Practice Better

practicebetter.io
Healthcare IT
Few Days

All-In-One EHR & Practice Management Software

How to Replace Practice Better

Overview

Practice Better is a comprehensive practice management platform trusted by over 50,000 health and wellness practitioners. It streamlines operations, enables secure client communication, automates administrative tasks, and provides tools to scale practices beyond 1:1 sessions through online courses and programs.

Features

81 features across 14 categories

Automation(2)

Advanced WorkflowsPremium

Create custom workflows and automation rules for team collaboration and task management

Automation & Workflows

Automate recurring tasks, reminders, and communications to save time

Also in: monday.com, Notion, Airtable

Billing(5)

Account DepositsPremium

Allow clients to prepay for sessions through account deposits with flexible payment options

Billing & Payments

Integrated payment processing powered by Stripe, invoice creation, payment plans, deposits, and billing automation

Managed BillingPremium

Centralized billing management for group practices with team billing coordination

Payment PlansPremium

Create and offer recurring payment plans to clients for service packages and programs

Superbills

Create and send itemized lists of services provided for insurance reimbursement

Also in: Insightly, Airtable, Obsidian

Branding(3)

Custom Practice URLPremium

Include your practice name in your personalized Practice Better URL

PDF BrandingPremium

Personalize documents and invoices with your own brand colors and logo

Portal BrandingPremium

Customize the client portal and email communications with your own brand colors and logo

Also in: Lightspeed POS, Lessonly, Setmore

Client Management(4)

Client Portal

Provides clients with a centralized hub to access resources, protocols, programs, and communications to support their lifestyle changes and accountability between sessions

Food and Lifestyle Journaling

Daily food and lifestyle journals for clients to promote accountability and track healthy habits between sessions

Mobile App

iOS, iPad, and Android app that allows practitioners and clients to access important data and stay connected on the go

Telehealth Video Chat

Secure, HIPAA-compliant one-on-one and group virtual meeting capability without requiring a separate Zoom account

Also in: mycase, Litify, Acuity Scheduling

Communication(8)

Broadcast MessagingPremium

Send bulk communications to clients for promotions, business updates, and announcements

Customizable Session RemindersPremium

Choose how and when clients are notified about upcoming sessions

Dedicated Fax NumberPremium

Connect a dedicated fax number to send and receive communications with built-in fax functionality

Document Upload and Sharing

Upload and share documents with clients from within Practice Better

Group MessagingPremium

Send messages to multiple clients as a group via HIPAA-compliant secure messaging

Instant Alerts & NotificationsPremium

Notify clients automatically as soon as you need an action to be taken

Secure Messaging

HIPAA-compliant one-on-one and group messaging system for secure client communication

SMS Text RemindersPremium

Send text message reminders to clients about upcoming sessions, forms, and other important notifications

Also in: Jobber, Jira, Insightly

Integration(19)

Apple Health IntegrationPremium

Enable clients to sync their Apple Health app with Practice Better

Claim.MD IntegrationPremium

Manage every step of the insurance claims process with confidence and speed

Cronometer IntegrationPremium

Sync food and biometric data to journals for comprehensive health tracking

Dropbox Integration

Share Dropbox documents with clients from within Practice Better

Evexia Diagnostics IntegrationPremium

Access diagnostic testing capabilities for integrative and functional medicine providers

Fitbit IntegrationPremium

Sync Fitbit to help clients better understand activity and sleep habits

Garmin Connect IntegrationPremium

Sync Garmin wearables to Practice Better to automatically share data via Practice Better Journals

Google Analytics IntegrationPremium

Measure engagement metrics for clients using the Client Portal

Google Business Reviews IntegrationPremium

Automatically request Google reviews from clients after sessions

Google Calendar Integration

Connect Google Calendar to share real-time availability with clients

Google Drive Integration

Share Google Drive documents with clients

Integrations

Seamlessly connect with 20+ third-party applications and tools to enhance platform functionality

Meta Pixel IntegrationPremium

Conversion tracking and retargeting for your bookings page and widget

Nutri-Q IntegrationPremium

Send nutritional assessment questionnaires and receive completed reports

Oura Ring IntegrationPremium

Sync Oura Ring data with Practice Better to automatically share wearable data via Journals

Rupa Health IntegrationPremium

Order, receive, view, and share lab results directly from Practice Better portal

Whole Practice IntegrationPremium

Send wellness questionnaires and receive completed reports from clients

Zapier IntegrationPremium

Connect Practice Better to hundreds of other apps through Zapier automation

Zoom IntegrationPremium

Run one-on-one and group telehealth sessions using Zoom as an alternative to native telehealth

