Cvent

cvent.com
Event Management
Weekend Project

Comprehensive event management platform for planning, marketing, and analytics.

How to Replace Cvent

Overview

Cvent is a cloud-based event management software that helps organizations plan, promote, and execute events of all sizes from conferences to webinars. It provides tools for registration, ticketing, venue management, attendee engagement, and post-event analytics.

Features

45 features across 30 categories

Administration(1)

Credential Management

Assign and manage role-based permissions and credentials for event team members.

Also in: Notion, Airtable, Smartsheet

Analytics(6)

Attendee Analytics

Real-time dashboards showing registration metrics, attendance rates, and engagement data.

Attendee Engagement ScoringAIPremium

AI-powered engagement scoring based on interaction patterns and session attendance.

Concurrent Session TrackingPremium

Monitor multiple sessions in real-time and track attendance across parallel tracks.

Custom Reporting

Build custom reports with drag-and-drop report builder and export functionality.

Post-Event Insights

Comprehensive post-event analytics with key metrics, attendance heatmaps, and trends.

ROI TrackingPremium

Measure event ROI through revenue, cost, and attendance metrics with forecasting.

Also in: Hugging Face, Notion, Smartsheet

CRM(1)

Attendee Database

Unified attendee database with de-duplication and enrichment capabilities.

Also in: monday.com, Setmore, HubSpot

Check-in(3)

Badge PrintingPremium

On-site badge design and printing with barcode or QR code integration.

Mobile Check-inPremium

Offline-capable mobile check-in application for on-site attendee verification.

On-Site BadgesPremium

Customizable badge designs with attendee photos, barcodes, and session information.

Also in: vFairs, Whova, Swoogo

Content(2)

Document Management

Centralized repository for event contracts, agendas, and attendee materials.

Video Content LibraryPremium

Upload and distribute event videos with playback analytics and on-demand access.

Also in: Squarespace, Hunter, Notion

Customization(1)

White Label SolutionPremium

Fully customizable branding and domain options for a completely branded event experience.

Also in: monday.com, Obsidian, Smartsheet

Data(1)

Data Export

Export attendee data, analytics, and reports in multiple formats including CSV and Excel.

Engagement(2)

Attendance Rate OptimizationAIPremium

AI-driven recommendations for reminder timing and messaging to improve attendance.

Live Polling & SurveysPremium

Real-time audience engagement through live polls, Q&A, and interactive surveys.

Exhibitor(1)

Exhibitor ManagementPremium

Booth assignment, exhibitor portal, and display setup tools for trade shows.

Feedback(1)

Survey & Feedback

Post-event surveys and feedback forms to measure attendee satisfaction and ROI.

Finance(2)

Budget & Financial Reporting

Comprehensive financial tracking, revenue reporting, and expense management tools.

Payment Processing

Multi-currency payment processing with PCI compliance and multiple gateway support.

Forms(1)

Form Builder

No-code form builder for registration, surveys, and custom data collection.

Hybrid(1)

Hybrid Event ManagementPremium

Unified platform for managing concurrent in-person and virtual event experiences.

Integration(1)

API AccessPremium

RESTful API for custom integrations and data synchronization with third-party systems.

Lead Management(1)

Lead RetrievalPremium

Capture attendee and exhibitor lead information with badge scanning and mobile devices.

Marketing(2)

Email Marketing Automation

Automated email campaigns for event promotion, reminders, and post-event follow-up.

Pre-Event Marketing

Landing page builder, email campaigns, and social media integration for event promotion.

Mobile(1)

Mobile Event AppPremium

Native iOS and Android app for attendees with schedule, networking, and live polling features.

Networking(1)

Networking MatchingAIPremium

AI-powered attendee matching based on interests, industry, and professional profiles.

Operations(1)

Capacity ManagementAIPremium

Real-time capacity tracking and automatic capacity alerts for sessions and venues.

Organization(1)

Multi-Event Management

Manage multiple events simultaneously with shared settings and centralized reporting.

Pricing(1)

Dynamic PricingAIPremium

Automated ticket pricing adjustments based on demand, time, and registration volume.

Program(2)

Session SchedulingPremium

Drag-and-drop session scheduling with conflict detection and room allocation.

Speaker ManagementPremium

Speaker portal for bio management, presentation uploads, and schedule coordination.

Registration(4)

Attendee Pre-Registration

Pre-event registration workflows with profile building and preference collection.

Event Registration

Customizable online registration forms with branching logic and payment processing.

Guest Management

Plus-one registration and guest pass tracking for events with accompanying attendees.

Waitlist ManagementAI

Automated waitlist queuing and automatic promotion when seats become available.

Seating(1)

Seating ManagementPremium

Interactive seating charts and table assignments for banquets and conference sessions.

Security(1)

SSO AuthenticationPremium

Single Sign-On integration with SAML for enterprise security and user management.

Sponsorship(1)

Sponsorship ManagementPremium

Portal for sponsorship opportunities, tier management, and sponsor engagement tracking.

Surveys(1)

Survey Creation & Distribution

Customizable survey templates with branching logic and multi-channel distribution options.

Ticketing(1)

Ticketing & Admission

Digital and physical ticket generation with QR codes and mobile check-in capabilities.

Venue(1)

Venue ManagementPremium

Room booking, floor plan management, and capacity tracking for physical venues.

Virtual Events(1)

Virtual Event PlatformPremium

Branded virtual event experience with live streaming, breakout rooms, and interactive features.

Pricing

Free

Free
  • Basic event with up to 100 attendees
  • limited features

Essential

$599/mo
  • Small to medium events with core features

Professional

Popular
$1299/mo
  • Mid-size events with advanced features

Premier

$2499/mo
  • Large enterprise events with premium features

Cost Calculator

Keep Paying Cvent

Monthly$599/mo
Yearly$7.2k/yr
5-Year Total$35.9k

Build It Yourself

Est. Build Time~3 hrs
Hosting$20/mo
DifficultyVery Easy

Total Cost Comparison

1 YearSave $6.9k
SaaS
$7.2k
DIY
$240
3 YearsSave $20.8k
SaaS
$21.6k
DIY
$720
5 YearsSave $34.7k
SaaS
$35.9k
DIY
$1.2k

DIY hosting estimate based on Vercel + Supabase free/pro tiers (~$20/mo). Build time estimated from 45 features at very easy complexity.

Build vs Buy

Should you build a Cvent alternative or buy the subscription? Estimate based on 45 features.

Buy Cvent

Monthly cost$5,990/mo
3-year total$215,640
Time to deployDays

Build Your Own

Better Value
Development cost$24,000
Maintenance$360/mo
3-year total$36,960
Dev time~2 months

Building could save ~$178,680 over 3 years.

Estimates based on 45 features and a BuildScore of 5/5. Actual costs vary.

Integrations

28 known integrations