Formstack

formstack.com
Workflow Automation
Few Days

No code. No hassle. Just powerful forms and workflows.

How to Replace Formstack

Overview

Formstack is an enterprise-grade, no-code platform that empowers organizations to create digital forms, generate documents, collect digital signatures, and build powerful automated workflows. The platform streamlines data collection, document generation, and process automation while integrating seamlessly with existing business systems to improve efficiency and reduce manual tasks.

Features

71 features across 13 categories

AI(1)

AI-Powered Form BuilderAI

Effortlessly craft digital data capture experiences with AI technology to go from idea to solution instantly

Also in: monday.com, Notion, Airtable

Accessibility(1)

Section 508 Compliant Forms

Ensure your online forms are accessible to all internet users, regardless of disability status

Also in: Justinmind, Justworks, Notion

Analytics & Reporting(6)

Analytics

Gather actionable insights from form data to improve conversion rates and optimize marketing strategy

Campaign Tracking

Scale successful projects and improve conversion rates by attributing form submissions to specific campaigns

Conversion Kit

Power forms with conversion rate optimization features that unlock key insights to help business succeed

Field Bottlenecks

Pinpoint which fields are causing form abandonment and discover ways to boost conversions

Partial Submissions

Capture real-time data from users who abandoned forms before hitting submit to improve form conversions

Workflow Dashboard

Monitor and manage all workflows and submissions in a centralized dashboard

Also in: Ivanti, Ramp, Stampli

Data Management(3)

Field Validation

Auto-verify important form fields to easily get clean, error-free data on credit cards, emails, phone numbers, and more

Form Importer

Take the hassle out of switching form providers with an easy way to import existing forms into Formstack

Import/Export

Share and collaborate on form data through CSV, Word, PDF, and Excel format with flexible data import and export tools

Also in: monday.com, Notion, Airtable

Document Automation(5)

Build Documents in Salesforce

Create and edit documents directly within the Salesforce interface

Document Generation

Automate revenue-generating documents and transform data into professional, dynamic documents

Documents for Salesforce

Robust document generation for business needs integrated with Salesforce from proposals to contracts and invoices

One-Click Salesforce Documents

Generate documents with one click directly from Salesforce records

Reusable Templates

Create and reuse document and signature templates across multiple workflows

Form Building(16)

Advanced Branding

Advanced customization options for branding forms, documents, and signature interfaces

Advanced Prefill

Advanced prefill capabilities to search and populate form fields from Salesforce records

Conditional Logic

Create smart online forms that react to user input by showing or hiding fields to personalize the form experience

Custom Branding

Customize forms, documents, and workflows with company branding and custom colors

Drag and Drop Builder

Build no-code online forms in minutes with a user-friendly, drag-and-drop builder without IT resources

Dynamic Prefill

Automatically prefill form fields with data from connected systems and previous submissions

Field Prefill

Optimize data collection and improve experience with SSO-powered field prefill

File Uploads

Easily collect documents, files, photos, music, and more through forms and automatically route them to storage

Mobile-Friendly Forms

Build fully responsive forms that automatically adjust to any device and give mobile visitors a positive experience

One Question at a Time

Display one question at a time for a better mobile survey experience that minimizes survey fatigue and bias

Progressive Data Capture

Gradually collect additional data from users across multiple form interactions

Save and Resume

Reduce friction on longer forms by giving respondents the option to save progress and come back later

Saved Fields

Save the settings of frequently used fields across your account to build forms faster

Smart Lists

Manage long, evolving lists of field options and push updates to all forms from a single location

Subdomains

Use custom form URLs to increase brand recognition and provide a more secure experience for users

Themes and CSS

Style your forms with professional branding using a Theme Editor or access CSS tools for advanced styling

Integration(5)

Advanced Integrations

Automate data flow and put an end to manual uploads by syncing form data to critical business systems

API Connector

Take workflow automation to the next level by pre-filling and populating data from key systems using API connector

