Zoho Billing

zoho.com/subscriptions
Invoicing & Billing
Weekend Project

Best Billing Software for Small & Medium Business

How to Replace Zoho Billing

Overview

Zoho Billing is an end-to-end billing solution that helps businesses automate invoicing, manage recurring billing, handle subscription management, and streamline revenue operations. It combines invoicing, expense management, project billing, and subscription management in one platform, designed for businesses of all sizes across multiple industries.

Features

60 features across 22 categories

Analytics(3)

Advanced Business AnalyticsAIPremium

Comprehensive business analytics with forecasting and AI insights for enterprises

Reporting and Analytics

Access actionable reports, granular metrics, and 360-degree visibility into business finances

Subscription Metrics

Access key subscription metrics like net revenue, MRR, churn rate, activations, and cancellations

Also in: Hugging Face, Notion, Smartsheet

Automation(4)

Abandoned Cart RemindersPremium

Send automated reminders for abandoned carts

Automated Payment Reminders

Set up automated payment reminders for invoices

Custom Business Workflows

Customize and automate business workflows based on triggers with timely notifications

Custom Schedulers

Schedule automated tasks and reports like monthly sales performance reports

Also in: monday.com, Notion, Airtable

Billing(8)

Advanced Usage-Based Billing ControlsPremium

Enterprise-level controls for complex usage-based billing scenarios

Automated Invoice Creation

Create invoices automatically with precise tax calculations and custom branding

In-App PurchasesPremium

Manage in-app purchase billing

Invoice Consolidation

Consolidate multiple invoices into a single document

Metered BillingPremium

Charge customers based on their usage or add extra charges to a base fee with automated workflow

Progress Invoicing

Support for progress-based invoicing for projects

Recurring BillingPremium

Streamline recurring billing with flexible options supporting billing configurations for yearly, monthly, or custom periods

Usage-Based Billing AutomationPremium

Automate billing for usage-based pricing models with metered billing

Also in: Insightly, Airtable, Obsidian

Catalog Management(1)

Product Catalog

Create, update, modify, and manage multiple products with pricing models, discounts, and price lists

Compliance(5)

GDPR Compliance

Secure architecture compliant with EU-GDPR for personal data collection, storage, and processing

HIPAA Compliance

HIPAA-compliant features for security and protection of electronic protected health information (ePHI)

PCI-DSS Compliance

PCI-DSS Level 1 certified with encryption and protection of sensitive payment information

Tax Compliance

Set sales tax preferences for items and contacts to create compliant transactions with automatic calculations

Tax Reports

Generate detailed tax reports for compliance

Also in: Insider CDP, Airtable, 1Password

Core(1)

Billing Management

Core billing functionality for managing invoices and billing operations

Customer Management(2)

Customer Lifecycle

Share quotes, manage subscriber lifecycles, handle discount rules, and optimize customer journeys

Customer Portal

Personalized platform for customers to view quotes, manage transactions, edit information, receive notifications, and access timesheets

Also in: Jobber, QuickBooks, Setmore

Customization(5)

Custom Domains

Use custom domains for customer portal and branded pages

Custom Fields

Add custom fields to modules for enhanced customization

Custom FunctionsPremium

Use custom functions to extend functionality

Custom ModulesPremium

Create custom modules for unique business requirements

Customizable Invoice Templates

Customize invoice templates with branding and layout options

Also in: monday.com, Obsidian, Smartsheet

Expense Management(1)

Expenses

Convert billable expenses into invoices, track team mileage and convert billable miles into money

Globalization(2)

Multi-Currency Support

Accept payments in customers' preferred currency, record multi-currency transactions, and get automatic exchange rate updates

Multi-Language Support

Customize for local languages and create multilingual invoicing

Integration(1)

Webhooks

Receive real-time updates on subscriptions, payments, and invoices through webhooks

Mobile(1)

Mobile Application

Mobile apps for iOS and Android to access billing anywhere, anytime

Payment Processing(7)

Bulk Payments

Handle bulk payment processing flexibly

Dunning ManagementPremium

Prevent payment declines by automating dunning management, reminders, card updates, expiration alerts, and failed payment notifications with recovery metrics

Hosted Payment PagesPremium

Secure, branded, PCI-compliant payment pages for hassle-free payment collection

Multi-Payment Gateway Support

Accept global payments through more than 10 integrated payment gateways including credit/debit cards, online banking, and ACH

