QuickBooks Payroll
quickbooks.intuit.com/payrollBuild Difficulty: 5/5
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Payroll Services for Small Businesses - Scale up seamlessly with tools and services that are right for you at every stage of your business
How to Replace QuickBooks PayrollOverview
Features
45 features across 27 categories
AI Automation(7)
Posts transactions quickly with explanations and predictions for cleaner, more accurate books
Identifies potential issues and suggests solutions for faster bank reconciliation
Prioritizes leads from inbox and personalizes email follow-ups to turn interest into new business
Intelligent automation to speed up expense categorization with improved accuracy
Creates tailored strategies to get paid faster with automated invoices and late payment tracking
Proactively collects time and attendance data from employees, spots inconsistencies, drafts ready-to-run payroll for review, and texts admin updates with insights
Identifies discrepancies between profit & loss and sales tax liability reports and suggests fixes
Accounting(1)
Securely import transactions and organize finances automatically
Automation(1)
Set payroll to run automatically on a schedule for salaried employees on direct deposit with review and approval options
Benefits(3)
Affordable retirement plans from Human Interest and QuickBooks 401k powered by Vestwell that sync with payroll
Affordable medical, dental, and vision insurance packages by Allstate Health Solutions
Workers comp coverage by NEXT with pay-as-you-go model, simplified audits, and automatic calculations
Bill Management(1)
Organize bills, schedule payments, pay online for free, and choose payment methods
Bookkeeping Services(1)
Connect with live experts for setup help and bookkeeping guidance, free for 30 days
Collaboration(1)
Invite accountants and team members, control user-access levels, and share reports
Compliance(2)
Automate compliance and streamline employment verification
Company pays up to $25,000 if customer receives a payroll tax penalty
Contractor Management(1)
Assign vendor payments to 1099 categories, see payment history, prepare and file 1099s
Document Management(2)
Sign documents quickly and securely
Upload, store, and share important files and documents
Employee Self-Service(1)
Employees can access pay stubs, W-2s, and enter personal, direct deposit, and tax information online or in app
Expense Tracking(2)
Snap photos of receipts and categorize them on the go
Automatically track miles, categorize trips, and get sharable reports
HR Support(2)
Consultation with certified HR advisors by phone or online, powered by Mineral Inc
Customized job descriptions and best practices on hiring and performance management from Mineral Inc
Integration(1)
Seamlessly connect payroll, time tracking, and accounting data to reduce inefficiencies and save nearly 4 hours per week
Integrations(1)
Connect online sales channels and automatically sync data with QuickBooks
Inventory Management(1)
Track products, cost of goods, see what's popular, create purchase orders, and manage vendors
Invoicing(2)
Accept credit cards and bank transfers in invoices with QuickBooks Payments, get status updates and reminders
Customize estimates, accept mobile signatures, see estimate status, and convert estimates into invoices
Mobile App(1)
Mobile app where employees can view pay information, W-2s, and track hours
Payment Processing(2)
Offer fast direct deposit for employees the next business day
Pay employees on the same day, submit payroll up to the morning of payday
Payroll Processing(1)
Automated payroll tax calculations, filing, and payments with 100% accuracy guaranteed
Project Management(1)
Track all projects in one place, track labor costs, payroll and expenses
Reporting(3)
Customizable reports covering multiple worksites, deductions, tax liability, wage summary, time activities, vacation, and workers comp
Reports covering sales, accounts receivable, and accounts payable
Run and export reports including profit & loss, expenses, and balance sheets
Sales Tracking(1)
Accept credit cards anywhere, connect to e-commerce tools, and calculate taxes automatically
Setup Services(2)
Expert reviews payroll setup to ensure everything is correct
Expert sets up payroll account so customer can pay team in less than 5 minutes
Support(1)
Step-by-step help, troubleshooting assistance, tips, and resources via phone or chat
Tax Forms(1)
Create, e-file unlimited 1099-MISC and 1099-NEC forms with automatic electronic copies sent to contractors
Time Tracking(2)
Enter employee time by client/project and automatically add it to invoices
Seamless connection between payroll and time tracking data to cut costs and manage teams from anywhere
Pricing
Payroll Core and Simple Start
Popular- ✓Full service payroll with automated taxes and forms
- ✓Auto payroll for salaried employees
- ✓1099 E-File & Pay
- ✓Expert product support
- ✓Next-day direct deposit
- ✓Employee portal
- ✓Health benefits
- ✓401(k) plans
- ✓Workers comp administration
- ✓Document upload and sharing
- ✓Expert Assisted (free 30 days)
- ✓Track income & expenses
- ✓Capture & organize receipts
- ✓Invoice & accept payments
- ✓Track miles
- ✓Run general reports
- ✓Send estimates
- ✓Track sales & sales tax
- ✓Manage 1099 contractors
- ✓Connect 1 sales channel
- ✓Intuit Assist - Smart expense organization
Payroll Core and Essentials
Popular- ✓Full service payroll with automated taxes and forms
- ✓Auto payroll for salaried employees
- ✓1099 E-File & Pay
- ✓Expert product support
- ✓Next-day direct deposit
- ✓Employee portal
- ✓Health benefits
- ✓401(k) plans
- ✓Workers comp administration
- ✓Document upload and sharing
- ✓Expert Assisted (free 30 days)
- ✓Track income & expenses
- ✓Capture & organize receipts
- ✓Invoice & accept payments
- ✓Track miles
- ✓Run enhanced reports
- ✓Send estimates
- ✓Track sales & sales tax
- ✓Manage 1099 contractors
- ✓Connect 3 sales channels
- ✓Manage bills
- ✓Enter time
- ✓Includes 3 users
- ✓Intuit Assist - Smart expense organization
- ✓Accounting Agent
- ✓Payments Agent
Payroll Premium and Plus
Popular- ✓Full service payroll with automated taxes and forms
- ✓Auto payroll for salaried employees
- ✓1099 E-File & Pay
- ✓Expert product support
- ✓Same-day direct deposit
- ✓Track time on the go
- ✓Expert review of payroll setup
- ✓Employee portal
- ✓Health benefits
- ✓401(k) plans
- ✓Workers comp administration
- ✓Document upload and sharing
- ✓Document e-signatures
- ✓Automated I-9
- ✓HR support center
- ✓Expert Assisted (free 30 days)
- ✓Track income & expenses
- ✓Capture & organize receipts
- ✓Invoice & accept payments
- ✓Track miles
- ✓Run enhanced reports
- ✓Send estimates
- ✓Track sales & sales tax
- ✓Manage 1099 contractors
- ✓Connect all sales channels
- ✓Manage bills
- ✓Enter time by project
- ✓Includes 5 users
- ✓Track project profitability
- ✓Track inventory
- ✓Intuit Assist - Smart expense organization
- ✓Accounting Agent
- ✓Payments Agent
- ✓AI-powered reconciliation
- ✓Customer Agent
- ✓Sales Tax Agent
Cost Calculator
Keep Paying QuickBooks Payroll
Build It Yourself
Total Cost Comparison
DIY hosting estimate based on Vercel + Supabase free/pro tiers (~$20/mo). Build time estimated from 45 features at very easy complexity.
Build vs Buy
Should you build a QuickBooks Payroll alternative or buy the subscription? Estimate based on 45 features.
Buy QuickBooks Payroll
Better ValueBuild Your Own
Buying QuickBooks Payroll saves ~$21,120 over 3 years vs building.
Estimates based on 45 features and a BuildScore of 5/5. Actual costs vary.
Integrations
10 known integrations