace.

CSV/PDF Export

Export time tracking data in CSV and PDF formats for external analysis.

Also in: monday.com, Notion, Airtable

Organization(6)

Clients

Create and manage clients with associated projects and billing rates.

Project Management

Organize time entries into projects and assign them to team members.

Project TemplatesPremium

Save project configurations as templates for faster project creation.

Tags

Categorize time entries with custom tags for better organization and filtering.

Time Entry Notes

Add detailed notes and descriptions to each time entry for context.

WorkspacesPremium

Create multiple isolated workspaces for different clients or business units.

Also in: Hugging Face, Smartsheet, 1Password

Planning(1)

Timer EstimatesPremium

Set estimated time for tasks and compare against actual time spent.

Also in: Jira, Later, Jira

Platform(1)

Mobile App

Track time on iOS and Android devices with offline capability.

Productivity(6)

Bulk ActionsPremium

Edit multiple time entries at once to change project, tags, or rates.

Bulk Time EntryPremium

Add multiple time entries at once using a batch upload feature.

Duplicate Entries

Quick duplicate previous time entries to repeat similar work patterns.

Keyboard Shortcuts

Quickly control time tracking with customizable keyboard shortcuts.

Pomodoro Timer

Built-in Pomodoro technique timer to help manage focus and breaks.

Screenshot CapturePremium

Optionally capture screenshots during time tracking for productivity monitoring.

Security(3)

Audit LogsPremium

Track all changes made to time entries and workspace settings for compliance.

Single Sign-On (SSO)Premium

Implement SAML 2.0 SSO for enterprise-level security and user management.

Two-Factor Authentication

Secure workspace accounts with optional two-factor authentication.

Team(6)

Approval WorkflowsPremium

Enable managers to review and approve timesheet entries before finalization.

Resend Invitations

Resend team member invitations and manage user access easily.

Role-Based Access ControlPremium

Define different permission levels for team members including admin, manager, and user roles.

Team Management

Add team members, manage permissions, and track individual productivity.

Time Zone Support

Automatically handle multiple time zones across distributed teams.

Timesheet ManagementPremium

Review and manage weekly or monthly timesheets with approval workflows.

Pricing

Free

Free
  • Time tracking
  • basic reports
  • mobile app

Starter

$10/mo
  • Everything in Free plus billable rates
  • estimates
  • reports

Premium

Popular
$20/mo
  • Everything in Starter plus custom reports
  • approval workflows
  • integrations

Business

$40/mo
  • Everything in Premium plus workspaces
  • advanced admin
  • SSO

Cost Calculator

Keep Paying Toggl

Monthly$10/mo
Yearly$120/yr
5-Year Total$600

Build It Yourself

Est. Build Time~3 hrs
Hosting$20/mo
DifficultyVery Easy

Total Cost Comparison

1 Year
SaaS
$120
DIY
$240
3 Years
SaaS
$360
DIY
$720
5 Years
SaaS
$600
DIY
$1.2k

DIY hosting estimate based on Vercel + Supabase free/pro tiers (~$20/mo). Build time estimated from 44 features at very easy complexity.

Build vs Buy

Should you build a Toggl alternative or buy the subscription? Estimate based on 44 features.

Buy Toggl

Better Value
Monthly cost$100/mo
3-year total$3,600
Time to deployDays

Build Your Own

Development cost$24,000
Maintenance$360/mo
3-year total$36,960
Dev time~2 months

Buying Toggl saves ~$33,360 over 3 years vs building.

Estimates based on 44 features and a BuildScore of 5/5. Actual costs vary.

Integrations

28 known integrations