Nextcloud

nextcloud.com
Team Collaboration
Few Days

Open source content collaboration platform - The better Microsoft 365 for private clouds

How to Replace Nextcloud

Overview

Nextcloud is a self-hosted, open-source content collaboration platform that combines file storage, communication, productivity, and automation tools into a unified hub. It enables organizations to regain control over their data while supporting remote collaboration with powerful access control and infrastructure integration. Trusted by thousands of organizations with tens of millions of users globally.

Features

69 features across 20 categories

AI(17)

Advanced Text Processing ToolsAIPremium

AI-powered text processing tasks including summarization, sentence reformulation, and headline generation

AI Agency FeaturesAIPremium

Allow Nextcloud Assistant to gather information from various apps and perform actions like creating calendar events, reading and sending messages

AI Image GenerationAIPremium

Generate images for any purpose with built-in feature creating unique illustrations based on custom prompts

AI TranscriptionAIPremium

Record speech or upload audio file and transform it to text using AI in Nextcloud Assistant interface

Chat with AIAIPremium

Dialog format chat with AI to give prompts and ask questions with conversation memory for natural interactions

Context ChatAIPremium

Smart chatbot that can access data and answer questions about documentation, contracts, papers, and reports with manually defined scope

Context WriteAIPremium

AI feature powered by context awareness which derives context from existing files to convey tone, wording, and structure for creating new texts

Document Generation with AIAIPremium

Generate documents, spreadsheets, presentations and PDFs using AI for product meeting notes, support tickets, and project outlines

Email Thread SummaryAIPremium

Assistant integration in Mail allows users to request summarization of email threads

Generate TextAIPremium

AI feature in Text app allowing users to select text and request operations like summarize, reword, create headline and insert results

Live AI SubtitlesAIPremium

Automatic AI-powered subtitle generation for calls in Nextcloud Talk

Live TranslationAIPremium

Real-time AI translation in Nextcloud Talk calls

Nextcloud AssistantAIPremium

First local AI assistant built into Nextcloud Hub, integrated across apps to generate content, answer questions about data, summarize emails, translate, and more

Reply SuggestionsAIPremium

AI-powered feature in Nextcloud Mail to find the right words for email replies

Talk BotAIPremium

Assistant integrated in Talk as a bot users can talk to for chat and call summaries

Topic ExtractionAIPremium

AI feature that analyzes long text and composes accurate detailed list of topics discussed to help categorize texts

Translation with Nextcloud AssistantAIPremium

Translate app available from Assistant menu with support for hundreds of languages with detection and translation capabilities

Also in: monday.com, Notion, Airtable

Accessibility(1)

Dyslexia Font

Accessibility feature with extensive keyboard accessibility and screen reader support for users with visual impairments

Also in: Justinmind, Justworks, Notion

Automation(2)

Nextcloud FlowPremium

Set of intuitive automation components allowing organizations to automate and streamline internal workflows

Workflow HandlingPremium

Enterprise feature for workflow handling and automation

Also in: monday.com, Notion, Airtable

Collaboration(12)

Auto-Accept Shares

Automatically accept all incoming shares or choose case-by-case acceptance

Collaboration Features

Share images, documents and music with password protected links, File Drop, real-time editing, file locking, version control, and sharing management

File Descriptions

Add descriptions to public links for organization and identification

File Locking

Lock files so others know you are working with them

File Ownership Transfer

Transfer ownership of files and folders to other users

Group and Circles Sharing

Share with individual users, groups or create custom groups with Circles app

Nextcloud Teams

Allows people to self-organize in groups to work on common tasks, share and track team-related resources easily with integrated dashboard widget and redesigned UI

Nextcloud WhiteboardPremium

Canvas-like whiteboard for collaborative sketching, planning and brainstorming with multiple colors, stroke types, shapes, images and arrows

Photo Gallery Sharing

Share photo galleries with control options

Public Link Sharing

Share public links with read-only, secure view (no download/print/copy-paste) or editing capabilities

