Productive

productive.io
Project Management
Weekend Project

Professional services automation and project management platform

How to Replace Productive

Overview

Productive is a comprehensive project management and professional services automation platform designed for agencies and service-based businesses. It combines project planning, resource management, time tracking, and financial insights in one unified workspace.

Features

41 features across 16 categories

Analytics(1)

AI-Powered InsightsAIPremium

Get intelligent recommendations for resource allocation and project optimization.

Also in: Hugging Face, Notion, Smartsheet

Billing(2)

Billable Rate ManagementPremium

Set and manage billable rates per team member and project.

InvoicingPremium

Generate professional invoices directly from project data and tracked time.

Also in: Insightly, Airtable, Obsidian

CRM(1)

Client Management

Maintain client information and track relationships within the platform.

Also in: monday.com, Setmore, HubSpot

Collaboration(4)

Document Management

Store and organize project-related documents with version control.

Notifications & Alerts

Receive real-time notifications for project updates and deadline reminders.

Smart NotificationsAIPremium

Intelligent notification system that learns your preferences and reduces noise.

Team Collaboration

Comment, share files, and communicate within project context.

Also in: Notion, Airtable, Obsidian

Customization(1)

Custom Fields

Create custom attributes to match your specific business processes.

Also in: monday.com, Obsidian, Smartsheet

Finance(6)

Budget ManagementPremium

Set project budgets and monitor spending against allocated amounts.

Cost EstimationPremium

Estimate project costs based on historical data and team rates.

Expense TrackingPremium

Record and categorize project expenses for accurate cost analysis.

Financial ManagementPremium

Track project profitability, margins, and billing with real-time financial dashboards.

Profitability AnalysisPremium

Deep dive analysis of project profitability and identify margin optimization opportunities.

Revenue RecognitionPremium

Track revenue based on project completion stages and milestones.

Also in: Keap, Namely, Justworks

Integration(1)

API AccessPremium

Build custom integrations using the Productive REST API.

Also in: monday.com, Notion, Airtable

Mobile(1)

Mobile App

Access projects and log time on iOS and Android devices.

Also in: monday.com, Smartsheet, Calendly

Navigation(1)

Advanced Filtering

Filter and search across projects, tasks, and resources with powerful query options.

Planning(8)

Dependency Management

Link tasks and define dependencies to visualize critical paths.

Gantt Charts

Visualize project timelines and dependencies with interactive Gantt charts.

Goals & OKRsPremium

Set organizational goals and track progress towards key objectives.

Portfolio ManagementPremium

Manage multiple projects and view organization-wide insights and trends.

Project Planning

Create and organize projects with timeline views, milestones, and dependencies.

Project Templates

Create standardized project structures for faster onboarding.

Scheduling

Schedule team members and manage shifts with calendar integration.

Team Templates

Define and reuse team configurations across similar projects.

Reporting(3)

Dashboards & Reports

Visualize project status, team performance, and business metrics with customizable dashboards.

Export & Reporting

Export data to Excel, PDF, and other formats with customizable reports.

Project Health Metrics

Monitor key performance indicators including timeline health and budget status.

Resource Planning(4)

Capacity Planning

View team availability and plan workload distribution across projects.

Resource Management

Optimize team capacity and allocate resources across multiple projects efficiently.

Time Off Management

Track and manage team vacation, sick leave, and other time off.

Workload BalancingAIPremium

AI-assisted recommendations for better distribution of work across team members.

Security(2)

Audit LogsPremium

Track all user actions and changes for compliance and accountability.

SSO & SecurityPremium

Enterprise-grade security with single sign-on and role-based access control.

Task Management(3)

Kanban Boards

Manage tasks using visual kanban methodology with customizable columns.

Recurring Tasks

Set up tasks that automatically repeat on defined schedules.

Task Management

Assign tasks, set priorities, and track progress with customizable workflows.

Time Tracking(1)

Time Tracking

Log billable and non-billable hours with automatic or manual time entry options.

Workflow(2)

Approval WorkflowsPremium

Create custom approval processes for time entries, expenses, and invoices.

Bulk Actions

Edit multiple items at once to save time on repetitive operations.

Pricing

Starter

Free
  • Basic project management
  • task tracking
  • time logging

Professional

Popular
$35/mo
  • All Starter features plus resource management
  • financial tracking

Business

$60/mo
  • All Professional features plus advanced reporting
  • approval workflows
  • API

Enterprise

Contact Sales
  • Custom features
  • dedicated support
  • SSO
  • audit logs

Cost Calculator

Keep Paying Productive

Monthly$35/mo
Yearly$420/yr
5-Year Total$2.1k

Build It Yourself

Est. Build Time~3 hrs
Hosting$20/mo
DifficultyVery Easy

Total Cost Comparison

1 YearSave $180
SaaS
$420
DIY
$240
3 YearsSave $540
SaaS
$1.3k
DIY
$720
5 YearsSave $900
SaaS
$2.1k
DIY
$1.2k

DIY hosting estimate based on Vercel + Supabase free/pro tiers (~$20/mo). Build time estimated from 41 features at very easy complexity.

Build vs Buy

Should you build a Productive alternative or buy the subscription? Estimate based on 41 features.

Buy Productive

Better Value
Monthly cost$350/mo
3-year total$12,600
Time to deployDays

Build Your Own

Development cost$24,000
Maintenance$360/mo
3-year total$36,960
Dev time~2 months

Buying Productive saves ~$24,360 over 3 years vs building.

Estimates based on 41 features and a BuildScore of 5/5. Actual costs vary.

Integrations

27 known integrations