Also in: monday.com, Notion, Airtable

Nutrition(11)

Access to Thousands of RecipesPremium

Browse and recommend thousands of recipes to clients through That Clean Life integration

AI-Powered Health InsightsAIPremium

Receive AI-generated health insights and education for clients

Barcode ScanningPremium

Scan barcodes of popular foods and beverages for quick nutritional data entry

Enhanced Food DatabasePremium

Access to over 600,000 foods to build client protocols and recommendations

Fullscript IntegrationPremium

Create protocols using products from your Fullscript dispensary

Nutrient, Water and Weight Goals TrackingPremium

Set health goals with clients and track their progress on nutritional metrics

Nutrition Planning with That Clean LifePremium

Seamless integration with That Clean Life for custom meal planning, recipe access, and food journaling

That Clean Life IntegrationPremium

Embed recipes, meal plans, and curated nutrition collections directly into program modules and protocols

The Natural Dispensary IntegrationPremium

Create protocols using products from your Natural Dispensary account

Track Client PreferencesPremium

Record and track dietary preferences, allergies, and restrictions

WholeScripts IntegrationPremium

Create protocols using products from your WholeScripts account

Practice Management(11)

AI Charting AssistantAIPremium

Dictate session notes and automatically summarize them with AI to reduce charting time by approximately 50%

Enhanced SearchPremium

Advanced search functionality to find client names, email addresses, resources, settings, and bookmarks

Export to ExcelPremium

Export client data and other information from Practice Better into Microsoft Excel spreadsheets

Forms and Templates

Access to 20+ ready-made form and note templates that can be customized and auto-saved for faster charting and data collection

Forms and Waivers

Send forms and waivers to clients to collect information and consent before and after sessions

Group SchedulingPremium

Schedule and host virtual telehealth sessions with groups of any size

Multi-Office Location Support

Share Practice Better account access across multiple physical office sites

Protocols

Create custom treatment plans, lifestyle recommendations, and protocols with easy sharing and follow-up tracking

Scheduling

Comprehensive appointment booking system with customizable services, availability, public booking pages, widgets, and client self-service rescheduling

Tasks and RemindersPremium

Create tasks and set reminders to stay organized and on top of practice management activities

Unlimited Office LocationsPremium

Support unlimited physical office locations within a single Practice Better account

Prescribing(2)

ePrescribe (EPCS)Premium

Prescribe medications directly from Practice Better including electronic prescribing of controlled substances

Prescription Drug Monitoring Program (PDMP)Premium

Monitor and track controlled substances prescribed to patients

Reporting(2)

Reporting

Insightful metrics and business reporting to keep your practice on track

Team ReportingPremium

Comprehensive reporting and analytics for team-based practices with multi-practitioner insights

Revenue Generation(6)

Done-For-You Program TemplatesPremium

Pre-built program templates that can be customized and launched immediately

Evergreen ProgramsPremium

Create programs available to clients at any time with modules unlocked on a rolling date basis once enrolled

Fixed-Date ProgramsPremium

Create programs that start and end on set dates with modules unlocked based on timeline

Programs & Courses

Create and sell engaging online courses with support for fixed-date, self-paced, and evergreen program formats to scale beyond 1:1 sessions

Self-Paced ProgramsPremium

Create programs that allow clients to complete modules at their own pace with modules unlocked upon completion of previous ones

Session PackagesPremium

Create and sell packages bundling different session types together as package deals

Security(1)

HIPAA/PIPEDA/GDPR Compliance

Full compliance with federal standards protecting sensitive health information from unauthorized disclosure

Support(3)

Community

Connect with other practitioners, share best practices, and grow together

Migration Support

Get professional support to migrate your files and data from other platforms with no downtime

Resource Center

Comprehensive guides, videos, and resources to help practitioners start, build, and grow their practices

Team Management(4)

Admin LicensesPremium

Create admin staff accounts to manage bookkeeping, scheduling, and other tasks on behalf of practitioners

Custom Roles and PermissionsPremium

Define custom user roles with granular permissions for team members

Group ChatPremium

Team chat feature for group-based collaboration and communication

Team SchedulingPremium

Shared calendar and scheduling system for group practices with team-based care coordination

Pricing

Sprout

Free
  • 3 clients
  • 100 MB storage
  • Mobile app
  • HIPAA/PIPEDA/GDPR compliance
  • Book and manage appointments
  • Customize services and availability
  • Secure messaging (one-on-one)
  • Upload and share documents
  • Send forms and waivers
  • Create and send invoices (1 per client per month)
  • Create and send superbills
  • Note templates
  • Form templates
  • Google Calendar integration
  • Google Drive integration

