Microsoft 365

microsoft365.com
Team Collaboration
Weekend Project

Productivity and collaboration tools for modern work

How to Replace Microsoft 365

Overview

Microsoft 365 is a cloud-based suite of productivity applications including Word, Excel, PowerPoint, Outlook, and Teams for seamless collaboration. It combines familiar Microsoft Office applications with cloud services and advanced security features for businesses and individuals.

Features

43 features across 36 categories

AI Assistant(1)

CopilotAIPremium

AI assistant powered by GPT-4 that helps with writing, analysis, and task automation across Microsoft 365 apps.

Analytics(1)

Viva InsightsAIPremium

Get personalized productivity recommendations and team insights for better work-life balance.

Also in: Hugging Face, Notion, Smartsheet

Cloud Storage(1)

OneDrive

Store, sync, and share files securely in the cloud with version history and recovery options.

Collaboration(2)

LoopPremium

Create collaborative workspaces with components that sync across Teams, Outlook, and Word.

Real-Time Co-authoring

Edit documents simultaneously with multiple users with instant synchronization.

Also in: Notion, Airtable, Obsidian

Communication(1)

TeamsAI

Collaborate with team chat, video meetings, and file sharing in a unified platform.

Also in: Jobber, Jira, Insightly

Compliance(1)

Compliance ManagerPremium

Assess and manage compliance with regulatory requirements across Microsoft 365.

Also in: Insider CDP, Airtable, 1Password

Content Management(1)

SharePointPremium

Create team sites and knowledge repositories for content management and document collaboration.

Also in: Juro, Notion, WordPress.com

Data Analysis(2)

ExcelAI

Analyze and visualize data with spreadsheets, formulas, and AI-powered insights.

Ideas in ExcelAI

Generate data visualizations and insights automatically from spreadsheet data.

Data Protection(1)

Information ProtectionPremium

Classify, label, and protect sensitive documents with granular permissions.

Database(1)

AccessPremium

Build and manage database applications without extensive coding knowledge.

Design(1)

DesignerAIPremium

Generate AI-powered design suggestions and professional graphics for documents and presentations.

Document Creation(1)

WordAI

Create, edit, and format documents with advanced writing tools and real-time collaboration.

Email(2)

Focused InboxAI

Automatically separate important emails from less critical ones in Outlook.

Smart RepliesAI

Get AI-suggested email responses to save time in Outlook.

Email & Calendar(1)

Outlook

Manage email, calendars, and contacts with advanced scheduling and security features.

Events(1)

Teams Live EventsPremium

Stream live events to thousands of participants with Q&A and engagement features.

Goal Management(1)

Viva GoalsPremium

Align team objectives with organizational goals using OKR framework.

Internal Communications(1)

Viva ConnectionsPremium

Create an internal employee experience platform with news, resources, and conversations.

Knowledge Discovery(1)

DelveAIPremium

Discover documents and insights based on collaboration patterns across your organization.

Knowledge Management(1)

Viva TopicsAIPremium

Automatically organize organizational knowledge and connect employees to experts and resources.

Learning Management(1)

Viva LearningPremium

Discover and share learning content integrated directly into Teams and Outlook.

Meetings(1)

Meeting TranscriptionAIPremium

Automatically transcribe Teams meetings with searchable records and speaker identification.

Note-Taking(1)

OneNote

Capture, organize, and share notes with digital notebooks accessible across devices.

Presentations(2)

PowerPointAI

Design and deliver engaging presentations with templates, animations, and presenter coach.

Presenter CoachAIPremium

Get real-time feedback on pacing, filler words, and speaking patterns during presentations.

Project Management(2)

PlannerPremium

Organize team tasks, timelines, and progress with visual project management boards.

Project for WebPremium

Manage complex projects with roadmaps, timelines, and resource allocation tools.

Publishing(1)

PublisherPremium

Create professional marketing materials, brochures, and newsletters with design templates.

Records Management(1)

Records ManagementPremium

Automatically classify and manage retention schedules for regulatory compliance.

Scheduling(2)

Bookings

Schedule appointments and manage customer bookings with automated confirmations.

Outlook SchedulerAI

AI-powered scheduling that finds optimal meeting times based on attendee availability.

Security(2)

Advanced SecurityPremium

Protect sensitive data with encryption, data loss prevention, and threat protection.

Data Loss PreventionPremium

Monitor and prevent accidental sharing of sensitive data across channels.

Social Network(1)

Viva EngagePremium

Build community and foster transparent communication across the entire organization.

Surveys(1)

Forms

Create surveys, quizzes, and polls with automatic result analysis and sharing.

Task Management(1)

To Do

Manage personal and shared task lists with smart suggestions and reminders.

Video Hosting(1)

StreamPremium

Upload, share, and discover videos with secure access controls and engagement analytics.

Web Publishing(1)

Sway

Create interactive web-based reports and newsletters with minimal design effort.

Writing Assistance(1)

Grammar and Style EditorAIPremium

Enhance writing with suggestions for grammar, tone, clarity, and conciseness.

Pricing

Microsoft 365 Personal

$6.99/mo
  • Office apps for one person
  • 1TB OneDrive

Microsoft 365 Family

Popular
$9.99/mo
  • Office apps for up to 6 people
  • 6TB OneDrive per person

Microsoft 365 Business Basic

$6/mo
  • Web and mobile Office apps
  • Teams
  • 1TB OneDrive

Microsoft 365 Business Standard

Popular
$12.50/mo
  • Desktop Office apps
  • Teams
  • 1TB OneDrive
  • Outlook

Microsoft 365 Business Premium

$22/mo
  • All Business Standard plus advanced security and device management

Microsoft 365 Apps

$6/mo
  • Desktop Office apps only
  • 1TB OneDrive

Microsoft 365 Enterprise E3

Contact Sales
  • Office apps
  • Teams
  • SharePoint
  • advanced compliance

Microsoft 365 Enterprise E5

Contact Sales
  • All E3 plus advanced analytics
  • security
  • and voice features

Cost Calculator

Keep Paying Microsoft 365

Monthly$6/mo
Yearly$72/yr
5-Year Total$360

Build It Yourself

Est. Build Time~3 hrs
Hosting$20/mo
DifficultyVery Easy

Total Cost Comparison

1 Year
SaaS
$72
DIY
$240
3 Years
SaaS
$216
DIY
$720
5 Years
SaaS
$360
DIY
$1.2k

DIY hosting estimate based on Vercel + Supabase free/pro tiers (~$20/mo). Build time estimated from 43 features at very easy complexity.

Build vs Buy

Should you build a Microsoft 365 alternative or buy the subscription? Estimate based on 43 features.

Buy Microsoft 365

Better Value
Monthly cost$60/mo
3-year total$2,160
Time to deployDays

Build Your Own

Development cost$24,000
Maintenance$360/mo
3-year total$36,960
Dev time~2 months

Buying Microsoft 365 saves ~$34,800 over 3 years vs building.

Estimates based on 43 features and a BuildScore of 5/5. Actual costs vary.

Integrations

27 known integrations