Share Notes and Annotations

Attach notes to shares, either to Nextcloud user or to public link

Tagging and Comments

Tag and comment on files with visibility of tags and comments by others

Also in: Notion, Airtable, Obsidian

Communication(3)

Nextcloud Talk

On-premise, private audio/video conferencing and text chat through browser and mobile interfaces with integrated screen sharing and SIP integration

Nextcloud Talk PhonePremium

Effortless, resilient contacting by assigning unique extensions or phone numbers to each user for swift calls within Nextcloud Talk with automatic call redirecting

SIP BridgePremium

SIP bridge connects Nextcloud Talk to SIP provider for phone dial-in and dial-out capability

Also in: Jobber, Jira, Insightly

Customization(1)

Branding & ThemingPremium

Easy integrated branding support for enterprise customers with custom logos, colors, login graphics, and branded clients for MSI and MDM deployment

Also in: monday.com, Obsidian, Smartsheet

Data Management(2)

Easy Data Migration

Easy data migration, export, and import of files, tasks, and users built on open standards for strong interoperability

Nextcloud TablesPremium

Structured data management application, impressive alternative to Microsoft SharePoint Lists or Airtable

Also in: monday.com, Notion, Airtable

Deployment(1)

All-in-one Deployments

Docker and VM image deployments with direct deployment options in Azure and AWS for small and medium business

Also in: Kubernetes Dashboard, Hugging Face, Bitwarden

Desktop Client(1)

Desktop Client

Sync and collaborate on desktop or laptop with client-side encryption, multiple accounts, and remote wipe capabilities

File Management(2)

Nextcloud Files

Self-hosted file storage and sync platform with powerful collaboration capabilities including desktop, mobile and web interfaces

Version History

Previous versions of modified files are retained and can be restored

Integration(3)

Microsoft Office Online Server ConnectorPremium

Support for Microsoft Office Online Server connector for viewing and editing documents within Nextcloud

Nextcloud Exchange ConnectorPremium

Bi-directional syncing with Microsoft Exchange for seamless contact and agenda synchronization

Windows Network Drive SupportPremium

Enterprise capability for Windows Network Drive support

Knowledge Management(1)

Nextcloud CollectivesPremium

Knowledge management space and knowledge base for organization where important information and know-how is stored

Mobile Client(1)

Android App

Modern and intuitive mobile app for accessing, syncing and sharing files on Android devices with offline support and auto-upload

Monitoring(1)

Nextcloud GuardPremium

Monitors mission-critical systems for security, performance and other issues

Notifications(2)

Activity Feed

See what is happening with your data in activity feed with mail and RSS feed notifications

Real-time Push Notifications

Real-time notifications on comments, mentions and new shares with mail and RSS feed options

Office Suite(2)

Nextcloud Office

Powerful LibreOffice-based online office suite with collaborative editing, supporting all major document, spreadsheet and presentation file formats

Real-time Document Editors

Edit documents with others using Collabora Online or ONLYOFFICE with seamless transition to chat or video calls

Productivity(3)

Nextcloud FormsPremium

Create customizable forms and surveys without limitations with secure data processing, unlimited questions and responses

Nextcloud Groupware

Integrates Calendar, Contacts, Mail and other productivity features to help teams get their work done faster, easier and on their terms

Nextcloud NotesPremium

Ideal note-taking app with simple features, categories for organization and Markdown syntax support

Scalability(1)

Global ScalePremium

True globally scalable solution for deployments with hundreds of millions of users

Security(12)

Audit-ready LoggingPremium

Enterprise feature for audit-ready logging and compliance tracking

Brute Force Protection

Logs invalid login attempts and slows down multiple attempts from single IP address or IPv6 range with password reset token invalidation

Confidential Files

Automatic labels on files based on properties and metadata to automate access restrictions with automatic updates when document properties change

Cryptographic Identity Protection

Unique public/private key combination for each user with certificate checking and Trust On First Use verification

Data Retention Rules

Define rules for data retention allowing regular cleanup of files or ensuring data stays put for set amount of time