Partial Payments

Support partial payment collection from customers

Payment Retry Logic

Recover revenue with automated payment retries for failed payments

Payments

Handle payments with multiple payment methods and automated reminders through secure payment links and hosted pages

Platform(1)

Desktop Application

Desktop access for billing operations

Product Management(2)

Price Lists

Set custom rates for specific customers or items with ability to adjust prices up or down

Pricing Models

Support diverse pricing strategies including flat, volume, tiered, and usage-based pricing models

Project Management(3)

Projects

Track hours spent on projects, bill clients, and monitor project expenses and work hours through centralized dashboard

Timesheet ReviewPremium

Allow customers to review timesheets before invoicing

Timesheets

Track hours spent on projects and convert to billable amounts for clients

Reporting(4)

Accounts Receivable Reports

Generate aging reports with consolidated view of customer transactions, unpaid invoices, overdue amounts, and payment due dates

Custom Reports

Create and customize reports for specific products or time periods with data from multiple modules

Flexible Revenue RecognitionPremium

Flexible revenue recognition configurations for enterprise needs

Revenue Recognition

Accurate revenue recognition with detailed metrics

Sales(2)

Discount Management

Create one-time, unlimited, or time-defined coupons with percentage or flat discounts tailored to specific products

Quotes

Create and customize quotes using templates and client-specific currency options, convert accepted quotes into invoices

Security(2)

Data Encryption

Robust encryption with industry-leading security measures to protect data

Role-Based Access Control

Create customized roles and assign users with defined permissions to control data access

Subscription Management(3)

Advanced Subscription ManagementPremium

Manage the entire customer subscription lifecycle including creation, pausing, cancellation, reactivation, and extensions

ProrationPremium

Handle proration calculation for subscription changes

Trial Management

Set up, customize, and extend free trials with automated reminder emails to maximize conversion opportunities

Support(1)

Dedicated Account ManagerPremium

Priority support with dedicated account manager for enterprise customers

User Management(1)

Multi-User Access

Support for multiple users with customizable roles and access levels

Pricing

Standard

$50/mo or $39/mo billed annually
  • Create quotes and invoices
  • Customize for local languages and tax laws
  • Multi-user access for up to 3 users
  • Handle multi-currency transactions
  • Set up automated payment reminders
  • Manage projects & timesheets
  • Enable self-service customer portal
  • Customize your transaction templates
  • Use custom domains
  • Customize business workflows
  • Generate detailed tax reports
  • Progress invoicing

Premium

Popular
$100/mo or $79/mo billed annually
  • Everything in Standard
  • Manage subscription billing
  • Multi-user access for up to 10 users
  • Use hosted payment pages
  • Automate billing for usage-based pricing models
  • Handle proration calculation
  • Manage in-app purchases
  • Send abandoned cart reminders
  • Allow customers to review timesheets
  • Reduce failed payments with dunning management
  • Use custom modules and custom functions
  • Customize and schedule reports
  • Access advanced business analytics

Enterprise Edition

Custom pricing
  • Engineered for operational scale and deep customization
  • Handle high volume customers and transactions
  • Advanced usage-based billing controls
  • Flexible revenue recognition configurations
  • Analytics with forecasting and AI insights
  • In-depth customization for reports and modules
  • Priority support and dedicated account manager
  • All Standard and Premium features

Cost Calculator

Keep Paying Zoho Billing

Monthly$50/mo
Yearly$600/yr
5-Year Total$3k

Build It Yourself

Est. Build Time~5 hrs
Hosting$20/mo
DifficultyVery Easy

Total Cost Comparison

1 YearSave $360
SaaS
$600
DIY
$240
3 YearsSave $1.1k
SaaS
$1.8k
DIY
$720
5 YearsSave $1.8k
SaaS
$3k
DIY
$1.2k

DIY hosting estimate based on Vercel + Supabase free/pro tiers (~$20/mo). Build time estimated from 60 features at very easy complexity.

Build vs Buy

Should you build a Zoho Billing alternative or buy the subscription? Estimate based on 60 features.

Buy Zoho Billing

Better Value
Monthly cost$500/mo
3-year total$18,000
Time to deployDays

Build Your Own

Development cost$36,000
Maintenance$540/mo
3-year total$55,440
Dev time~3 months

Buying Zoho Billing saves ~$37,440 over 3 years vs building.

Estimates based on 60 features and a BuildScore of 5/5. Actual costs vary.

Integrations

25 known integrations