Keap

keap.com
CRM
Few Days

All-in-one CRM and marketing automation for small businesses

How to Replace Keap

Overview

Keap is a comprehensive CRM and marketing automation platform designed to help small businesses manage customer relationships, automate sales processes, and scale their operations efficiently. It combines contact management, email marketing, sales automation, and invoicing in a single integrated solution.

Features

46 features across 11 categories

Analytics(3)

AI InsightsAIPremium

Get AI-powered recommendations for sales opportunities and customer insights.

Competitor TrackingAIPremium

Monitor competitor activities and market trends with AI insights.

Reporting & Analytics

Generate custom reports and dashboards to track sales, marketing, and business metrics.

Also in: Hugging Face, Notion, Smartsheet

Automation(1)

Workflow Automation

Create complex automation workflows without coding using visual builder.

Also in: monday.com, Notion, Airtable

Core(6)

Activity Timeline

View a complete timeline of all customer interactions and activities.

Advanced Filtering

Filter and search contacts with complex criteria and saved views.

Contact Management

Centralized database for storing and organizing customer information with custom fields and tags.

Customer Profiles

Comprehensive customer profiles with all interaction history and data.

Mobile App

Manage CRM and sales activities on-the-go with iOS and Android native apps.

Notes & History

Maintain detailed notes and activity history for every customer interaction.

Customer Experience(1)

Customer PortalPremium

Provide customers with a self-service portal to manage their accounts.

Finance(4)

Expense TrackingPremium

Track and categorize business expenses for better financial management.

Invoice Management

Create, send, and track invoices with automatic payment reminders.

Multi-Currency SupportPremium

Support multiple currencies for international business operations.

Payment Processing

Accept online payments directly through invoices and payment forms.

Integration(4)

API AccessPremium

Build custom integrations and applications using Keap's REST API.

Data Import/Export

Bulk import contacts and export data in multiple formats.

Two-Way Sync

Bi-directional data synchronization with integrated applications and platforms.

Zapier IntegrationPremium

Connect Keap with 6000+ apps through Zapier without custom coding.

Also in: monday.com, Notion, Airtable

Marketing(13)

Bulk Email

Send marketing emails to large contact lists with scheduling options.

Customer Segmentation

Segment contacts based on behavior, demographics, and custom criteria.

Dynamic Content

Personalize email and landing page content based on customer data.

Email Deliverability

Advanced email infrastructure ensuring high deliverability rates.

Email Marketing

Create and send targeted email campaigns with automation rules and templates.

Email Sequences

Set up automated multi-step email sequences to nurture leads.

Email Tracking

Track email opens and clicks to measure engagement.

Landing Pages

Build conversion-focused landing pages with drag-and-drop editor and templates.

Lead Capture

Automatically capture leads from web forms and landing pages.

SMS MarketingPremium

Send targeted SMS campaigns and automated text messages to customers.

Social Media IntegrationPremium

Track social media interactions and manage social profiles from Keap.

Template Library

Access pre-built templates for emails, forms, landing pages, and workflows.

Web Forms

Create custom forms to capture leads and integrate them into your contact database.

Also in: Squarespace, monday.com, WordPress.com

Productivity(4)

Calendar & Scheduling

Schedule appointments and meetings with automated confirmation and reminders.

Document ManagementPremium

Store, organize, and share documents within customer records.

Task Management

Create, assign, and track tasks with due dates, priorities, and reminders.

Time TrackingPremium

Track time spent on tasks and projects for billing and productivity analysis.

Also in: Insightly, Dashlane, Obsidian

Sales(5)

Affiliate ManagementPremium

Set up and manage affiliate programs to expand your customer reach.

Lead ScoringAIPremium

Automatically score leads based on engagement and behavior to prioritize follow-ups.

Pipeline Management

Visualize and manage sales opportunities through customizable pipeline stages.

Proposal BuilderPremium

Create professional proposals with custom branding and e-signature capability.

Sales Automation

Automate follow-ups, task assignments, and lead nurturing with customizable workflows.

Security(4)

Audit LogsPremium

Comprehensive audit trails tracking all user actions and data changes.

Data Security

Enterprise-grade security with SSL encryption, compliance, and regular backups.

GDPR Compliance

Built-in GDPR compliance features including data privacy controls.

Role-Based Access Control

Manage user permissions and access levels with granular role-based controls.

Support(1)

Knowledge BasePremium

Create and manage a searchable knowledge base for customer support.

Pricing

Lite

$25/mo
  • Basic CRM and email marketing

Standard

Popular
$79/mo
  • CRM
  • automation
  • forms
  • and invoicing

Professional

$149/mo
  • Advanced automation
  • landing pages
  • affiliate management

Max

$249/mo
  • All features including API access and advanced integrations

Cost Calculator

Keep Paying Keap

Monthly$25/mo
Yearly$300/yr
5-Year Total$1.5k

Build It Yourself

Est. Build Time~5 hrs
Hosting$20/mo
DifficultyEasy

Total Cost Comparison

1 YearSave $60
SaaS
$300
DIY
$240
3 YearsSave $180
SaaS
$900
DIY
$720
5 YearsSave $300
SaaS
$1.5k
DIY
$1.2k

DIY hosting estimate based on Vercel + Supabase free/pro tiers (~$20/mo). Build time estimated from 46 features at easy complexity.

Build vs Buy

Should you build a Keap alternative or buy the subscription? Estimate based on 46 features.

Buy Keap

Better Value
Monthly cost$250/mo
3-year total$9,000
Time to deployDays

Build Your Own

Development cost$36,000
Maintenance$540/mo
3-year total$55,440
Dev time~3 months

Buying Keap saves ~$46,440 over 3 years vs building.

Estimates based on 46 features and a BuildScore of 4/5. Actual costs vary.

Integrations

30 known integrations