E2EE Calls

End-to-end encrypted calls in Nextcloud Talk

E2EE File Sharing

End-to-end encrypted file sharing with other users without password entry

End-to-end Encryption

Enterprise-grade seamlessly integrated solution for end-to-end encryption with client-side encryption for folders and calls

Hardware Security Module SupportPremium

Support for Hardware Security Module for enterprise environments enabling securely issuing new keys to users

Offline Recovery KeyPremium

Offline administrator recovery key kept in physically separated location for data recovery

Password PoliciesPremium

Enterprise feature for setting password policies

SAML AuthenticationPremium

Enterprise capability for SAML authentication

Pricing

Nextcloud Files Standard

€71.29/user/year
  • Nextcloud Files
  • Mobile and desktop clients
  • Enterprise capabilities
  • Fully Open Source
  • Nextcloud Guard
  • Branding
  • MDM supported
  • Installation review
  • Maintenance life cycle (1 year)
  • Early security and stability patches
  • Portal support
  • Email support (business hours)
  • Migration support

Nextcloud Files Premium

€104.99/user/year
  • Nextcloud Files
  • Mobile and desktop clients
  • Enterprise capabilities
  • Fully Open Source
  • Nextcloud Guard
  • Branding
  • MDM supported
  • Installation review
  • Custom consulting and integrations
  • Upgrade stand-by support
  • Extended support
  • Maintenance life cycle (5+ years)
  • Early security and stability patches
  • Portal support
  • Email support (extended business hours)
  • Reaction time (1 business day)

Nextcloud Files Ultimate

Popular
€204.75/user/year
  • Nextcloud Files
  • Nextcloud Assistant
  • Nextcloud Flow
  • Nextcloud Whiteboard
  • Mobile and desktop clients
  • Enterprise capabilities
  • Fully Open Source
  • Nextcloud Guard
  • Branding
  • MDM supported
  • Installation review
  • Custom consulting and integrations
  • Upgrade stand-by support
  • Support for clustered instances
  • SLA on fixes
  • Extended support
  • Maintenance life cycle (5+ years)
  • Early security and stability patches
  • Portal support
  • Email support (up to 24/7)
  • Phone support (up to 24/7)
  • Nextcloud Tables
  • Nextcloud Collectives
  • Nextcloud Notes
  • Nextcloud Forms
  • Slack Integration
  • Miro Integration
  • GitHub Integration
  • GitLab Integration
  • Jira Integration
  • Mattermost Integration
  • Notion Integration
  • Nextcloud Exchange Connector
  • Microsoft Teams Integration
  • Microsoft Office Online Server Connector
  • Reaction time (1h, 4h, 12h or 24h)

Nextcloud Talk Standard

€42/user/year
  • Nextcloud Talk
  • SIP bridge for phone dial-in and dial-out
  • Mobile and desktop clients
  • Enterprise capabilities
  • Fully Open Source
  • Nextcloud Guard
  • Branding
  • Installation review
  • Custom consulting and integrations
  • Maintenance life cycle (1 year)
  • Early security and stability patches
  • Portal support
  • Email support (business hours)
  • Reaction time (2 business days)

Cost Calculator

Pricing data not available for Nextcloud. Check their website for current pricing.

Build vs Buy

Should you build a Nextcloud alternative or buy the subscription? Estimate based on 69 features.

Buy Nextcloud

Better Value
Monthly costContact Sales
3-year totalVaries
Time to deployDays

Build Your Own

Development cost$60,000
Maintenance$900/mo
3-year total$92,400
Dev time~5 months

Buying Nextcloud saves ~$92,400 over 3 years vs building.

Estimates based on 69 features and a BuildScore of 4/5. Actual costs vary.

Integrations

18 known integrations

Collabora OnlineDAVDroidGitHubGitLabJiraMattermostMicrosoft ExchangeMicrosoft Office Online ServerMicrosoft OutlookMicrosoft TeamsMiroNotionONLYOFFICEOpenProjectSlackThinkfree OfficeWebexWindmill