Google Workspace

workspace.google.com
Team Collaboration
Weekend Project

Cloud-based productivity suite for teams and businesses

How to Replace Google Workspace

Overview

Google Workspace is an integrated cloud productivity platform offering email, document collaboration, video conferencing, and storage solutions for organizations. It enables seamless teamwork with real-time collaboration, automatic syncing, and enterprise-grade security.

Features

45 features across 31 categories

AI & Automation(4)

Duet AIAIPremium

AI assistant providing writing suggestions, code generation, and productivity enhancements across Workspace apps.

Help Me WriteAIPremium

Generative AI feature providing writing assistance in Gmail and Google Docs.

Magic EraserAIPremium

AI tool in Google Photos to remove unwanted objects from images.

Smart ReplyAI

AI-powered email response suggestions in Gmail for faster message composition.

Also in: Ivanti, Ironclad, Chili Piper

APIs & Integrations(2)

Drive API

RESTful API for programmatic access to files and folders in Google Drive.

Gmail API

Developer API for building custom email applications and integrations.

Accessibility(1)

Meet Live CaptionsAI

Real-time automatic speech-to-text captioning during video meetings.

Also in: Justinmind, Justworks, Notion

Administration(2)

Admin Console

Centralized management dashboard for user accounts, security policies, and organizational settings.

Mobile ManagementPremium

Device management and policy enforcement for smartphones and tablets.

Also in: Notion, Airtable, Smartsheet

Analytics & Reporting(1)

Looker Studio

Business intelligence and data visualization tool for creating interactive dashboards.

Also in: Ivanti, Ramp, Stampli

Calendar & Scheduling(1)

Google Calendar

Scheduling tool with event management, resource booking, and timezone support.

Collaboration(2)

Comments & Suggestions

Inline feedback and revision suggestions for document review workflows.

Real-time Collaboration

Live editing with cursor tracking, presence indicators, and synchronized changes.

Also in: Notion, Airtable, Obsidian

Communication(1)

Google Groups

Email list management and collaborative discussion forum tool.

Also in: Jobber, Jira, Insightly

Compliance(1)

VaultPremium

Email retention and legal hold solution for compliance and eDiscovery.

Content Tools(1)

Research Tool

Built-in citation and research assistance in Google Docs with source integration.

Customization(1)

Custom Themes

Branded email and interface customization matching organizational visual identity.

Data Analysis(1)

Pivot Tables

Data summarization and cross-tabulation tool in Google Sheets.

Data Protection(1)

Backup & RestorePremium

Data recovery service for restoring deleted files and email content.

Data Visualization(1)

Conditional Formatting

Visual cell highlighting in Sheets based on specified data conditions.

Directory(2)

Contacts Directory

Centralized contact management with custom fields and organizational hierarchy.

Team Directories

Organizational contact management with team structure visualization.

Document Editing(1)

Google DocsAI

Real-time collaborative document editor with templates and offline support.

Document Management(1)

Version History

Track and restore previous document versions with change attribution.

Email & Communication(1)

GmailAI

Business email with 30GB+ storage, advanced spam filtering, and custom domain support.

Email Management(2)

Archive & Search

Full-text search across all emails with advanced filtering and archive management.

Labels & Filters

Email organization system with automatic filtering and categorization rules.

Email Productivity(1)

Scheduled Send

Schedule emails in Gmail for delivery at a specific time.

Email Setup(1)

Custom Domains

Professional business email addresses using company domain names.

Forms & Surveys(1)

Google Forms

Survey and questionnaire builder with analytics and response collection.

Integration(1)

Workspace Marketplace

App store offering third-party integrations and extensions for Workspace products.

Integration & Security(1)

SAML Single Sign-On

Enterprise authentication integration with existing identity providers.

Messaging(1)

Google Chat

Team messaging platform with threaded conversations and file sharing.

Presentations(1)

Google SlidesAI

Presentation software with smart suggestions, animations, and real-time collaboration.

Security(4)

Advanced SecurityAIPremium

Enhanced security controls including advanced phishing detection and endpoint management.

Confidential Mode

Time-limited email access with recipient signing requirement and no forwarding.

Data Loss PreventionPremium

Security feature to prevent sensitive data from being shared or downloaded.

Security SandboxAIPremium

Isolated environment for analyzing suspicious attachments and links.

Spreadsheets(1)

Google SheetsAI

Cloud-based spreadsheet application with formulas, charts, and collaborative editing.

Storage(2)

Google Drive

Cloud storage with file syncing, version control, and secure sharing capabilities.

Shared Drives

Team storage space for collaborative files with centralized ownership and access control.

Video Conferencing(3)

Google MeetAI

Video conferencing with HD quality, screen sharing, and recording capabilities.

Meet Hand Raise

Participant engagement feature for indicating intent to speak in meetings.

Meet Recording & TranscriptionAIPremium

Automatic meeting recording with AI-generated transcripts and summaries.

Website Building(1)

Google Sites

Website builder for creating team sites and project portals without coding.

Pricing

Business Starter

$6/mo
  • 30GB Drive
  • Basic support

Business Standard

$12/mo
  • 2TB Drive
  • Standard support
  • Advanced features

Business Plus

Popular
$18/mo
  • 5TB Drive
  • Priority support
  • Security features

Enterprise

Contact Sales
  • Unlimited Drive
  • 24/7 support
  • Advanced security

Cost Calculator

Keep Paying Google Workspace

Monthly$6/mo
Yearly$72/yr
5-Year Total$360

Build It Yourself

Est. Build Time~3 hrs
Hosting$20/mo
DifficultyVery Easy

Total Cost Comparison

1 Year
SaaS
$72
DIY
$240
3 Years
SaaS
$216
DIY
$720
5 Years
SaaS
$360
DIY
$1.2k

DIY hosting estimate based on Vercel + Supabase free/pro tiers (~$20/mo). Build time estimated from 45 features at very easy complexity.

Build vs Buy

Should you build a Google Workspace alternative or buy the subscription? Estimate based on 45 features.

Buy Google Workspace

Better Value
Monthly cost$60/mo
3-year total$2,160
Time to deployDays

Build Your Own

Development cost$24,000
Maintenance$360/mo
3-year total$36,960
Dev time~2 months

Buying Google Workspace saves ~$34,800 over 3 years vs building.

Estimates based on 45 features and a BuildScore of 5/5. Actual costs vary.

Integrations

28 known integrations