Maxio

maxio.com
Invoicing & Billing
Few Days

Billing and Financial Operations for B2B SaaS

How to Replace Maxio

Overview

Maxio is an all-in-one billing, revenue recognition, and financial reporting platform designed for B2B SaaS companies. It streamlines subscription management, handles complex billing scenarios, and provides comprehensive financial insights to help businesses close faster and manage their financial operations efficiently.

Features

70 features across 13 categories

Billing(15)

Auto-Generated Invoices

Automatically generate invoices for self-service billing

Consolidated Invoicing

Combine multiple invoices into consolidated statements for customers

Custom Pricing Requests

Allow users to request custom pricing by filling out PCI-compliant forms

Discounts and Coupons

Create and manage discount codes and promotional offers

E-Invoicing

Generate and send electronic invoices

Event-Based BillingPremium

Charge customers based on specific events or triggers

Fixed Billing

Support for fixed recurring billing amounts

Metering & Rating

Sync product usage with billing for accurate invoicing without manual reconciliation

Milestone-Based BillingPremium

Charge customers based on project milestones

Multi-Currency Support

Handle billing in multiple currencies

Proforma Invoices

Create proforma invoices for customers

Recurring Billing

Automate recurring, usage-based, and event-based invoicing with flexible renewal timing

Setup Fees, Coupons, Add-ons, and Upsells

Enable various billing adjustments and promotional tools within subscription plans

StatementsPremium

Generate and send customer account statements

Usage-Based Billing

Charge customers based on product usage, supporting per unit, volume-based, tiered, and stairstep pricing schemes

Also in: Insightly, Airtable, Obsidian

Collections(4)

Cash Collection

Automate payment reminders and dunning cadences, track past-due and expected collections, reduce delinquent payments

Collections and Dunning ManagementPremium

Manage payment reminders, dunning cadences, and collection tracking

Message TemplatesPremium

Create custom message templates for collections communications

Revenue Retention

Reduce customer churn caused by failed or delinquent payments

Customer Self-Service(1)

Self-Serve Billing Portals

Allow customers to manage subscriptions, pay invoices, update billing information, and upgrade plans independently

Developer Tools(1)

Sandbox Environments

Test system compatibility with billing, pricing, and integrations before production deployment

Also in: Jobber, Hugging Face, 1Password

Financial Operations(2)

A/R ManagementPremium

Comprehensive accounts receivable management tools

Expense AmortizationPremium

Manage and amortize expenses across periods

Financial Reporting(31)

A/R Aging

See outstanding A/R by filtering and sorting complete and current outstanding A/R lists

A/R Aging Health Trend

Get additional insight into risk profile of unpaid invoice population and measure A/R aging over time

Advanced Revenue ManagementPremium

Advanced tools for complex revenue recognition scenarios

Advanced Revenue SummaryPremium

Summarize invoice, revenue, deferred revenue, and drill down into detailed journal entries

Audit Prep

Prepare audit-ready financial reports and documentation

Basic Financials Report

Generate analytics information about transactions with computations on amount, MRR/ARR, quantity, and more

Cohort Analysis

Report by different cohorts including start date, item, state, and more

Contract Details Report

Audit report with detailed contract and item-level revenue, invoicing, and deferred revenue waterfall information

Contract Summary Report

Get valuable information about contracts by customer contract or by customer

Custom Dashboards

Create unlimited custom dashboards to visualize financial data

Customer/Contract Count

Count customers or contracts using actual revenue or invoice records

Days Sales Outstanding (DSO)

Calculate DSO on monthly, quarterly, or annual basis to supplement financial forecasts

Deferred Revenue

Manage and track deferred revenue and liabilities

Deferred Revenue by Transaction

Calculate deferred revenue and unbilled accrued revenue by transaction

Drill-Down Reports

Generate detailed reports with ability to drill down into data, including 30+ pre-built report types

Expense Summary

Summary of cash outflows vs accrual expense reporting for GAAP/IFRS compliance

Metrics and Analytics

Drillable financial reporting to help chart path to profitability

Multiple Revenue Books

Maintain multiple revenue recognition books for different reporting standards

Open Balance Diagnostic

Help with reconciliation by spotting potential variances between balances and offsetting transactions

Payment Summary Report

Rundown of invoice amounts, accounts receivable, and payments received for specified time spans

