ProcureDesk
procuredesk.comBuild Difficulty: 4/5
A few focused days to build a solid replacement
Procurement and AP automation for growing companies. Stop Surprise Invoices. Gain Spending Control.
How to Replace ProcureDeskOverview
Features
72 features across 20 categories
Accounts Payable(9)
Match purchase orders and invoices automatically
Match purchase orders, receipts, and invoices automatically
Fast, secure, integrated vendor payments that eliminate delays and reduce manual work
Automatically code invoices to the correct accounts
Manage credit memos from suppliers
Set up custom approval workflows for invoices
Effortless 2-way sync for automatic invoice matching with purchase orders
Optical Character Recognition to extract invoice data automatically
Easily find the invoices that need to be paid
Automation(2)
Automatically dispatch orders to vendors
AI-powered routing learns your patterns and automatically routes requests to the right approvers
Budget Management(2)
Set and configure budgets at various levels
Set department budgets, track spending in real-time, and prevent overruns before they happen
Catalog Management(2)
Set up custom punch-out catalogs for favorite suppliers
Create and manage your own product catalogs
Collaboration(2)
Share your thoughts with your team and easily keep everyone updated
Provide vendors with portal access to view orders and communicate
Compliance(2)
Full procurement documentation for compliance with automated report generation
Support for federal compliance requirements and budget tracking for charter schools
Contracts(3)
Automated notifications for contract renewals
Track total spend for every contract
View and manage all your supplier contracts in one place and avoid unwanted auto-renewals
Expense Management(4)
Automatically pull credit card transactions for expense reporting
Create and submit finished expense reports in seconds using 15+ pre-built templates
Take receipt pictures with the mobile app for expense reports
Easily create both reimbursable and non-reimbursable expense reports
Industry-Specific(2)
Track spending by project with automated approval workflows that adapt to your job structure
Direct ordering from 150+ lab suppliers with automatic budget checking and approval routing
Integration(6)
Integrate with QuickBooks, NetSuite and other accounting platforms
Seamless integration with QuickBooks, NetSuite, and other accounting platforms
Seamlessly integrate team's accounting software with ProcureDesk for automated importing
Integrate with your chart of accounts
Custom integration with your existing systems
One-click ordering from 150+ supplier catalogs with automatic budget validation
Inventory Management(3)
Automatically order inventory items based on reorder threshold
Track real-time inventory availability across multiple locations and avoid stockouts
Get real-time inventory status and valuation from mobile app
Migration(2)
Migrate current data from spreadsheets into ProcureDesk with setup of approval workflows
Complete migration from any existing procurement tool with zero downtime
Mobile(6)
Set up custom notifications to keep your team members updated on important orders
Download ProcureDesk's mobile app and access all features from anywhere at any time
Approve purchase requests from mobile app
Approve or reject requests instantly from mobile with full context and purchase history
Create and approve orders from mobile
Scan receipts with your camera on the mobile app
Notifications(1)
Get personalized notification for approval requests via Slack
Ordering(9)
Customize purchase order templates to match your business needs
Avoid messy spreadsheets with automated order tracking
20+ pre-built product order templates personalized to match your company's branding
Record and track purchase order receipts
Track purchase orders throughout their lifecycle
Submit product requests and orders with just a few clicks
Receive and track supplier order acknowledgements
Request and manage supplier quotes
Order from your favorite vendors in seconds, straight from the dashboard
Payment(2)
Set spending limits and controls that enforce your purchasing policies
Issue virtual cards directly from purchase requests with automated spend control and real-time tracking
Reporting(10)
View all your approvals over a certain period
Create custom spend reports for your needs
Be confident about how much your team is spending with real-time visibility
Track all your orders in real-time without manual updating or messy spreadsheets
Track your real-time spending and easily stay on budget with analytics
Track each department's purchases over time
Management dashboard for monitoring spending
Know exactly how much each team member spends
Track the vendors your team orders from the most
Track all virtual card transactions instantly with automated reporting
Security(1)
Enterprise-grade single sign-on authentication
Support(1)
Support for onboarding vendors to the platform
Workflow(3)
Team helps design ideal approval process during onboarding to automate 90% of orders
Configure custom approval workflows that match your organization
Configure approval hierarchies that match your org structure with unlimited approval levels
Pricing
Purchasing Automation
Popular- ✓10 Users Included
- ✓Onboarding Support
- ✓Custom Approval Workflows
- ✓All purchasing automation features
- ✓Purchase Requests
- ✓Self-Hosted Catalogs
- ✓PunchOut Catalogs
- ✓Configurable Purchase Order Templates
- ✓Automated Order Dispatch To Vendors
- ✓Purchase Order Tracking
- ✓Supplier Order Acknowledgement
- ✓Supplier Quotes
- ✓Configurable Budgets
- ✓Purchase Order Receipts
- ✓Custom Approval Workflows
- ✓Mobile App For Approvals
- ✓Spend Dashboard For Management
- ✓Configurable Spend Reports
- ✓Chart of Accounts Integration
- ✓2-Way Invoice Matching
- ✓Accounting Software Integration
Purchasing & AP Automation
Popular- ✓All purchasing automation features
- ✓Invoice Approval Workflows
- ✓3-Way Invoice Matching
- ✓OCR For Invoices
- ✓Automated Invoice Coding
- ✓Credit Memos
Enterprise
Popular- ✓All purchasing automation features
- ✓Dedicated Account Manager
- ✓Vendor Portal
- ✓Single-Sign-On (SSO)
- ✓Custom System Integration
- ✓White-Glove Onboarding
- ✓Support SLAs
- ✓Vendor Onboarding Support
Cost Calculator
Keep Paying ProcureDesk
Build It Yourself
Total Cost Comparison
DIY hosting estimate based on Vercel + Supabase free/pro tiers (~$20/mo). Build time estimated from 72 features at easy complexity.
Build vs Buy
Should you build a ProcureDesk alternative or buy the subscription? Estimate based on 72 features.
Buy ProcureDesk
Build Your Own
Better ValueBuilding could save ~$122,880 over 3 years.
Estimates based on 72 features and a BuildScore of 4/5. Actual costs vary.
Integrations
6 known integrations