BigTime
bigtime.netBuild Difficulty: 4/5
A few focused days to build a solid replacement
AI-Powered Professional Services Automation
How to Replace BigTimeOverview
Features
62 features across 18 categories
AI(5)
AI-powered assistant for various tasks and recommendations
AI-powered agent for advanced analytics and insights (Coming Soon)
AI-powered agent for intelligent expense management (Coming Soon)
AI-powered agent for intelligent resource recommendations (Beta)
AI-powered agent for intelligent time tracking and management (Coming Soon)
Accounting(1)
Simplify complex accounting with a single system for revenue recognition and project financials built for scale and audit-readiness
Analytics(6)
Automatically generated data visualizations and charts (Coming Soon)
Connect to preferred BI tools to analyze and visualize data
Predict revenue, margin risk, and staffing needs with real-time financial forecasting powered by historical data and AI
Automatic cost, revenue and profitability projections based on allocated resources to projects
Model tentative projects and allocations for different utilization and financial scenarios
Pre-built dashboards displaying key business metrics and KPIs
Billing(8)
Automatically reconcile billing and expense records
Manage and automate billing and invoicing processes
Configure custom cost and rate structures for different resources and projects
Design custom invoice templates including detailed descriptions and formulas
Use ideal billing method including Time and Materials, Fixed Fee, Item-Based, and more
Automate invoice generation, catch costly errors, and offer clients a modern payment experience to accelerate cash flow
Generate invoices in multiple currencies for international clients
Manage and configure billing rates for resources and services
CPQ(6)
Create fast, accurate quotes and SOWs with intelligent quoting solution that automatically converts quotes into live projects
Step-by-step builder guides users through creating accurate, structured quotes
See quotes sorted by color-coded statuses and take recommended actions
Auto-apply rates based on template or client with ability to manually override as needed
Generate polished, branded documents right from quotes
Create reusable templates and service catalogs to quickly build standardized quotes
CRM(1)
Quotes sync with client lists to keep client information accurate
Client Management(1)
Client-facing portal for viewing projects, invoices, and payments
Compliance(1)
Support for DCAA (Defense Contract Audit Agency) compliance requirements
Data Management(4)
Unified data core that centralizes firm data to power cross-platform analytics and AI-driven decisions
Consolidate data from multiple systems into a single unified platform
Real-time data synchronization with daily or hourly update frequencies
Intuitively labeled table and field names for easy report and dashboard building
Expense Management(1)
Support for managing expenses in multiple currencies
Mobile(1)
Mobile application for tracking time and expenses on the go
Project Management(3)
Create and manage project budgets with variance tracking
Manage and oversee all projects in a centralized portfolio view
Pre-built project templates for standardized project setup
Reporting(4)
Build custom reports from scratch to fit reporting priorities
Flexible reporting capabilities (Coming Soon)
Pre-built library of standard reports for common business metrics
Generate reports on resource utilization and availability
Resource Management(11)
Instantly assemble the ideal project team using AI-powered staffing recommendations to maximize utilization and match skills to project needs
Instantly assemble ideal project teams with AI-powered staffing recommendations and capacity planning
Automatically detect and alert on resource conflicts and overallocations
Plan capacity and demand changes over time at the person and project level
Visually assign people to projects using drag and drop calendar interface
Dynamic calendar view allowing multiple zoom levels for project and people planning
Manage and track project overhead costs and allocations
Allocate resources to match project demand requirements
Single repository of all staffers with information about their cost/income rates, skills, experience, language proficiency and more
Visual representation of staff availability across time periods
Plan, approve and reject PTOs of staffers
Sales(1)
Quickly scope, price, and generate service documents with confidence to close deals faster and protect margins from the start
Security(2)
Control who can create, edit, approve, or delete quotes
Single Sign-On for secure authentication
Time Tracking(1)
Accelerate time and expense entry with autofill, smart presets, and real-time saving to bill more hours and cut admin work
Workflow(5)
Track statuses, notes, and actions by quote with full version history
Configure approval workflows for expenses, timesheets, and invoices
Configure multi-level approval workflows for stricter controls
Convert approved quotes into live projects without re-entering data
Filter, search, and sort quotes by status, client, creator, or keyword
Pricing
BigTime Essentials
- ✓Time & Expense Management
- ✓Project Portfolio Management
- ✓Billing & Invoicing Management
- ✓Automatic Reconciliation
- ✓QuickBooks Integration
- ✓Rate Management
- ✓Approvals
- ✓Mobile App for Time and Expense
- ✓Standard Report Library
- ✓QuickBooks, Hubspot Integrations
- ✓SSO
- ✓AI Assistant
BigTime Advanced
- ✓All Essentials features
- ✓Multi-Currency Expense Management
- ✓Custom Reports Center
- ✓Project Templates
- ✓Custom Invoice Templates
- ✓DCAA (+)
- ✓Salesforce, Jira Integrations
- ✓Self-Service Client Portal
- ✓Standard Dashboards
- ✓AI Assistant
- ✓Time Agent (Coming Soon)
- ✓Expense Agent (Coming Soon)
BigTime Premier
- ✓All Advanced features
- ✓Multi-Currency Invoicing
- ✓Custom Cost & Rate Management
- ✓Project Budgeting
- ✓Multi-Level Approvals
- ✓Sage Intacct, Lacerte, and API Integrations
- ✓AI Assistant
- ✓Time Agent (Coming Soon)
- ✓Expense Agent (Coming Soon)
BigTime Enterprise
- ✓Enterprise PSA - Finance-first solution for CFO office
- ✓Services CPQ - Quote and scope management
- ✓Resource Management - AI-powered staffing
- ✓Custom integrations with tech stack
- ✓AI Assistant (Coming Soon)
Cost Calculator
Keep Paying BigTime
Build It Yourself
Total Cost Comparison
DIY hosting estimate based on Vercel + Supabase free/pro tiers (~$20/mo). Build time estimated from 62 features at easy complexity.
Build vs Buy
Should you build a BigTime alternative or buy the subscription? Estimate based on 62 features.
Buy BigTime
Better ValueBuild Your Own
Buying BigTime saves ~$66,720 over 3 years vs building.
Estimates based on 62 features and a BuildScore of 4/5. Actual costs vary.
Integrations
7 known integrations