Forms API and Webhooks

Create custom form integrations with open API and Webhooks for integrations not included in standard offerings

Forms for Salesforce

Securely collect and manage data all within Salesforce org with market-first native forms solution

Salesforce Experience Cloud Sites

Build and publish forms for Salesforce Experience Cloud Sites

Also in: monday.com, Notion, Airtable

Localization(1)

Multiple Languages

Support multiple languages for forms, documents, and signing interfaces

Payment(4)

Calculating Fields

Make simple work of processing and managing payments by automating calculations on forms

Discount Codes

Level up customer experience with easy-to-use discount codes for seamless savings and promotions

Payment Processors

Create a secure and reliable payment process by connecting preferred payment gateway to transaction forms

PCI Compliant Forms

Use PCI compliant credit card fields to reduce risk and collect payment data safely

Security(6)

Access Management and SSO

Manage user access and implement single sign-on for secure authentication

Encrypted Fields SupportPremium

Support for Salesforce encrypted fields for sensitive data

Enhanced Data Security Add OnPremium

Implement additional controls that ensure teams maintain best-in-class security practices

Password Protected Documents

Protect documents with passwords for additional security

Salesforce Shield SupportPremium

Compatible with Salesforce Shield for enhanced security and encryption

Session Management

Manage user sessions and control access to documents and forms

Workflow Automation(8)

Data Routing

Choose where data goes after form submission using routing options like Email Logic to customize the experience

Dynamic Task Assignment

Dynamically assign tasks within workflows based on form data and conditions

Email Confirmations and Notifications

Notify customers and employees that their form submission was successful through automated follow-up emails

Form to Form Prefill

Prefill form fields from data submitted in other forms to create connected workflows

Group Approvals

Route submissions to groups for approval with configurable approval workflows

Intellistack Streamline

Market-first process automation platform for building error-free, data-rich workflows with automatic prefill

Step Logic

Create multi-step workflows with conditional logic to route data based on form responses

Workflow Automation

Build error-free, data-rich workflows with automatic prefill that reduce costs and risks and improve efficiency

Workspace Management(1)

Workspace

Organize and manage forms, documents, and workflows in dedicated workspaces

eSignature(14)

Auto-Reminders via SMS and Email

Automatically send reminders to signers via SMS and email to complete signature requests

Certificate of Completion

Generate certificates of completion for signed documents

Electronic Record Disclosure

Provide electronic record disclosures to comply with regulatory requirements

Electronic Signatures

Easily capture electronic signatures from any device for contracts, payments, releases, and more

Email Integrations for Signer Assignment

Automatically assign signers and send invitations via email

eSignature Solution

Collect digital signatures easily and securely with an eSignature solution that is easy for customers

In-Person Signing

Enable in-person signing for documents at physical locations

In-Session Signing

Allow signers to sign documents within the same session without leaving the interface

International SMS Signature Requests

Send signature requests via SMS internationally

Mobile-Responsive Signing

Provide a fully responsive signing experience on mobile devices

Multi-Participant Signing

Enable multiple parties to sign documents in a coordinated workflow

Sign API

Build custom signing workflows using the eSignature API

Signature Audit Trail

Maintain a complete audit trail of all signature events and actions

SMS Text Signing

Allow signers to sign documents via SMS text message

Pricing

Forms - Basic

$83/mo (annual) or $99/mo (monthly)
  • 1 Builder User
  • 25 Forms
  • Collect up to 1,000 Submissions Per Form
  • 2GB Storage
  • Unlimited Form Views
  • Workflows Access
  • Dynamic Task Assignment
  • Form to Form Prefill
  • Workflow Dashboard
  • Custom Branding

