Confluence
atlassian.com/software/confluenceBuild Difficulty: 5/5
Build a working replacement in a weekend with AI tools
Your Remote-Friendly Team Workspace
How to Replace ConfluenceOverview
Features
54 features across 24 categories
AI(5)
Use AI to draft and polish content from creation through project phases
AI-powered summaries of pages and comments with audio briefing options
Specialized AI agents that assist with meeting notes, brainstorming, and crafting product requirements
AI-powered chat for getting answers and assistance with work tasks
AI-powered search that finds relevant answers across all tools and data sources
Administration(9)
Manage site health, get actionable alerts, and control admin key access
Temporary admin access to restricted pages for faster problem diagnosis
Copy permissions from one space to another to save time and prevent mistakes
Actionable insights and controls for site health, activity, and content engagement
Set up up to 150 sites for independent brands and security measures
Enable admins to manage how and when managed users create Atlassian products
Control when and how changes are released to users for more predictable management
Test and experiment with products and apps before changes go to production
Visibility into available user licenses and capacity management
Analytics(2)
Interactive customizable charts and dashboards with filters for site, space, and page levels
Get engagement analytics on page views and user interactions
Automation(1)
Build flexible rules to reduce repetitive manual tasks from archiving content to notifying teams
Collaboration(4)
Inline and page comments with tagging, likes, and visual elements like images, GIFs, and emojis
Invite external partners to collaborate as guests (free, up to 5 guests per paid user)
Multiple users can seamlessly edit content simultaneously or across time zones
Digital whiteboard for brainstorming, drawing, and visualizing ideas with Jira integration
Communications(1)
Create and manage critical announcements to ensure important messages are seen
Compliance(1)
Specify where data is hosted to meet corporate policies and compliance requirements
Content Creation(2)
Living documents for creating, sharing, and editing knowledge including project plans, meeting notes, and policies
Pre-built templates for PRDs, social briefs, annual plans, marketing plans, and product requirements
Content Enhancement(1)
Add interactivity to pages with extra functionality or dynamic content like Jira Issues macro
Content Management(2)
File away outdated pages and access archived pages anytime for historical context
Efficiently manage various content types with bulk actions like archiving, deleting, and updating owners
Content Organization(2)
Organize pages into meaningful categories and folders to structure work
Organize content with hierarchical structure to make finding work quick and easy
Data Management(2)
Access fully modeled data across Atlassian tools in one place
Centrally organize and structure information with real-time syncing and multiple visualization formats (tables, cards, boards)
Integration(2)
Support for third-party apps that integrate seamlessly with Confluence
Query non-Atlassian data sources and visualize alongside Atlassian data
Knowledge Management(3)
Single destination for org-wide news, announcements, and team resources
Customize a company hub as a single destination for org-wide news, announcements, and resources
Organize knowledge across teams, projects, and goals with advanced search and labels
Notifications(1)
Alert teammates when tagged or assigned tasks to keep everyone informed of progress
Project Management(1)
Share status updates on how projects and goals are progressing
Scheduling(1)
Share and embed team calendars to communicate availability and stay organized
Security(8)
Manage users and security at scale with advanced encryption controls
Control who can view, edit, and comment on pages to keep important information restricted
Enterprise-grade identity and access management with SSO, SCIM, and Active Directory Sync
Centrally manage all Atlassian accounts using the company domain
Understand all active permissions for specific users and address issues quickly
Limit site access to trusted IP ranges for enhanced security
Set custom session timeout values to control how long users stay signed in
Advanced controls to manage shadow IT risks across your organization
Sharing(1)
Share view-only pages externally for customer FAQs and release notes
Storage(1)
Secure cloud file storage (2GB for Free, 250GB for Standard, Unlimited for Premium/Enterprise)
Team Management(1)
Know who you're working with and what they're working on
User Experience(1)
Return to in-progress work and stay updated with project activity and popular feeds
Version Control(1)
Track and view history of changes, compare versions, and roll back to previous versions
Video Communication(1)
Easily record screen and video to answer problems, share updates, and provide feedback with easy embedding
Pricing
Free
- ✓Pages
- ✓Spaces
- ✓Databases
- ✓Templates
- ✓Up to 3 active whiteboards per user
- ✓10 automation rule runs per month
- ✓Apps and integrations
- ✓Up to 2 GB file storage
- ✓10 users max
- ✓One site
- ✓Macros
- ✓Structured page tree organization
- ✓Page versioning
- ✓Template library
- ✓Goals, projects, and communication
- ✓Employee directory
- ✓Domain verification
- ✓Session duration management
Standard
- ✓All Free features
- ✓Rovo Search, Chat, and Agents with 25 credits per user per month
- ✓Free guest access (up to 5 guests per paid user)
- ✓Advanced permissions
- ✓100 automation rule runs per month
- ✓250 GB of storage
- ✓9/5 regional support
- ✓Up to 150,000 users per site
- ✓One site
- ✓Public links
- ✓Anonymous access
- ✓Data residency
- ✓Content permissions
- ✓Archive and unarchive pages
- ✓Page insights
- ✓100 indexed objects per user for Rovo
Premium
Popular- ✓All Standard features
- ✓Unlimited pages
- ✓Unlimited spaces
- ✓Dynamic intranet
- ✓Up to 1,000 automations per user per month
- ✓Unlimited whiteboards
- ✓Admin controls and insights
- ✓Unlimited storage
- ✓24/7 support for critical issues
- ✓99.9% uptime SLA
- ✓One site
- ✓Analytics
- ✓Team calendars
- ✓Rovo with 70 credits per user per month
- ✓250 indexed objects per user for Rovo
- ✓IP allowlisting
- ✓Mission control
- ✓Admin key
- ✓Announcement banner
- ✓Copy space permissions
- ✓Content manager
- ✓Sandbox
- ✓Release tracks
- ✓Inspect permissions
Enterprise
- ✓All Premium features
- ✓Cross-product insights with Atlassian Analytics and Data Lake
- ✓Advanced admin controls and security
- ✓Enterprise-grade identity and access management
- ✓Unlimited automations
- ✓Multiple sites (up to 150)
- ✓24/7 support for all issues
- ✓99.95% uptime SLA
- ✓Advanced encryption
- ✓Shadow IT controls
- ✓Atlassian Guard Standard included
- ✓Rovo with 150 credits per user per month
- ✓625 indexed objects per user for Rovo
- ✓Data connectors
- ✓Atlassian Analytics
- ✓Atlassian Data Lake
Cost Calculator
Keep Paying Confluence
Build It Yourself
Total Cost Comparison
DIY hosting estimate based on Vercel + Supabase free/pro tiers (~$20/mo). Build time estimated from 54 features at very easy complexity.
Build vs Buy
Should you build a Confluence alternative or buy the subscription? Estimate based on 54 features.
Buy Confluence
Better ValueBuild Your Own
Buying Confluence saves ~$53,488.8 over 3 years vs building.
Estimates based on 54 features and a BuildScore of 5/5. Actual costs vary.
Integrations
10 known integrations