OmniFocus
omnigroup.com/omnifocusBuild Difficulty: 5/5
Build a working replacement in a weekend with AI tools
Task Management Software Built For Pros
How to Replace OmniFocusOverview
Features
23 features across 13 categories
Automation(1)
Automate OmniFocus with cross-platform Omni Automation plug-ins or Mac-only AppleScripts to enhance workflows and integrate with other apps
Capture(2)
Quickly add items to your Inbox, save them when you think of them, then set due dates, assign projects, and add tags
Add new actions the instant you think of them, from anywhere using a keyboard shortcut
Customization(2)
Create new ways to see data by filtering and grouping projects and tags with an intuitive perspective editor for complex workflows
Customize OmniFocus to display the information most relevant to you with some customization options requiring Pro
Focus(1)
Select what to concentrate on and make OmniFocus temporarily hide all other items to focus on work or personal time
Integration(1)
Configure devices with OmniFocus 4 widgets and complete items directly from interactive widgets on iOS, iPadOS, macOS, and watchOS
Licensing(1)
Get full access to OmniFocus 4 on Mac, iPhone, iPad, and Apple Watch with a single license purchase or subscription
Location(1)
View items assigned to location-based tags on a map or in a list to know what you can get done where you are right now
Notifications(1)
Receive notifications when an action is coming due, becomes available after defer, at scheduled times, or by location tags
Organization(7)
Select multiple actions and edit them all at once in the Inspector to set tags, due dates, defer dates, and more
Assign due dates for hard deadlines, defer items until a future date, and schedule reminder notifications
Flag items of importance and view them in the Flagged perspective or alongside time-sensitive items in Forecast
Add notes including long notes to items with rich text styling and file attachments
Organize actions into projects and related projects into folders
Set up items to repeat on real-world schedules like every Monday and Thursday or the last weekend day of the month
Create tags for things like location, person, energy level, priority, and more. Any action can have multiple tags
Review(1)
Periodically review your projects and actions to make sure everything is on track and mark projects as reviewed
Sync(2)
Sync full OmniFocus database to Apple Watch application with changes syncing directly to server
Keep data the same on all devices using Omni's free sync service with end-to-end encryption or use your own sync server
Visibility(2)
Optionally display items with designated Forecast tags and scheduled notifications alongside calendar events and due/flagged items
See what's coming up in your day with actions and calendar events in a reorderable list to reduce stress and increase control
Cost Calculator
Pricing data not available for OmniFocus. Check their website for current pricing.
Build vs Buy
Should you build a OmniFocus alternative or buy the subscription? Estimate based on 23 features.
Buy OmniFocus
Better ValueBuild Your Own
Buying OmniFocus saves ~$18,480 over 3 years vs building.
Estimates based on 23 features and a BuildScore of 5/5. Actual costs vary.
Integrations
3 known integrations