Apptivo

apptivo.com
Productivity
Weekend Project

All-in-one business management software for small to mid-sized companies

How to Replace Apptivo

Overview

Apptivo provides integrated CRM, accounting, project management, and collaboration tools in a single cloud-based platform. It helps businesses streamline operations, improve customer relationships, and manage finances efficiently.

Features

40 features across 20 categories

Accessibility(1)

Mobile App

Access CRM, accounting, and project data on iOS and Android devices.

Also in: Justinmind, Justworks, Notion

Analytics(2)

Advanced AnalyticsPremium

Generate insights with dashboards, charts, and custom analytics reports.

Performance MetricsPremium

Track KPIs, sales metrics, and business performance indicators in real-time.

Also in: Hugging Face, Notion, Smartsheet

Automation(1)

Workflow AutomationPremium

Automate repetitive business processes with conditional workflows and triggers.

Also in: monday.com, Notion, Airtable

CRM(1)

Contacts Management

Centralize and organize all customer and vendor contact information in one place.

Also in: monday.com, Setmore, HubSpot

Collaboration(2)

Document ManagementPremium

Store, organize, and share business documents with version control and permissions.

Team Collaboration

Share files, communicate, and coordinate work with team members in real-time.

Also in: Notion, Airtable, Obsidian

Communication(2)

Email IntegrationPremium

Link emails directly to contacts and opportunities for complete communication history.

Email Templates

Create and save reusable email templates for customer communications.

Also in: Jobber, Jira, Insightly

Customer Experience(1)

Customer PortalPremium

Provide clients with self-service access to invoices, quotes, and project updates.

Customer Service(1)

Service Request ManagementPremium

Create and track customer service requests with status updates and SLAs.

Customization(1)

Custom FieldsPremium

Create custom fields and objects to match your specific business requirements.

Data Management(1)

Duplicate DetectionAIPremium

Automatically identify and merge duplicate contacts and customer records.

Developer(2)

API AccessPremium

Connect third-party applications and build custom integrations via REST API.

WebhooksPremium

Send real-time event notifications to external applications when data changes.

Finance(8)

Accounting

Track invoices, expenses, and financial reports with automated bookkeeping.

Expense Tracking

Record and categorize business expenses with receipt scanning and approval workflows.

Financial Reports

Generate income statements, balance sheets, and cash flow reports automatically.

Invoice Management

Create, send, and track invoices with customizable templates and payment reminders.

Multi-Currency SupportPremium

Handle transactions and reporting in multiple currencies with automatic conversion.

Payment ProcessingPremium

Accept online payments through integrated payment gateways and recurring billing.

Recurring Invoices

Automate billing for subscription-based services with scheduled invoice generation.

Tax ManagementPremium

Calculate taxes, track compliance requirements, and prepare tax reports.

Localization(1)

Multi-Language SupportPremium

Use the platform in multiple languages for global team collaboration.

Marketing(1)

Social Media IntegrationPremium

Connect social media accounts and track customer interactions across platforms.

Operations(1)

Inventory ManagementPremium

Track stock levels, manage inventory, and receive low-stock alerts.

Procurement(1)

Purchase OrdersPremium

Create and manage purchase orders with vendor approval and tracking.

Productivity(3)

Bulk OperationsPremium

Import, export, and perform bulk actions on contacts, leads, and transactions.

Calendar Sync

Synchronize calendars with Google Calendar, Outlook, and other calendar applications.

Template Library

Access pre-built templates for invoices, contracts, and business documents.

Project Management(3)

Project Management

Plan, track, and collaborate on projects with tasks, timelines, and resource allocation.

Task Management

Create, assign, and track tasks with priority levels and due dates.

Time TrackingPremium

Log billable hours, track project time, and generate time reports for clients.

Sales(5)

CRM

Manage customer relationships, track interactions, and monitor sales pipelines.

Lead Management

Capture, qualify, and nurture leads through automated workflows and campaigns.

Lead ScoringAIPremium

Automatically score and prioritize leads based on engagement and behavior.

Quote Generation

Create professional quotes and convert them to invoices or sales orders.

Sales Pipeline

Visualize and manage sales opportunities through customizable pipeline stages.

Security(2)

Data Backup

Automatically backup all business data with daily snapshots and recovery options.

Role-Based Access Control

Set permissions and restrictions based on user roles and responsibilities.

Pricing

Free

Free
  • Basic CRM
  • Contacts
  • Tasks
  • Email Templates

Starter

$15/mo
  • CRM
  • Accounting
  • Invoicing
  • Basic Support

Professional

Popular
$45/mo
  • All Starter features plus Time Tracking
  • Inventory
  • Advanced Reports

Business

$99/mo
  • All Professional features plus Workflow Automation
  • API Access
  • Custom Fields

Enterprise

Contact Sales
  • Custom solution with dedicated support and advanced features

Cost Calculator

Keep Paying Apptivo

Monthly$15/mo
Yearly$180/yr
5-Year Total$900

Build It Yourself

Est. Build Time~3 hrs
Hosting$20/mo
DifficultyVery Easy

Total Cost Comparison

1 Year
SaaS
$180
DIY
$240
3 Years
SaaS
$540
DIY
$720
5 Years
SaaS
$900
DIY
$1.2k

DIY hosting estimate based on Vercel + Supabase free/pro tiers (~$20/mo). Build time estimated from 40 features at very easy complexity.

Build vs Buy

Should you build a Apptivo alternative or buy the subscription? Estimate based on 40 features.

Buy Apptivo

Better Value
Monthly cost$150/mo
3-year total$5,400
Time to deployDays

Build Your Own

Development cost$24,000
Maintenance$360/mo
3-year total$36,960
Dev time~2 months

Buying Apptivo saves ~$31,560 over 3 years vs building.

Estimates based on 40 features and a BuildScore of 5/5. Actual costs vary.

Integrations

30 known integrations