Launch

$25/mo (annual) or $35/mo (monthly)
  • 1 practitioner license
  • 10 clients
  • 1 GB storage
  • Web portal & mobile app
  • Scheduling
  • Telehealth video chat
  • Integrated billing & payments
  • Secure messaging
  • Client portal
  • Forms and note templates
  • 20+ integrations
  • HIPAA/PIPEDA/GDPR compliance
  • Public booking page and widgets
  • Customizable session reminders
  • Create and send invoices (unlimited)
  • Create and send superbills
  • Auto-save notes, documents and protocols
  • Tasks and reminders
  • Enhanced search
  • Export client data to Excel
  • Dropbox integration
  • Google Calendar integration
  • Google Drive integration

Professional

$59/mo (annual) or $69/mo (monthly)
  • All Starter features plus:
  • 1 practitioner license
  • 300 clients
  • 5 GB storage
  • Web portal & mobile app
  • Group scheduling
  • Group messaging
  • Fixed-date programs
  • Zapier integration
  • Account deposits & payment plans
  • Enhanced search
  • AI Charting Assistant (add-on available)

Plus

Popular
$89/mo (annual) or $99/mo (monthly)
  • All Professional features plus:
  • 1 practitioner license
  • 3 admin licenses
  • Unlimited clients
  • Unlimited storage
  • Web portal & mobile app
  • Evergreen programs
  • Self-paced programs
  • Portal branding
  • Personalized URL
  • SMS text reminders (750/month included)
  • Broadcast messaging (10,000/month included)
  • Dedicated fax number
  • Done-for-you program templates
  • PDF branding
  • That Clean Life integration
  • Fullscript integration
  • WholeScripts integration
  • Rupa Health integration
  • Evexia Diagnostics integration
  • Google Analytics integration
  • Google Business Reviews integration
  • Zoom integration
  • Oura Ring integration
  • Garmin Connect integration
  • Fitbit integration
  • Apple Health integration
  • Claim.MD integration
  • Cronometer integration
  • Meta Pixel integration
  • The Natural Dispensary integration
  • Whole Practice integration
  • Nutri-Q integration
  • Enhanced food database (600,000+ foods)
  • Nutrient, water and weight goals tracking
  • Barcode scanning
  • AI Charting Assistant
  • ePrescribe (EPCS)
  • Prescription Drug Monitoring Program (PDMP)

Scale / Team

$145/mo (annual) or $155/mo (monthly)
  • All Plus features plus:
  • 2 practitioner licenses (up to 200 @ $50 per practitioner)
  • Unlimited admin licenses
  • Unlimited clients
  • Unlimited storage
  • Web portal & mobile app
  • Custom roles and permissions
  • Team scheduling and shared calendar
  • Group chat
  • Advanced workflows and collaboration tools
  • Team reporting
  • Managed billing
  • SMS text reminders (2,000/month included)
  • Broadcast messaging (30,000/month included)

Cost Calculator

Keep Paying Practice Better

Monthly$35/mo
Yearly$420/yr
5-Year Total$2.1k

Build It Yourself

Est. Build Time~9 hrs
Hosting$20/mo
DifficultyEasy

Total Cost Comparison

1 YearSave $180
SaaS
$420
DIY
$240
3 YearsSave $540
SaaS
$1.3k
DIY
$720
5 YearsSave $900
SaaS
$2.1k
DIY
$1.2k

DIY hosting estimate based on Vercel + Supabase free/pro tiers (~$20/mo). Build time estimated from 81 features at easy complexity.

Build vs Buy

Should you build a Practice Better alternative or buy the subscription? Estimate based on 81 features.

Buy Practice Better

Better Value
Monthly cost$350/mo
3-year total$12,600
Time to deployDays

Build Your Own

Development cost$72,000
Maintenance$1,080/mo
3-year total$110,880
Dev time~6 months

Buying Practice Better saves ~$98,280 over 3 years vs building.

Estimates based on 81 features and a BuildScore of 4/5. Actual costs vary.

Integrations

23 known integrations

Apple HealthClaim.MDCronometerDropboxEvexia DiagnosticsFitbitFullscriptGarmin ConnectGoogle AnalyticsGoogle Business ReviewsGoogle CalendarGoogle DriveMeta PixelNutri-QOura RingRupa HealthStripeThat Clean LifeThe Natural DispensaryWhole PracticeWholeScriptsZapierZoom