ProofHub
proofhub.comBuild Difficulty: 4/5
A few focused days to build a solid replacement
The one place for all your projects, teams and communications
How to Replace ProofHubOverview
Features
78 features across 18 categories
Accessibility(5)
Access projects, task lists, discussions, file folders, notes frequently used with one click
Save time by using keyboard shortcuts to move from one section to another smoothly
Set interface language from English, French, Polish, Portuguese, Spanish, German, Italian, Chinese, Dutch, Turkish, Russian
Add a project, discussion topic, task, or announcement with one click from anywhere
Use online personal sticky notes to instantly jot down information and readily access it
Admin(3)
Transfer account ownership or migrate accounts with ease
Create custom roles, assign them, and grant access levels to control who accesses what
Decide who manages which project and receive notifications for missed deadlines
Automation(1)
Create custom workflows that fit your team and company needs to keep everyone on the same page
Collaboration(5)
Give feedback and approve files and projects quickly to simplify the process and deliver quality work
Keep conversations organized, focused and on topic with threaded discussions
Collaborate with people without ProofHub accounts using sharing links for files and work
Capture ideas, jot down important details, action items, and internal wiki in one place
Collaborate on creative assets with your team. Add annotations and provide actionable feedback
Communication(5)
Share updates across teams, celebrate achievements, notify teams of new guidelines
Speed up communication with one-to-one conversations and group chats with team members and clients
Get connected with all team members in one go and brainstorm ideas in group chats
@Mention people to highlight important things and connect with team effortlessly
Get updates of all activities through real-time in-app, desktop, email, and mobile notifications
Customization(1)
Give ProofHub account the look and feel of your brand with custom domain, logo, and theme color
Data Collection(1)
Stay on top of requests, manage client feedback, and collect valuable data using forms with custom fields
Data Management(4)
Export all project data and information for backup or migration purposes
Manage and restore deleted items from trash with full control
Access files, discussions, projects, tasks and everything. Create backup and take it wherever
Locate deleted projects and data in trash. Decide to restore or delete forever
File Management(3)
Attach and upload any file, doc, and image to almost every step of your project
Upload multiple versions of files and manage them with ease
Upload, organize and share all creative assets in one place
Integration(3)
Use ProofHub's API to easily integrate with third-party apps and make data transport effortless
Easily import files, sheets, and tasks to ProofHub in CSV format from other tools
Become part of discussions, add tasks, and upload files without logging into ProofHub using email
Mobile(2)
ProofHub's mobile app enables efficiency equal to web application for Android devices
ProofHub's mobile app available on App Store for work on the go
Project Management(4)
Signify checkpoints, changes, or stages of development in projects to measure and share progress
Easily group multiple projects under one heading and search for projects by category
Plan, track, and manage projects of any size from simple to complex across teams
Add project templates and reuse them to create similar projects without filling in details again
Reporting(7)
See each project's information in detail such as manager, status, due date, and task progress
Create custom reports and get consolidated, precise insights about projects in terms of tasks and time
Get a clear overview of how team members are working across different projects
See how current projects and team members are performing and where work stands
Create custom reports to get actionable insights into projects and resources
Get a bird's eye view of how your team is performing with default reports for team members
Check the amount of work allocated to different team members and effectively manage workload
Security(2)
Restrict account access to only selected IP addresses to avoid unauthorized access
Keep certain items private to maintain confidentiality
Support(1)
Get priority support access for faster resolution of issues
Task Management(22)
See milestones, tasks, and events from all projects with color coding for easy identification
Track progress of all projects in one place and see how tasks are moving forward
View all tasks in progress, completed, or due across all projects with assignment status
Hold someone responsible for every task so everybody knows who is in charge of what
Kanban-style board view to visualize tasks organized in stages of your workflow
See tasks, events, and milestones in calendar view. Visualize schedule by day, week, or month
Add additional information to tasks with flexibility to manage more data including date, currency, numbers
Keep your day planned beforehand and know what to do and by when
Make it easy for team to see which tasks are ready to start and which tasks are dependent on others
Never miss important upcoming events and dates by adding events and milestones
Plan projects and tasks, visualize them in Gantt view, create dependencies between tasks, track progress and adjust project schedule
Simplify task categorization with different labels to quickly see project requirements and priorities
Personalized view showing My tasks, Agenda, Notes and other widgets for individual productivity
See all your tasks, milestones, events, announcements, assigned projects, and bookmarks in one place
See all personal events, tasks, and milestones in one place and never miss anything important
Never miss important events and stay reminded of checkpoints and development milestones
Keep track of all tasks assigned to you with status showing completed, overdue, or in progress
Set start and due dates for tasks to know when work needs to be started and completed
Break down a single task into smaller parts to make it easier for team members to understand
View complete information of tasks along with custom fields and manage data with ease
Give every task a specific number to give it unique identity and differentiate from other tasks
Assign personal tasks or assign to multiple team members with deadlines, time estimates, and labels
Team Management(2)
Easily add new groups and organize people accordingly to work with multiple users
See an individual's activities, assignments, and projects all in one place
Tracking(7)
Avoid jumping through projects and keep an eye on all activities and updates across projects
Get detailed activity logs with comprehensive information about account changes and actions
See all team activities, assigned tasks, milestones, comments, notes contributions across all projects
See time entries across all projects from all team members in one place
Keep track of all personal activities, tasks, and updates with a list of all account updates
Get complete details about team's tasks. Check how a task has progressed and what changes were made
Track time spent on tasks manually or using a timer. Set time estimates and track actual time for analysis
Pricing
Essential
- ✓40 projects
- ✓Unlimited users
- ✓15GB storage
- ✓Core features
- ✓Custom roles
- ✓White labeling
- ✓Workflows
- ✓Project manager
- ✓IP Restrictions
- ✓Manage trashed items
- ✓API Access
- ✓Project & resource reports
- ✓Advanced activity logs
- ✓Account transfer tool
- ✓Priority support
- ✓Data export
Ultimate Control
Popular- ✓Unlimited projects
- ✓Unlimited users
- ✓100GB storage
- ✓Core features
- ✓Custom roles
- ✓White labeling
- ✓Workflows
- ✓Project manager
- ✓IP Restrictions
- ✓Manage trashed items
- ✓API Access
- ✓Project & resource reports
- ✓Advanced activity logs
- ✓Account transfer tool
- ✓Priority support
- ✓Data export
- ✓Time tracking
- ✓Custom workflows
- ✓Advanced reporting
Cost Calculator
Keep Paying ProofHub
Build It Yourself
Total Cost Comparison
DIY hosting estimate based on Vercel + Supabase free/pro tiers (~$20/mo). Build time estimated from 78 features at easy complexity.
Build vs Buy
Should you build a ProofHub alternative or buy the subscription? Estimate based on 78 features.
Buy ProofHub
Better ValueBuild Your Own
Buying ProofHub saves ~$74,400 over 3 years vs building.
Estimates based on 78 features and a BuildScore of 4/5. Actual costs vary.
Integrations
3 known integrations