Hive

hive.com
Project Management
Weekend Project

All-in-one work operating system for teams

How to Replace Hive

Overview

Hive is a collaborative work management platform that combines project management, communication, and automation in one unified workspace. It helps teams organize work, track progress, and collaborate seamlessly across departments.

Features

43 features across 16 categories

Access(1)

Mobile App

Access projects and tasks on-the-go with iOS and Android native apps.

Analytics(4)

Activity Feed

Track all project changes and team activity with detailed activity logs.

Progress Tracking

Monitor project progress with percentage completion and status indicators.

Reporting & AnalyticsPremium

Generate custom reports and dashboards to track team performance and project metrics.

Workload DashboardPremium

View team member workload and capacity to optimize task allocation.

Also in: Hugging Face, Notion, Smartsheet

Automation(2)

Automation & WorkflowsAIPremium

Automate repetitive tasks with conditional workflows and task automation.

Recurring Tasks

Create tasks that repeat on a schedule to automate recurring work.

Also in: monday.com, Notion, Airtable

Collaboration(4)

Client PortalPremium

Provide clients with view-only access to projects and progress updates.

Document Management

Store and organize project documents with version control and access permissions.

File Attachments

Attach files, images, and documents directly to tasks for easy access.

Team Collaboration

Real-time commenting, mentions, and activity feeds for team communication.

Also in: Notion, Airtable, Obsidian

Communication(3)

Notifications

Receive real-time notifications for task updates, mentions, and deadlines.

Status UpdatesPremium

Create and share regular status updates with stakeholders and team members.

Team Messaging

Internal messaging and chat channels for real-time team communication.

Also in: Jobber, Jira, Insightly

Core(2)

Project Management

Create and manage projects with customizable workflows and templates.

Task Management

Organize tasks with multiple views including list, board, timeline, and calendar.

Customization(4)

Custom BrandingPremium

White-label Hive with custom domain, logo, and branding for client-facing use.

Custom Fields

Create custom fields to track project-specific metadata and information.

Task Templates

Create reusable task templates with predefined subtasks and custom fields.

Templates

Use pre-built project and task templates to standardize processes across teams.

Also in: monday.com, Obsidian, Smartsheet

Data(1)

Data Export

Export project data and reports in CSV or PDF formats for external analysis.

Finance(2)

Budget TrackingPremium

Track project budgets and actual spending against allocated budgets.

InvoicingPremium

Generate invoices based on time tracked and project expenses.

Integration(2)

API AccessPremium

Programmatic access to Hive data and functionality for custom integrations.

WebhooksPremium

Trigger external actions when specific events occur in Hive projects.

Navigation(2)

Favorites

Save and quickly access frequently used projects, tasks, and teams.

Search & FiltersAI

Find tasks quickly with advanced search and multi-criteria filtering capabilities.

Organization(3)

Multi-WorkspacePremium

Manage multiple independent workspaces for different organizations or departments.

Priority Management

Set and visualize task priorities to focus team efforts on critical work.

Subtasks

Break down complex tasks into smaller subtasks with individual tracking.

Planning(4)

Dependencies

Set task dependencies to manage workflow sequencing and critical path analysis.

Due Dates

Assign and track due dates with visual indicators for overdue and upcoming tasks.

Portfolio ManagementPremium

Gain visibility across multiple projects and strategic initiatives at enterprise level.

Resource ManagementPremium

Allocate team members to projects and view resource capacity and utilization.

Productivity(3)

Bulk Operations

Perform batch actions on multiple tasks such as status updates and assignments.

Reminders

Set task reminders to ensure deadlines and important milestones are not missed.

Time TrackingPremium

Track billable and non-billable time spent on tasks and projects.

Security(3)

Audit LogsPremium

Detailed audit trail of all user actions for compliance and security tracking.

SSO IntegrationPremium

Enable single sign-on with SAML and OAuth for enterprise security.

User Permissions

Control access levels with granular permission settings at project and team level.

Views(3)

Calendar View

Manage tasks and deadlines using an integrated calendar interface.

Gantt Charts

Plan and track project timelines with interactive Gantt chart visualization.

Kanban Boards

Visualize workflow progress with customizable kanban board columns and swim lanes.

Pricing

Free

Free
  • Basic project management for small teams

Teams

Popular
$15/mo
  • Core collaboration and project management

Business

$65/mo
  • Advanced reporting
  • time tracking
  • and resources

Enterprise

Contact Sales
  • Custom solutions with dedicated support

Cost Calculator

Keep Paying Hive

Monthly$15/mo
Yearly$180/yr
5-Year Total$900

Build It Yourself

Est. Build Time~3 hrs
Hosting$20/mo
DifficultyVery Easy

Total Cost Comparison

1 Year
SaaS
$180
DIY
$240
3 Years
SaaS
$540
DIY
$720
5 Years
SaaS
$900
DIY
$1.2k

DIY hosting estimate based on Vercel + Supabase free/pro tiers (~$20/mo). Build time estimated from 43 features at very easy complexity.

Build vs Buy

Should you build a Hive alternative or buy the subscription? Estimate based on 43 features.

Buy Hive

Better Value
Monthly cost$150/mo
3-year total$5,400
Time to deployDays

Build Your Own

Development cost$24,000
Maintenance$360/mo
3-year total$36,960
Dev time~2 months

Buying Hive saves ~$31,560 over 3 years vs building.

Estimates based on 43 features and a BuildScore of 5/5. Actual costs vary.

Integrations

28 known integrations