QuickBooks Time

quickbooks.intuit.com/time-tracking
Time Tracking & Productivity
Weekend Project

Employee Time Tracking Software built for your business

How to Replace QuickBooks Time

Overview

QuickBooks Time is an on-the-go time tracking solution that helps businesses manage projects, employees, and payroll. It offers tools for timesheets, mobile tracking, scheduling, and reporting with seamless integration to accounting and payroll systems. The platform can help save up to 4% on payroll costs and increase billable time by up to 10%.

Features

39 features across 25 categories

Automation & Alerts(1)

Alerts & Notifications

Set up recurring alerts for schedule changes, overtime, and timesheet approval deadlines

Benefits(2)

401(k) PlansPremium

Access affordable retirement plans from Human Interest and QuickBooks 401(k) powered by Vestwell

Health BenefitsPremium

Offer affordable medical, dental, and vision insurance packages by Allstate Health Solutions

Also in: Justworks, Wagmo, 1Password

Collaboration(2)

Activity Feed CollaborationPremium

Track job progress and share next steps by adding photos and updates in an activity feed

Project Activity FeedPremium

Track project progress and share next steps via project activity feed

Also in: Notion, Airtable, Obsidian

Compliance(3)

1099 E-File & PayPremium

Create and e-file unlimited 1099-MISC and 1099-NEC forms

DCAA Compliance

Compliance features for Defense Contractor Audit Agency requirements

Timesheet SignaturesPremium

Capture signatures for project sign-offs and approval

Also in: Insider CDP, Airtable, 1Password

Compliance & Alerts(1)

Overtime AlertsAI

Automated overtime identification based on current state and federal laws with business owner control

Compliance & Insurance(1)

Workers' Comp AdministrationPremium

Save money and get coverage for on-the-job injuries with a policy by NEXT

Compliance & Protection(1)

Tax Penalty ProtectionPremium

Up to $25,000 protection if you receive a payroll tax penalty

Also in: PhoneBurner

Documentation(1)

Photo Attachments

Let team members attach photos to timesheets

Enterprise(1)

Intuit Enterprise SuiteAIPremium

Configurable, AI-powered solution for enterprise-level time, HR, and benefits in one place

HR Management(4)

Employee Portal

Team members can access pay stubs, W-2s, and enter personal and tax information online or in app

HR Support CenterPremium

Mineral Inc offers customized job descriptions and best practices on hiring to performance

Personal HR AdvisorPremium

Get professional help on critical HR issues and custom handbooks and policies

Time-off Management

Manage employee time off to prevent miscommunication, missed shifts, and payroll errors

Hardware & Kiosk(1)

Time Kiosk

Team members can use a tablet to clock in and out on-site

Integration(1)

Seamless Integrations

Sync time tracking data to accounting or payroll for more efficient payroll and invoicing

Location & Tracking(2)

GeofencingPremium

Set up a geofence that reminds team members to clock in or out when entering or leaving a job site

GPS Tracking

Allows users to share their location data while on the clock via the mobile app

Mobile(1)

Mobile Time Tracking

Download the QuickBooks Workforce app to track, submit, and approve time from anywhere

Payroll(4)

Auto PayrollPremium

Run Auto Payroll for salaried employees on direct deposit with review and approval before payday

Full-Service PayrollPremium

Calculate, file, and pay payroll taxes automatically

Payroll Integration

Connect payroll with QuickBooks Time to save up to 2 hours on every payroll run and reduce costs by up to 4%

Same-day Direct DepositPremium

Pay employees faster for free by submitting payroll up to the morning of payday

Project Management(1)

Project ManagementPremium

Track job progress, set deadlines, and manage project tasks

Reporting(2)

Customizable Reports

Get valuable business insights to predict job costs, plan for payroll, and boost profitability

Project Estimates vs. ActualsPremium

Compare budgeted hours to actual hours worked for better cost prediction

Reporting & Visibility(1)

