Smartsheet
smartsheet.comBuild Difficulty: 3/5
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Intelligent Work Management Platform
How to Replace SmartsheetOverview
Features
118 features across 38 categories
AI(4)
Make work management your team's superpower with Smartsheet AI. Get personalized insights, deeper analysis, and tailored solutions
AI-powered data analysis capabilities
AI-powered formula generation
AI-powered text generation and summaries
Access Control(2)
Secure request management allowing controlled data access
Control which rows and columns can be edited
Administration(7)
Discover connected accounts and integrations
Centralized administration for account management
Create and manage user groups
System administrator fallback access
Automate user account provisioning
Manage users and their access levels
Merge user accounts for administration
Analytics(3)
Summarize and analyze large datasets with dynamic pivot tables
Gain insights about plan usage
Instantly analyze your data with AI-powered insights
Audit Trail(2)
Track all activity and changes within sheets
Track changes and view history of cell modifications
Collaboration(5)
Provide clients with dedicated collaboration portals
Add comments to sheets and cells for feedback and discussion
Enable team conversations and discussions within sheets
Proof images and videos with markup capabilities
Provide role-based visibility with Gantt, Kanban, and Dashboards views
Customization(3)
Customize appearance with custom colors and logos
Use custom email domains for communications
Customize welcome and help screens for end users
Data Collection(2)
Add conditional logic to forms for dynamic data collection
Create forms to collect data and manage intake
Data Export(1)
Export sheets to various file formats
Data Integration(3)
Create flexible connections between Smartsheet and third-party systems
Automate data import and export between Smartsheet and external systems
Sync sheets and reports without manual copying or complex formulas
Data Management(7)
Link cells across sheets for data synchronization
Create links between columns across sheets
Configure data retention and archival policies
Filter sheet data to show relevant information
Advanced formula capabilities for data manipulation
Schedule automated backups of your data
Create unlimited sheets for organizing work
Developer Tools(1)
Access Smartsheet API for custom integrations and automation
Digital Asset Management(1)
Digital asset management for marketing and creative teams
Document Management(1)
Build documents from sheet data
File Management(1)
Centralized storage for files and attachments
Formatting(1)
Apply conditional formatting to highlight important data
Formulas(2)
Apply formulas to entire columns for automated calculations
Create formulas that reference data across multiple sheets
IT Operations(1)
Manage IT portfolios with comprehensive visibility and control
Integrations(9)
Integration with Adobe Creative Cloud tools
Integrate with directory services for user management
Integrate e-signature capabilities with Docusign
Integrate with Gmail, Google Drive and other Workspace tools
Integrate with Teams, Outlook, OneDrive and other Office 365 tools
Integrate with Microsoft Power BI for advanced analytics
Send alerts and notifications to Slack
Integrate with Tableau for data visualization
Integrate favorite apps with Smartsheet to keep work in sync and teams connected
Low-Code Development(1)
Create no-code work applications and interfaces
Mobile(1)
Access Smartsheet on Android and iOS devices
Notifications(4)
Configure alerts and notifications for important events
Set reminders for tasks and deadlines
Send alerts to Microsoft Teams from Smartsheet
Send alerts to Slack channels from Smartsheet
Organization(1)
Organize and group related sheets and reports
Portfolio Management(1)
Portfolio management with automated project creation and aggregated reporting
Productivity(1)
Pre-built templates for common project and workflow scenarios
Project Management(4)
Create project baselines for variance tracking and comparison
Track task dependencies and critical path
Track milestones and dependencies across projects
Real-time project/portfolio visibility with connected workflows across tools and cross-team resource planning
Reporting(7)
Generate AI-powered reports for customer delivery and insights
Generate chargeback reports for cost allocation
Advanced event reporting and logging
Comprehensive dashboards for portfolio oversight and reporting
Group and summarize report data for better insights
Create unlimited custom dashboards for reporting and visualization
Generate unlimited custom reports from sheet data
Resource Management(4)
Advanced resource management for workload balancing and capacity planning
Track resource utilization and forecast resource needs
Track and visualize team workload distribution
Balance team workload and plan resource capacity effectively
Security(8)
Manage your own encryption keys
Control and monitor data egress
Validate domain ownership for enhanced security
Advanced access controls for enterprise users
Create private sheets and reports with restricted access
Enhanced security controls for sharing
Advanced SAML-based single sign-on for enterprise authentication
Enable SSO for user authentication
Service Management(1)
Manage B2B client delivery and success at scale with service/project delivery capabilities
Services(1)
Professional services for implementation and customization
Sharing(1)
Publish sheets, reports, and dashboards for external sharing
Support(7)
Dedicated plan manager for enterprise accounts
Built-in help and learning resources
Premium support with priority response
Community forum for peer support and knowledge sharing
Standard support for Smartsheet users
Dedicated technical account manager for enterprise accounts
Submit support tickets through web interface
Training(1)
Training and certification programs
User Management(2)
Add provisional members with limited access
Add unlimited viewers to sheets and reports
Views(7)
View work in board format for flexible project visualization
Interactive calendar view with custom details and automatic updates
Visualize work items in calendar format
Visualize project timelines and dependencies in Gantt chart format
Manage work using Kanban board visualization
View and manage work in table format
Advanced timeline visualization of project schedules
Work Management(1)
Assign work items to team members
Workflow Automation(9)
Create approval workflows for change management
Automatically assign work to team members
Set up automated triggers for workflow automation
Low-code workflow automation for flexible process automation
Centralize intake processes and approval workflows across teams
Automatically clear cell values based on conditions
Automatically move or copy rows based on conditions
Automatically record dates in workflow automation
Request updates from team members on specific items
Pricing
Pro
- ✓1-10 Members
- ✓Unlimited Viewers
- ✓Gantt, table, board, and calendar view
- ✓Rich formulas
- ✓Unlimited sheets, forms, and reports
- ✓250 automations per month
Business
Popular- ✓3+ Members
- ✓Unlimited Guests and Viewers
- ✓All Pro features plus:
- ✓Timeline view
- ✓Team workload tracking
- ✓Admin capabilities
- ✓Unlimited automations
- ✓1 TB attachment storage
Enterprise
- ✓10+ Members
- ✓All Business plan features plus:
- ✓AI formulas, texts, and charts
- ✓SAML-based SSO
- ✓Collections
- ✓Work Insights
- ✓Unlimited attachment storage
- ✓Directory integrations
Advanced Work Management
- ✓Solutions for large scale portfolios
- ✓All Enterprise plan features plus:
- ✓Control Center
- ✓Dynamic View
- ✓Data Shuttle
- ✓Connectors
- ✓DataMesh
- ✓Calendar App
- ✓Pivot App
- ✓Premium Support
Cost Calculator
Keep Paying Smartsheet
Build It Yourself
Total Cost Comparison
DIY hosting estimate based on Vercel + Supabase free/pro tiers (~$20/mo). Build time estimated from 118 features at moderate complexity.
Build vs Buy
Should you build a Smartsheet alternative or buy the subscription? Estimate based on 118 features.
Buy Smartsheet
Better ValueBuild Your Own
Buying Smartsheet saves ~$217,083.6 over 3 years vs building.
Estimates based on 118 features and a BuildScore of 3/5. Actual costs vary.
Integrations
13 known integrations