Paylocity

paylocity.com
HR & Payroll
Few Days

Cloud-based HR and payroll software for mid-market businesses

How to Replace Paylocity

Overview

Paylocity provides integrated HR, payroll, benefits, and talent management solutions designed for mid-market companies. The platform streamlines employee lifecycle management from recruitment through retirement.

Features

39 features across 17 categories

Analytics(1)

Advanced Analytics & ReportingAIPremium

Customizable dashboards and reports for HR metrics and organizational insights.

Also in: Hugging Face, Notion, Smartsheet

Benefits(5)

Benefits Administration

Manage employee benefits enrollment, life events, and compliance reporting.

Benefits BenchmarkingAIPremium

Compare benefits offerings against market data to ensure competitiveness.

Benefits CommunicationAIPremium

Personalized benefits education and enrollment guidance for employees.

Benefits Eligibility AutomationAI

Automatically determine benefits eligibility based on employment status and rules.

Retirement Plan ManagementPremium

Track and administer 401k and other retirement benefits with compliance reporting.

Also in: Justworks, Wagmo, 1Password

Compensation(2)

Compensation PlanningAIPremium

Analyze and manage salary equity, market positioning, and budgeting.

Pay TransparencyAIPremium

Manage and communicate compensation equity across the organization.

Compliance(5)

Audit Trail & Compliance Reporting

Complete audit logs of system changes for compliance and security auditing.

COBRA AdministrationPremium

Automated COBRA benefits continuation tracking and administration.

Document Management

Store and manage employee documents with secure access and compliance tracking.

Payroll Compliance

Track and manage payroll-related compliance requirements and reporting.

Tax Compliance

Automated tax filing and compliance reporting for federal, state, and local requirements.

Also in: Insider CDP, Airtable, 1Password

Employee Experience(6)

Employee Directory

Centralized directory of employee information accessible across the organization.

Employee Engagement SurveysPremium

Create and distribute surveys to measure employee satisfaction and engagement.

Employee Self-Service

Portal allowing employees to manage personal information, benefits, and pay stubs.

Offboarding Workflow

Automated employee separation process with exit procedures and data archival.

Onboarding Workflow

Streamlined new hire onboarding with document completion and system provisioning.

Org Chart Visualization

Dynamic organizational structure visualization with reporting relationships.

Expense Management(1)

Expense ManagementPremium

Track and approve employee expenses with receipt capture and reimbursement processing.

Integration(1)

Custom Integrations APIPremium

RESTful API for building custom integrations with third-party systems.

Also in: monday.com, Notion, Airtable

Learning & Development(3)

Certification TrackingPremium

Monitor and manage employee certifications with renewal reminders.

Learning Management SystemPremium

Training and development platform with course management and compliance tracking.

Skills Gap AnalysisAIPremium

Identify skill gaps and recommend training to match organizational needs.

Mobile(1)

Mobile App

Native mobile application for employees to access payroll, benefits, and scheduling.

Payroll(2)

Multi-Currency PayrollPremium

Support for payroll processing in multiple currencies for global organizations.

Payroll Processing

Automated multi-state payroll processing with tax compliance and direct deposit.

Recruitment(3)

Applicant Tracking System

Recruitment platform for job posting, applicant screening, and hiring workflows.

Background Check Integration

Integrate third-party background check providers into hiring workflows.

Candidate Collaboration

Enable hiring teams to evaluate and score candidates collaboratively.

Scheduling(1)

Shift SchedulingAIPremium

Automated shift management with employee preferences and labor law compliance.

Security(1)

Role-Based Access Control

Granular permission management to control data access by role and department.

Talent Management(3)

Performance Management

Goal setting, feedback, and review tools with 360-degree feedback capabilities.

Succession PlanningAIPremium

Identify and develop internal candidates for key organizational positions.

Talent Management

Recruitment, onboarding, performance management, and succession planning tools.

Time Off(2)

Absence Management

Manage PTO, sick leave, and absence requests with automated accrual tracking.

PTO Accrual

Configurable paid time off accrual based on tenure and policy rules.

Time Tracking(1)

Time & Attendance

Cloud-based time tracking with mobile clock-in and attendance management.

Wellness(1)

Wellness Program ManagementPremium

Build and manage employee wellness initiatives with tracking and incentives.

Pricing

Core

$199/mo
  • Payroll
  • Time & Attendance
  • Benefits Admin

Growth

Popular
$399/mo
  • Core + Talent Management
  • Learning
  • Performance

Premier

$799/mo
  • Growth + Advanced Analytics
  • Compensation Planning
  • Wellness

Cost Calculator

Keep Paying Paylocity

Monthly$199/mo
Yearly$2.4k/yr
5-Year Total$11.9k

Build It Yourself

Est. Build Time~4 hrs
Hosting$20/mo
DifficultyEasy

Total Cost Comparison

1 YearSave $2.1k
SaaS
$2.4k
DIY
$240
3 YearsSave $6.4k
SaaS
$7.2k
DIY
$720
5 YearsSave $10.7k
SaaS
$11.9k
DIY
$1.2k

DIY hosting estimate based on Vercel + Supabase free/pro tiers (~$20/mo). Build time estimated from 39 features at easy complexity.

Build vs Buy

Should you build a Paylocity alternative or buy the subscription? Estimate based on 39 features.

Buy Paylocity

Monthly cost$1,990/mo
3-year total$71,640
Time to deployDays

Build Your Own

Better Value
Development cost$36,000
Maintenance$540/mo
3-year total$55,440
Dev time~3 months

Building could save ~$16,200 over 3 years.

Estimates based on 39 features and a BuildScore of 4/5. Actual costs vary.

Integrations

30 known integrations