WildApricot

wildapricot.com
Scheduling & Booking
Few Days

#1 Membership Management Software Award (6 years in a row)

How to Replace WildApricot

Overview

WildApricot is an all-in-one membership management software that helps member-based organizations simplify, automate, and manage their membership, events, communications, payments and website. The cloud-based platform is designed for associations, nonprofits, chambers, clubs, charities, and chapters to streamline operations and focus on growing their organizations.

Features

64 features across 25 categories

Add-On(1)

Job Board Add-OnPremium

Connect employers and job seekers to build careers and increase non-dues revenue right on your own platform

Analytics(2)

Email Analytics

Built-in tracking and analytics to improve performance and engagement

Member Activity Tracking

Track member activity and view membership trends

Also in: Hugging Face, Notion, Smartsheet

Automation(4)

Automated Email Scheduling

Automate and schedule all emails from newsletters to e-blasts

Automated Event Communications

Automate and schedule all event communications including promotions, confirmations and reminders

Automated Membership Renewals

Automate membership renewals and recurring payments

Email Sequences

Set up email sequences that trigger based on member actions

Also in: monday.com, Notion, Airtable

Communications(1)

SMS/Text CommunicationsPremium

Improve your member communications, engagement and awareness by sending updates directly to their phones

Community(1)

Community HubPremium

An exclusive space just for your members where they can connect, collaborate and keep the conversation going beyond meetings

Also in: Squarespace, Hugging Face, Obsidian

Data Management(1)

Member Database

Cloud-based membership and contact database to manage members' information online with ease. Search, filter and update member records in real-time.

Also in: monday.com, Notion, Airtable

Directory(1)

Membership Directory

Online membership directory keeps everyone connected

Ecommerce(4)

Ecommerce & Online Store

Sell digital and physical products or services from your website with customizable listings

Online Store

Easily generate revenue for your organization by selling tickets, merchandise or other products with built-in payment processing

Order Management

Track inventory, process payments and manage orders all in one place

Product Listings

Customize each listing with descriptions, tags, images and members-only pricing

Email(2)

Email Management

Easily manage your members and improve your communication strategy through professional email campaigns

Email Templates

Build professional emails from customizable templates

Event Management(3)

Customizable Event Pages

Create detailed event listings with customizable pages and registration forms

Event Management

Take the hassle out of event management with features that handle everything from event registration and promotion to payment processing and check-in.

Event Waitlists

Utilize waitlists and allow guest registration for events

Financial Management(2)

Automated Invoicing

Automate invoicing and receipts for every transaction

Sales Tax and VAT

Apply sales tax and VAT to each listing automatically

Forms(2)

Custom Member Forms

Collect member information with custom forms

Event Registration Forms

Build customizable registration forms for events in seconds

Fundraising(5)

Donation Forms

Securely process online donations using custom forms

Donation Progress Tracking

Share fundraising progress with donation goal gadget

Donations

Securely process online donations using custom forms and set up recurring donations

Recurring Donations

Set up recurring donations for regular contributions

Website Donations

Accept donations directly on your website with no redirects

Integration(6)

API Support

Utilize API support for custom integrations

Embeddable Widgets

Utilize WildApricot widgets to embed content to other websites like membership applications

Event Calendar Integration

Integrate event calendars right on your website

Financial Data Export

Export financial data in QuickBooks or .CSV format

Integrations

Connect your WildApricot account to other tools and platforms with API support and 1,600+ app integrations

WordPress Integration

WordPress integrations allow you to add WildApricot to existing sites

Inventory(1)

Inventory Management

Real-time updates with inventory management and product tracking

Mobile(9)

Admin Mobile Database Access

Search, view, update and add new contacts to your membership database from mobile

Member Event Registration

View tickets, event details and pay registration fees from mobile

Member Profile Management

Edit and update member profile from anywhere via mobile app

Mobile App for Admins

Manage your members, events, payments and more from your phone or tablet

Mobile App for Members

Members can connect with one another, easily update their profiles and register for events from anywhere

