Total Management

totalmanagement.com
Property Management
Weekend Project

The easiest property management software on the market. With the fastest and simplest transition.

How to Replace Total Management

Overview

Total Management is a web-based property management software created by property managers for property managers. It provides property management companies with cost-effective tools to efficiently manage and grow their businesses, including complete accounting capabilities, work order management, resident communication, and more.

Features

29 features across 14 categories

Accounting(5)

Budgeting

Create budgets based on new or previous data with editable templates and separate tracking of expenses, income, and rental income

CAM & Tax Reconciliation

Instantly apply customized Common Area Maintenance and tax settings to leased units with automated report generation

Complete Accounting

Full accounting system built into every aspect of the software with budgeting, dashboard, reports, and easy invoicing capabilities

Duplicate Invoice Catcher

Automated system to detect and prevent duplicate invoice entries

Easy Invoicing

Centralized vendor management with auto-fill features and duplicate invoice entry alerts

Also in: Jobber, Melio, Lemonway

Communication(2)

Letter Wizard

Automated system to create or load letters with automatic tenant information population and email or print functionality

Work Order Texting

Automated texting to maintenance staff for work order notifications and assignments

Also in: Jobber, Jira, Insightly

Marketing(2)

Online Marketing

Built-in online marketing tools for property promotion

Propertysites WebsitePremium

Optional website builder for property marketing

Also in: Squarespace, monday.com, WordPress.com

Onboarding(2)

Data Import

Help with importing existing data during onboarding

Training and Onboarding

Easy migration tools and live one-on-one training with immediate support access

Also in: Lever, Greenhouse, 1Password

Operations(1)

Work Order Management

Email and online work order system to track and manage maintenance with automated texting to maintenance staff

Also in: UpKeep, Jira Service Management, HubSpot

Product Updates(1)

Ongoing Upgrades

Continuous software updates and upgrades included with the service

Productivity(1)

Multitasking

Simultaneous data connection and alteration allowing users to switch between screens and tasks without losing unsaved data

Also in: Insightly, Dashlane, Obsidian

Rent Management(4)

Move Outs

One-step process to generate checks and invoices for move outs with automatic security deposit calculations

Rent Increase AutomationPremium

Automated rent increase calculations and applications

Rent Tracking

Track rent payments, see who owes money, run balance aging reports, print or email invoices and late notices

Security Deposits

Automatic security deposit creation when tenants move in with customizable deposit types and automatic withholding calculations

Reporting(1)

Dashboard & Reports

Real-time visibility into expenses, monthly overview, bank balances, unpaid bill amounts, and tenant balances with 50 real estate-specific reports

Security(3)

Data Center Security

24/7/365 staffed data centers with SAS 70 compliance, redundant power, HVAC, fire detection, and electronic surveillance

High-Level Security & Encryption

Industry standard SSL encryption, encrypted data at facilities and in transit, secure user settings with viewing class tools

Internet Security

Multiple firewalls, encrypted passwords, encrypted data connections, hardened enterprise grade Linux servers with current security patches

Storage(1)

Unlimited Paperless Storage

Unlimited cloud storage for documents and paperless operations

Support(2)

Built-in Live Chat Support

Real-time chat support available to users within the software

Unlimited Support

Unlimited access to support including one-on-one live product training and responsive support staff

Team Management(1)

Unlimited Users

Unlimited number of team members can access the software

Tenant Management(3)

Package Tracking

Track and manage package deliveries for tenants

Tenant Portal

Online portal where tenants can pay rent via credit card or electronic transfer, set up automatic payments, and submit work orders

Tenant Screening

Credit, eviction, and criminal screening with FICO credit scores and easy to read reports in multiple package options

Pricing

Residential

$1/Unit/month
  • Complete Accounting
  • Multitasking
  • High-Level Security & Encryption
  • Work Order Texting
  • Unlimited Support
  • Ongoing Upgrades
  • Unlimited Users
  • Unlimited Paperless Storage
  • Duplicate Invoice Catcher
  • Online Marketing
  • Tenant Portal
  • Built-in Live Chat Support

Commercial

$2.50/Unit/month
  • Designed for Commercial Use
  • All Residential Features
  • Rent Increase Automation
  • CAM Tax Insurance Reconciliation

Cost Calculator

Keep Paying Total Management

Monthly$1/mo
Yearly$12/yr
5-Year Total$60

Build It Yourself

Est. Build Time~2 hrs
Hosting$20/mo
DifficultyVery Easy

Total Cost Comparison

1 Year
SaaS
$12
DIY
$240
3 Years
SaaS
$36
DIY
$720
5 Years
SaaS
$60
DIY
$1.2k

DIY hosting estimate based on Vercel + Supabase free/pro tiers (~$20/mo). Build time estimated from 29 features at very easy complexity.

Build vs Buy

Should you build a Total Management alternative or buy the subscription? Estimate based on 29 features.

Buy Total Management

Better Value
Monthly cost$10/mo
3-year total$360
Time to deployDays

Build Your Own

Development cost$12,000
Maintenance$180/mo
3-year total$18,480
Dev time~1 months

Buying Total Management saves ~$18,120 over 3 years vs building.

Estimates based on 29 features and a BuildScore of 5/5. Actual costs vary.