Real-time Visibility

See who's working, what they're working on, and what job they're doing in real-time

Scheduling(1)

Scheduling

Create schedules by jobs or shifts and easily edit, publish, and share them with the team

Security(1)

Facial RecognitionAI

Optional biometric feature for time clock kiosk authentication

Setup & Onboarding(1)

Expert Payroll SetupPremium

A payroll expert will complete your setup for you

Support(1)

Unlimited Customer Support

Chat with a support specialist for help and resources

Time Tracking(3)

Billable Time Tracking

Track every second worked and increase billable time by nearly 10%

Simple Timesheets

Manage multiple timesheets and approve time when ready, maintaining full control over time tracking

Web-based Timesheets

Track, edit, and approve timesheets right from laptop or desktop

Tracking(1)

Mileage TrackingPremium

Track how far employees travel when they're on the clock

Vertical Solutions(1)

Industry-Specific Solutions

Time tracking software for construction, landscaping, home healthcare, and more

Pricing

Time Premium

$10/mo (50% off for 3 months, then $20/mo)
  • Workforce app
  • Streamline payroll & invoicing
  • Create schedules
  • Customize reports
  • See who's working
  • Manage time off
  • Alerts & notifications
  • Attach photos
  • Time kiosk
  • Unlimited customer support

Time Elite

$20/mo (50% off for 3 months, then $40/mo)
  • Workforce app
  • Streamlined payroll & invoicing
  • Create schedules
  • Customize reports
  • See who's working
  • Manage time off
  • Alerts & notifications
  • Attach photos
  • Time kiosk
  • Unlimited customer support
  • Track mileage
  • Track projects
  • Project estimates vs. actuals
  • Project activity feed
  • Timesheet signatures
  • Geofencing

Time Premium + Payroll Premium

50% off for 3 months, then standard pricing
  • Time Premium features
  • Full-service payroll
  • Automated taxes & forms
  • Auto Payroll
  • 1099 E-File & Pay
  • Expert product support
  • Same-day direct deposit
  • Track time on the go
  • Employee portal
  • Health benefits for your team
  • 401(k) plans
  • Workers' comp administration
  • HR support center

Time Elite + Payroll Elite

Popular
$67/mo (50% off for 3 months, then $134/mo)
  • Time Elite features
  • Full-service payroll
  • Automated taxes & forms
  • Auto Payroll
  • 1099 E-File & Pay
  • Expert product support
  • Expert setup
  • Track time and projects on the go
  • Tax penalty protection
  • Personal HR advisor
  • Employee portal
  • Health benefits for your team
  • 401(k) plans
  • Workers' comp administration
  • HR support center

Cost Calculator

Keep Paying QuickBooks Time

Monthly$10/mo
Yearly$120/yr
5-Year Total$600

Build It Yourself

Est. Build Time~3 hrs
Hosting$20/mo
DifficultyVery Easy

Total Cost Comparison

1 Year
SaaS
$120
DIY
$240
3 Years
SaaS
$360
DIY
$720
5 Years
SaaS
$600
DIY
$1.2k

DIY hosting estimate based on Vercel + Supabase free/pro tiers (~$20/mo). Build time estimated from 39 features at very easy complexity.

Build vs Buy

Should you build a QuickBooks Time alternative or buy the subscription? Estimate based on 39 features.

Buy QuickBooks Time

Better Value
Monthly cost$100/mo
3-year total$3,600
Time to deployDays

Build Your Own

Development cost$24,000
Maintenance$360/mo
3-year total$36,960
Dev time~2 months

Buying QuickBooks Time saves ~$33,360 over 3 years vs building.

Estimates based on 39 features and a BuildScore of 5/5. Actual costs vary.

Integrations

10 known integrations

50+ Accounting and Payroll AppsAllstate Health SolutionsHuman InterestMailchimpMineral IncNEXT InsuranceQuickBooks DesktopQuickBooks OnlineQuickBooks Online PayrollVestwell