Performance Obligations

Track performance obligations for revenue recognition

Recognized Revenue

Track and report recognized revenue

Renewal Rate Report

Measure renewal rates by comparing transactions that expire in a month with those that start in same month

Revenue Projections

Predict future revenues by creating virtual future projection transactions based on actual data

Revenue Recognition

Create revenue recognition rules based on ASC 606/IFRS 15 policies with premade recognition methods

Roll Forwards Report

View changes in deferred revenue and accounts receivable during specified time periods

Scheduled Revenue

Schedule revenue recognition across periods

SSPs and Carveouts

Handle standalone selling prices and revenue carveouts

State Sales Tax Report

Summarize revenue or invoices by state for Sales Tax reporting

Subscription Momentum

Report showing momentum with Opening, New, Lost, Expansion, Contraction, and End of period balance, including Churn, Retention, CLV, and CAC metrics

Top Customers Report

Get list of top customers by MRR, ARR, revenue, or invoices

Infrastructure(1)

EU HostingPremium

Host data in EU for compliance and data residency requirements

Integrations(1)

CRM Synchronization

Sync customer data with Salesforce, HubSpot, and other CRM systems

Also in: ReadMe, Hugging Face, Setmore

Payments(2)

Maxio PaymentsPremium

In-house payment processing solution minimizing risk with automated reconciliations and detailed reporting

Payment Gateway Integration

Integrate with 20+ payment providers including Stripe, Braintree, and Authorize.net, or use in-house payment solution

Sales(2)

Configure, Price & Quote (CPQ)

Create quotes in minutes with pre-defined pricing logic and clauses, generate contracts, and enable auto-approvals

Offer Management

Deliver the right offer to the right customer at the right time

Security(1)

Enterprise-Grade Security

Enterprise-level security to protect customer data

Subscription Management(8)

Contract Terms Management

Define and manage contract terms and conditions

Customer Hierarchies

Create parent/child relationships between customers for accurate mapping of customer structures

Free Trials

Enable and manage free trial periods for customers

Multi-Entity SupportPremium

Allow users to create multiple sites for each company entity with unique product catalogs and settings

Product Catalog Management

Manage flexible product catalogs and configurations

Renewal Management

Automate and manage contract renewal processes

Subscription Management

Create subscription plans and individual contracts in minutes with flexible product catalog

Subscription Tracking

Track and manage subscriptions to build stronger customer relationships

Support(1)

Local Support (EU and NA)

Local customer support in European Union and North American regions

Pricing

Build

Free
  • Limited access for developers to test system compatibility

Grow

Popular
$599/month (up to $100k in monthly billings)
  • Usage-based billing
  • Subscription management
  • Recurring billing
  • Collections and dunning
  • 20+ payment gateways
  • Recurring billing
  • Usage-based pricing
  • Contract management
  • Revenue recognition
  • One-click financial reports
  • CRM and payment integrations
  • Local support (EU and NA)

Scale

Custom - Contact Sales
  • Everything in Grow, plus:
  • Advanced revenue recognition
  • A/R management
  • Expense amortization
  • Multi-entity support
  • Metering and rating
  • Volume discounts available
  • Custom features

Cost Calculator

Keep Paying Maxio

Monthly$599/mo
Yearly$7.2k/yr
5-Year Total$35.9k

Build It Yourself

Est. Build Time~8 hrs
Hosting$20/mo
DifficultyEasy

Total Cost Comparison

1 YearSave $6.9k
SaaS
$7.2k
DIY
$240
3 YearsSave $20.8k
SaaS
$21.6k
DIY
$720
5 YearsSave $34.7k
SaaS
$35.9k
DIY
$1.2k

DIY hosting estimate based on Vercel + Supabase free/pro tiers (~$20/mo). Build time estimated from 70 features at easy complexity.

Build vs Buy

Should you build a Maxio alternative or buy the subscription? Estimate based on 70 features.

Buy Maxio

Monthly cost$5,990/mo
3-year total$215,640
Time to deployDays

Build Your Own

Better Value
Development cost$60,000
Maintenance$900/mo
3-year total$92,400
Dev time~5 months

Building could save ~$123,240 over 3 years.

Estimates based on 70 features and a BuildScore of 4/5. Actual costs vary.

Integrations

10 known integrations