OnPay
onpay.comBuild Difficulty: 5/5
Build a working replacement in a weekend with AI tools
Top-Rated Payroll Services, HR and More
How to Replace OnPayOverview
Features
44 features across 13 categories
Authentication(1)
Streamline access using Google, Intuit, or Xero login credentials
Benefits(9)
Add-on life, vision, disability, and other insurance types with in-house licensed brokers
Automatic premium deduction and policy updates for employee team changes during payroll runs
Integration with existing benefits provider and plans through broker of record integration
Partnership with top providers to offer low-fee 401(k) plans with great investment options
Fully integrated workers' comp administration using payroll data with automatic premium deduction
In-house expert guidance for choosing the right benefits plans with automatic premium deduction
Access to health insurance plans from major providers including Aetna, United Healthcare, Guardian, Humana, Anthem, Sun Life, and Blue Cross Blue Shield
Pay-as-you-go workers' compensation policies that update automatically with employee count changes and no upfront lump sum payments
Automatic pull of employee census data from OnPay for insurance quote generation
Communication(1)
In-app messaging between employees, managers, and admins with automatic storage and paper trail
Compliance(2)
Review personnel checklists and receive alerts for outdated documents or incomplete tasks
Automatic reporting of new hires to state agencies when employees set up their OnPay accounts
Document Management(1)
Secure storage of all documents created within OnPay and messages with automatic employee access to their files
Employee Experience(1)
Employees can view pay stubs, tax documents, update personal information, and manage benefits independently
HR(8)
New employees self-onboard, e-sign HR documents, and complete profiles online with automated task assignment for team members
Customizable document templates with ability to import custom docs or access HR library
Create customizable checklists for specific events or employee types including documents and task assignments
Upload any HR document for e-signing or use built-in e-signable templates
Access to hundreds of HR guides and legal templates within the platform
Automated tax withholding forms built into onboarding flow with automatic storage
Create and send customizable offer letters to new employees within OnPay
Assign and track onboarding buddies, orientation training, IT tasks, and other non-HR activities
Mobile(1)
Fast mobile-optimized payroll processing accessible from any device with internet connection
Org Charts(4)
Org chart automatically updates when employees modify their profiles
Employee profiles including name, title, company contact info, org chart position, personal contact, pictures, and fun facts
Automatically generated directory accessible to all employees for easy communication
Interactive org chart showing company hierarchy with ability to zoom and view specific departments
PTO Management(5)
Automatic calculation and addition of PTO hours to employee totals with each payroll run
Create paid time off policies based on multiple criteria for flexibility
Employees can request PTO through dashboard with manager approval workflow and automatic deduction
Set up to 3 accrual tiers allowing employees to earn PTO at different rates based on type, location, or seniority
Visual calendar showing upcoming employee PTO days with email notifications for managers and admins
Payroll(9)
Automatic withholding of federal, state, and local payroll taxes, filing of Form 941 quarterly and Form 940 annually
Pay employees via direct deposit with no extra fees
Automatic deduction and tracking of garnishments with customizable rules and goals
Run payroll and handle taxes for employees in multiple states with no extra fees across all 50 states
Set multiple pay schedules and different pay rates for individual employees without extra fees
Pay employees via direct deposit, debit card, or printed checks with no extra fees
Automatic withholding of state and federal unemployment insurance payments and company contributions
Run payroll as often as you like with multiple payroll schedules for different employees
Pay W-2 employees or 1099 contractors in the same dashboard with automatic year-end tax form generation
Reporting(1)
Create and save custom payroll reports filtered by employee type, location, department, and more with real-time viewing and export options
Security(1)
Flexible permission structure allowing delegation of responsibilities with granular visibility controls
Pricing
Base Plan
- ✓Unlimited pay runs
- ✓All tax filings and payments
- ✓W-2 and 1099 support
- ✓Direct deposit
- ✓Employee self-service
- ✓Mobile access
- ✓HR features
- ✓PTO management
- ✓Org charts
- ✓Integrations
Cost Calculator
Keep Paying OnPay
Build It Yourself
Total Cost Comparison
DIY hosting estimate based on Vercel + Supabase free/pro tiers (~$20/mo). Build time estimated from 44 features at very easy complexity.
Build vs Buy
Should you build a OnPay alternative or buy the subscription? Estimate based on 44 features.
Buy OnPay
Better ValueBuild Your Own
Buying OnPay saves ~$19,320 over 3 years vs building.
Estimates based on 44 features and a BuildScore of 5/5. Actual costs vary.
Integrations
9 known integrations