Suite - Recommended

Popular
$250/mo (annual) or $299/mo (monthly)
  • 3 Builder Users
  • Unlimited Document Senders
  • 100 Forms
  • Collect up to 5,000 Submissions Per Form
  • 10GB Storage
  • 250 Document Merges
  • 100 Document Templates
  • Unlimited Document Signatures
  • Workflows Access
  • Dynamic Task Assignment
  • Form to Form Prefill
  • Workflow Dashboard
  • Workspace
  • Step Logic
  • Group Approvals
  • Smart Lists
  • Data Routing
  • Custom Branding

Documents - Basic

$83/mo (annual) or $99/mo (monthly)
  • 1 Builder User
  • Unlimited Document Senders
  • 50 Document Merges Per Month
  • 10 Document Templates
  • Data Routing
  • Custom Branding

Sign - Standard

Custom pricing
  • 10 Sign Users
  • Unlimited eSignatures
  • Unlimited Documents
  • Unlimited Templates
  • Advanced Branding
  • Multi-Participant Signing
  • Auto-Reminders via SMS and Email
  • International SMS Signature Requests
  • Certificate of Completion & Electronic Record Disclosure
  • Access Management and SSO
  • In-Session Signing
  • Multiple Languages
  • Mobile-Responsive Signing
  • Reusable Templates
  • Password Protected Documents
  • Sign API

Enterprise

Custom
  • Custom package from portfolio of products
  • Dedicated Customer Success Manager
  • Eligible for Single-sign on features
  • Maintain security and compliance requirements
  • User-Level Permissions and Account Management

Forms for Salesforce - Native

Custom pricing
  • 2 Users
  • 500 Submissions per Month
  • Single Sandbox access and form migration
  • Partial submissions stored and displayed in dashboard
  • Progressive Data Capture and Dynamic Prefill
  • PCI-certified payment integrations with PayPal and Stripe
  • Qualify for a BAA

Forms for Salesforce - Native Essentials

Popular
Custom pricing
  • 3 Users
  • 1,000 Submissions per Month
  • Unlimited Sandbox access and form migration
  • Partial submissions stored and displayed in dashboard
  • Progressive Data Capture and Dynamic Prefill
  • PCI-certified payment integrations with PayPal and Stripe
  • Qualify for a BAA
  • Build and publish forms for Salesforce Experience Cloud Sites
  • Search Salesforce List Views with 2,000 records+
  • Search specific records with Advanced Prefill

Forms for Salesforce - Native Professional

Custom pricing
  • 5 Users
  • 2,000 Submissions per Month
  • Unlimited Sandbox access and form migration
  • Partial submissions stored and displayed in dashboard
  • Progressive Data Capture and Dynamic Prefill
  • PCI-certified payment integrations with PayPal and Stripe
  • Qualify for a BAA
  • Build and publish forms for Salesforce Experience Cloud Sites
  • Search Salesforce List Views with 2,000 records+
  • Search specific records with Advanced Prefill
  • Compatible with Salesforce Shield and encrypted fields
  • Option for unlimited submissions (add-on)

Cost Calculator

Keep Paying Formstack

Monthly$99/mo
Yearly$1.2k/yr
5-Year Total$5.9k

Build It Yourself

Est. Build Time~8 hrs
Hosting$20/mo
DifficultyEasy

Total Cost Comparison

1 YearSave $948
SaaS
$1.2k
DIY
$240
3 YearsSave $2.8k
SaaS
$3.6k
DIY
$720
5 YearsSave $4.7k
SaaS
$5.9k
DIY
$1.2k

DIY hosting estimate based on Vercel + Supabase free/pro tiers (~$20/mo). Build time estimated from 71 features at easy complexity.

Build vs Buy

Should you build a Formstack alternative or buy the subscription? Estimate based on 71 features.

Buy Formstack

Better Value
Monthly cost$990/mo
3-year total$35,640
Time to deployDays

Build Your Own

Development cost$60,000
Maintenance$900/mo
3-year total$92,400
Dev time~5 months

Buying Formstack saves ~$56,760 over 3 years vs building.

Estimates based on 71 features and a BuildScore of 4/5. Actual costs vary.

Integrations

7 known integrations