Project Insight

projectinsight.net
Project Management
Weekend Project

A complete picture of org-wide work

How to Replace Project Insight

Overview

Project Insight is a strategic project and program management platform that centralizes project work from across expanding teams and software tools to streamline workflows, automate processes, and make data-driven business decisions. It enables organizations to manage work dynamically across projects, programs, and portfolios while integrating with existing systems and leveraging AI for forecasting, reporting, and automation.

Features

32 features across 17 categories

Agile Management(1)

Agile & Sprint FeaturesPremium

Plan and manage Agile, waterfall, or hybrid sprints in one place. Track velocity, run cross project backlogs, and report across dev and non dev teams.

Also in: Float

Collaboration(4)

AI-powered Meeting MinutesAIPremium

Automatically convert meeting notes into tasks, issues, and decisions. Auto log minutes to your projects so nothing gets lost in follow up.

Email & Chat CollaborationPremium

Turn emails and messages from Outlook, Gmail, Teams, and Slack into tasks, capturing work at the source and syncing it into your projects instantly.

Free Client View

Ensure client confidence without giving up a user seat. Assign clients tasks and approvals, share documentation, and report on project status with gated client views.

Shared Document ManagementPremium

Connect repositories and collaborate on project files in one place with access controls, task linking, and optional version control.

Also in: Notion, Airtable, Obsidian

Customization(1)

Custom FieldsPremium

Create custom fields to track any project detail using any input type. Report on these items to give executives the most accurate picture of work in real time.

Also in: monday.com, Obsidian, Smartsheet

Field Service(1)

Field Service Project ManagementPremium

Track field teams with real time location data, combine geotagging, routing, and project workflows in one connected platform.

Financial Management(3)

Automated QuickBooks InvoicingPremium

Automate timesheets, expenses, and invoicing. Sync project data with QuickBooks Online to eliminate double entry and gain real time revenue insight.

Budgeting & CostingPremium

Track labor, non labor, and revenue in one place with PMBOK aligned metrics, real time visibility, and accounting system integration.

Expense Tracking & ReportingPremium

Track, submit, and approve non labor costs using worksheets, tasks, or mobile. Manage approvals, reimbursements, and finance integrations.

Forecasting(3)

AI ForecastingAIPremium

Predict future capacity and rebalance workloads in seconds using AI.

AI What-If ModelingAIPremium

See the impact of changes instantly with AI what-if modeling.

What-If SimulationsAIPremium

Model scope, staffing, and priority changes in seconds. See how new work affects timelines, budgets, and capacity across projects and portfolios before you commit.

Issue Management(1)

Issue TrackingPremium

Centralize issue tracking across all projects. Log, assign, and resolve issues within your workflow to ensure nothing slips through the cracks.

Also in: nTask, Axe Monitor

Mobile(1)

Mobile AppPremium

Manage tasks, time, approvals, and expenses from anywhere. Keep work moving with full mobile access to your projects and reports.

Also in: monday.com, Smartsheet, Calendly

Portfolio Management(1)

Strategic Portfolio ManagementPremium

See every project, program, and portfolio in one command center. Connect data across systems to track budgets, capacity, and priorities in real time with clear, organization-wide reporting.

Reporting(4)

C-Suite Reporting AutomationAIPremium

Automate C-Suite reporting instantly with pre-built executive reports.

Data VisualizationsPremium

More project views than any other platform. Get a complete picture of work with over 20 data visualizations, including cross-level Gantt charts, Kanban, and status boards.

Personalized DashboardsPremium

Custom dashboards that surface the data and metrics PMs, executives, and clients need most.

Portfolio ReportingPremium

Choose from hundreds of built in reports or create your own. Share and schedule real time insights across projects or your entire portfolio. View all projects across organization including projects in other software tools.

Resource Management(3)

AI Resource MatchingAIPremium

Let AI match the right people to every task automatically.

Capacity PlanningPremium

Effectively balance and monitor workloads-even when they involve multiple teams. See your organization's capacity and know where to assign work more efficiently.

Resource and Capacity ManagementAIPremium

Gain real time visibility into team workloads across your portfolio and use AI to forecast availability and allocate resources intelligently.

Risk Management(1)

RAID LogPremium

Manage your RAID log across projects and portfolios. Capture, assign, and track RAID items (Risks, Assumptions, Issues, Decisions) in real time.

Scheduling(3)

Appointment CalendarPremium

Schedule and manage appointments across teams with drag and drop tools that update assignments and notify resources in real time.

Dependency ManagementPremium

Manage dependencies, quickly spot issues, and resolve resource conflicts before they impact progress.

Intelligent SchedulingAIPremium

Instantly rebalance timelines and workloads as priorities shift. Analyzes dependencies, capacity, and progress to keep every project and entire portfolio aligned in real time. Includes drag and drop, lead/lag, bulk scheduling, and dependency automations.

Task Management(1)

Personalized Task ListsAIPremium

Assign each team member a real-time, personalized task list that updates automatically as priorities shift. Ensure the most critical tasks are always front and center to drive faster delivery and better outcomes.

Templates(1)

AI-powered Project TemplatesAIPremium

Save time with unlimited and reusable project templates. Use AI to create ready made projects built from current processes, specifications, and best practices.

Time Tracking(1)

Time TrackingPremium

Log time on tasks, timers, or mobile without separate software. Roll up hours across systems and portfolios for complete visibility into capacity and costs. Includes billing functionality for client-based billing.

Workflow Automation(2)

Approval Routing & WorkflowsPremium

Streamline PTO, purchase, and project approvals in one hub with customizable routing, mobile access, and real time visibility across workflows.

Project Request WorkflowsPremium

Save time with standard processes to create, assign, and route project requests for approvals. Prioritize initiatives and automatically launch project plans.

Pricing

Free

Free
  • Basic project management
  • For individuals and small teams
  • Self-help community support
  • Weekly office hours webinars
  • Video tutorial library

Pro

$9/user/month
  • Growth plan for small to midsize businesses
  • Self-help community support
  • Weekly office hours webinars
  • Video tutorial library
  • Support ticket requests

Business

$19/user/month
  • Company plan for multiple teams
  • Self-help community support
  • Weekly office hours webinars
  • Video tutorial library
  • Support ticket requests

Enterprise

Custom
  • Organizational plan for many teams/locations
  • Self-help community support
  • Weekly office hours webinars
  • Video tutorial library
  • Support ticket requests
  • Dedicated support specialists
  • Onboarding team
  • On-premise version available

Cost Calculator

Keep Paying Project Insight

Monthly$9/mo
Yearly$108/yr
5-Year Total$540

Build It Yourself

Est. Build Time~2 hrs
Hosting$20/mo
DifficultyVery Easy

Total Cost Comparison

1 Year
SaaS
$108
DIY
$240
3 Years
SaaS
$324
DIY
$720
5 Years
SaaS
$540
DIY
$1.2k

DIY hosting estimate based on Vercel + Supabase free/pro tiers (~$20/mo). Build time estimated from 32 features at very easy complexity.

Build vs Buy

Should you build a Project Insight alternative or buy the subscription? Estimate based on 32 features.

Buy Project Insight

Better Value
Monthly cost$90/mo
3-year total$3,240
Time to deployDays

Build Your Own

Development cost$24,000
Maintenance$360/mo
3-year total$36,960
Dev time~2 months

Buying Project Insight saves ~$33,720 over 3 years vs building.

Estimates based on 32 features and a BuildScore of 5/5. Actual costs vary.

Integrations

10 known integrations