Mobile Event Check-in

Check in attendees and manage event listings, waitlists and emails from mobile

Mobile Financial Management

Mobile-friendly financial management for admins and members

Mobile Member Directory

Search other members, see their info and connect from mobile

Mobile Payment Processing

Accept and process payments on the go from mobile device

Payments(5)

Event Payment Processing

Take and track event payments online securely

Member Self-Service Payment

Member self-service to easily update card info and pay outstanding fees

Online Payment Processing

Securely and easily process payments online and off with Certified Level 1 PCI DSS compliance

Payment Processing

Securely take and track payments whether online or on-site with built-in payment processor or integrated payment systems

Recurring Payments

Easily automate, invoice or establish recurring payments for dues, donations and more

Personalization(1)

Dynamic Email Content

Utilize dynamic email content with custom fields for personalization

Portal(1)

Member Portal

Build a branded members-only website and member portal for exclusive member access

Pricing(1)

Custom Event Pricing

Implement custom pricing, discounts or coupon codes for events

Reporting(3)

Donation Export

Export donation records to spreadsheets

Financial Reporting

Generate custom financial reports specific to your organization

Real-Time Payment Tracking

Real-time payment tracking and reporting in one dashboard

Security(1)

Page Access Control

Limit webpage access through a login for members, admins or groups

Targeting(2)

Contact List Segmentation

Segment contacts into lists for members, event attendees and more

Member Segmentation

Segment members for targeted communication based on specific criteria

Website Builder(4)

Drag-and-Drop Website Editor

Intuitive drag-and-drop website builder and editor with no coding required

Website Builder

Create a professional and mobile-friendly website customized to fit your organization's needs using a drag-and-drop editor

Website Customization

Customize colors, fonts, imagery, layout and more without coding

Website Templates

Design your website using a wide array of professionally designed and mobile-friendly templates

Pricing

100 Contacts Monthly Billing

$63.00/mo
  • Event Management
  • Member Management
  • Email Management
  • Website Builder
  • Financial Management
  • Donations
  • Online Payments
  • Ecommerce & Online Store
  • Mobile App for Admins
  • Mobile App for Members

100 Contacts Pre-Pay 1 Year

Popular
$56.70/mo (Save 10%)
  • Event Management
  • Member Management
  • Email Management
  • Website Builder
  • Financial Management
  • Donations
  • Online Payments
  • Ecommerce & Online Store
  • Mobile App for Admins
  • Mobile App for Members

100 Contacts Pre-Pay 2 Years

$53.55/mo (Save 15%)
  • Event Management
  • Member Management
  • Email Management
  • Website Builder
  • Financial Management
  • Donations
  • Online Payments
  • Ecommerce & Online Store
  • Mobile App for Admins
  • Mobile App for Members

Cost Calculator

Keep Paying WildApricot

Monthly$53.55/mo
Yearly$643/yr
5-Year Total$3.2k

Build It Yourself

Est. Build Time~7 hrs
Hosting$20/mo
DifficultyEasy

Total Cost Comparison

1 YearSave $403
SaaS
$643
DIY
$240
3 YearsSave $1.2k
SaaS
$1.9k
DIY
$720
5 YearsSave $2k
SaaS
$3.2k
DIY
$1.2k

DIY hosting estimate based on Vercel + Supabase free/pro tiers (~$20/mo). Build time estimated from 64 features at easy complexity.

Build vs Buy

Should you build a WildApricot alternative or buy the subscription? Estimate based on 64 features.

Buy WildApricot

Better Value
Monthly cost$535.5/mo
3-year total$19,278
Time to deployDays

Build Your Own

Development cost$48,000
Maintenance$720/mo
3-year total$73,920
Dev time~4 months

Buying WildApricot saves ~$54,642 over 3 years vs building.

Estimates based on 64 features and a BuildScore of 4/5. Actual costs vary.

Integrations

5 known integrations

Make (Integromat)Personify PaymentsQuickBooksWordPressZapier