PayFit

payfit.com
HR & Payroll
Weekend Project

UK payroll that's powerful enough for experts, simple enough for anyone

How to Replace PayFit

Overview

PayFit is a cloud-based UK payroll and HR software that automates up to 90% of payroll tasks while maintaining HMRC compliance. It combines automated payroll processing with HR management features, helping small and medium-sized businesses streamline employee management and reduce administrative burden.

Features

43 features across 14 categories

AI(1)

PayFit CopilotAI

AI agent for payroll and HR supporting users 24/7 with reliable and personalized answers

Also in: monday.com, Notion, Airtable

Administration(1)

Assigned Rights & Approval

Set role-based permissions and approval workflows for payroll tasks

Also in: Notion, Airtable, Smartsheet

Benefits(1)

Health InsurancePremium

Health insurance offering integrated into PayFit platform

Also in: Justworks, Wagmo, 1Password

Compliance(5)

Auto-Enrolment

Automatically handles pension auto-enrolment requirements

Automated P11Ds

Automatically generates P11D forms for benefits reporting

Automated RTI Submissions

Automatically submits Real Time Information (RTI) to HMRC

Automatic HMRC Updates

Software automatically updates for every UK payroll regulation from HMRC changes to statutory payments

Managed P11DsPremium

PayFit manages P11D forms with post-payday HMRC corrections

Also in: Insider CDP, Airtable, 1Password

Employee Self-Service(1)

Employee Portal

Allows employees to access payslips, tax documents, and update personal details online

Expense Management(3)

Expense ManagementPremium

Create custom expense policies, manage expenses, and allow employees to upload and scan receipts with optical character recognition

Instant Receipt UploadPremium

One-click approval process for employee expense receipts that are automatically paid with next payroll

Optical Character Recognition (OCR)Premium

Automatically scans and processes receipt images

HR(7)

E-signature

Partnered with Yousign to get documents signed quickly and securely online with real-time tracking

Employee Onboarding

Create onboarding checklists and empower new starters to add personal information and upload documents like P45s and ID scans

Employee System of Record

Centralized system to manage all employee information

HR Document Generation

Pre-made templates for offer letters, employment contracts, appraisals and more with drag-and-drop variable insertion

Leave & Absence Management

Employees submit leave requests in portal, managers approve with one click, automated calculations for all leave types

Offboarding

Standardized offboarding process management

Organisation Chart

Visual representation of company organization structure

Integrations(2)

Accounting Software Sync

Syncs with Xero, Sage, QuickBooks, and NetSuite accounting platforms

PayFit OpenAPI

Open API to connect PayFit with favourite workplace tools using custom integrations

Also in: ReadMe, Hugging Face, Setmore

Payroll(6)

Automated Payroll Calculations

Automatically calculates earnings, deductions, and net pay

Automatic Payslip Generation and Distribution

Automatically generates and distributes payslips to employees

Editable Variable Pay

Ability to edit variable pay components within payroll

Faster PaymentsPremium

Pay employees instantly and in bulk with Telleroo-enabled salary payments, with same day clearing and ability to pay on weekends/bank holidays

Real-time Payslips

Payslips update instantly as you plug in your numbers

Statutory Sick Pay (SSP)

Automated calculation and processing of statutory sick pay

Pensions(2)

Automated Employment Pension Status Assessment

Automatically assesses employee eligibility for pensions and sends enrolment letters

Standard Pension Submissions

Automatically processes pension submissions for major providers

Performance Management(4)

Engagement Surveys

Conduct surveys to measure employee engagement

One-to-One Meeting Templates

Templates and management tools for 1:1 meetings between managers and employees

Peer Review

Enable peer-to-peer feedback and review capabilities

Performance Review Campaign Management

Create, manage, and track performance review campaigns for employees

Reporting(3)

Custom Payroll Journals

Automatically generates custom payroll journals in the right format for accounting platforms

Insightful Reporting

Choose from hundreds of pre-built or custom reports to understand impacts of people and pay on business

Variance Reports

Review monthly changes using variance reports before approving payroll

Support(6)

24/7 SupportAI

Access to PayFit Copilot AI assistant and support team available round the clock

Dedicated Customer Success ManagerPremium

Assigned dedicated manager for ongoing support and guidance for businesses with 25+ employees

Help Centre Access

Access to step-by-step guides and resources

Live Chat Support

Live chat access to payroll experts for immediate assistance

Quarterly Business ReviewsPremium

Quarterly reviews with PayFit team for businesses with 25+ employees

Supported Onboarding & Video Training

Onboarding support and training videos to help users get started

Workforce Management(1)

Project and Time Tracking

Track employee working time, allocate hours to projects or clients for accountability

Pricing

Light

From £34/month for 1 employee
  • Automated payroll calculations
  • Real-time payslips
  • Automatic payslip generation and distribution
  • Editable variable pay
  • Automated RTI submissions
  • Standard pension submissions
  • Automated employment pension status assessment
  • Employee portal with access to payslips and documents
  • Variance reports
  • Sync with accounting software
  • Automated P11Ds
  • Access to PayFit OpenAPI
  • Custom payroll journals
  • Leave & absence management
  • Employee system of record
  • Performance review campaign creation, management, and tracking
  • One-to-one meeting templates and management
  • Project and time tracking
  • Employee on & offboarding
  • Organisation chart
  • HR document generation
  • E-signature
  • Assigned rights & approval
  • Access to PayFit Copilot
  • Help centre access
  • Supported onboarding & video training

Standard

From £65/month for 1 employee
  • All Light features
  • Faster payments
  • Managed P11Ds
  • Post Payday HMRC Corrections
  • Peer Review
  • Engagement surveys
  • Expense management
  • Live chat support
  • Quarterly business reviews (25+ employees)
  • Dedicated Customer Success Manager (25+ employees)

Premium

From £126/month for 1 employee
  • All Standard features
  • Enhanced support and services

Cost Calculator

Keep Paying PayFit

Monthly$34/mo
Yearly$408/yr
5-Year Total$2k

Build It Yourself

Est. Build Time~3 hrs
Hosting$20/mo
DifficultyVery Easy

Total Cost Comparison

1 YearSave $168
SaaS
$408
DIY
$240
3 YearsSave $504
SaaS
$1.2k
DIY
$720
5 YearsSave $840
SaaS
$2k
DIY
$1.2k

DIY hosting estimate based on Vercel + Supabase free/pro tiers (~$20/mo). Build time estimated from 43 features at very easy complexity.

Build vs Buy

Should you build a PayFit alternative or buy the subscription? Estimate based on 43 features.

Buy PayFit

Better Value
Monthly cost$340/mo
3-year total$12,240
Time to deployDays

Build Your Own

Development cost$24,000
Maintenance$360/mo
3-year total$36,960
Dev time~2 months

Buying PayFit saves ~$24,720 over 3 years vs building.

Estimates based on 43 features and a BuildScore of 5/5. Actual costs vary.

Integrations

6 known integrations