SaaSipedia

When2meet

when2meet.com
Scheduling & Booking
Weekend Project

Plan a New Event

How to Replace When2meet
Compare:vs YouCanBookMevs OnceHubvs Amelia

Overview

When2meet is a free scheduling coordination tool that helps groups find mutually available dates and times. Users can create surveys by selecting specific dates or days of the week, set time constraints, and gather availability from participants without requiring any contact or billing information.

Features

8 features across 7 categories

Core Scheduling(1)

Date Selection

Click and drag dates to choose multiple date possibilities for an event

Also in: Picktime, Doodle, BookSteam

Internationalization(1)

Time Zone Support

Support for time zone consideration, with note that Days of the Week events expect all participants in a single time zone

Also in: Asset Bank, Okta, Kashoo

Monetization(1)

Optional DonationsPremium

Optional voluntary contributions available at $5, $10, or $20 USD

Also in: LearnWorlds, Tiki Wiki CMS Groupware, WordPress.com

Pricing Model(1)

Free Service

Core scheduling functionality available completely free without requiring contact or billing information

Also in: Atatus, Amazon Web Services (AWS), FindThatLead

Survey Type(2)

Days of the Week Survey

Survey participants using recurring days of the week (Monday-Sunday)

Specific Dates Survey

Survey participants using specific calendar dates

Also in: Nicereply, SurveySparrow

Time Constraints(1)

Time Window Selection

Set earliest and latest acceptable times for availability (no earlier than / no later than)

User Interface(1)

Calendar Manipulation

Click and drag labels to shift the calendar view

Also in: Zapier, BrightPay, GnuCash

Pricing

Free

Popular
Free
  • ✓Date selection and scheduling
  • ✓Specific dates surveys
  • ✓Days of the week surveys
  • ✓Time window constraints
  • ✓Time zone support
  • ✓No contact or billing information required

Optional Donation - Small

$5.00 USD

Optional Donation - Medium

$10.00 USD

Optional Donation - Large

$20.00 USD

Cost Calculator

Keep Paying When2meet

Monthly$5/mo
Yearly$60/yr
5-Year Total$300

Build It Yourself

Est. Build Time~1 hrs
Hosting$20/mo
DifficultyVery Easy

Total Cost Comparison

1 Year
SaaS
$60
DIY
$240
3 Years
SaaS
$180
DIY
$720
5 Years
SaaS
$300
DIY
$1.2k

DIY hosting estimate based on Vercel + Supabase free/pro tiers (~$20/mo). Build time estimated from 8 features at very easy complexity.

Start BuildingGet It Built

Build vs Buy

Should you build a When2meet alternative or buy the subscription? Estimate based on 8 features.

Buy When2meet

Better Value
Monthly cost$50/mo
3-year total$1,800
Time to deployDays

Build Your Own

Development cost$12,000
Maintenance$180/mo
3-year total$18,480
Dev time~1 months

Buying When2meet saves ~$16,680 over 3 years vs building.

Estimates based on 8 features and a BuildScore of 5/5. Actual costs vary.