Todoist
todoist.comBuild Difficulty: 5/5
Build a working replacement in a weekend with AI tools
A To-Do List to Organize Your Work & Life
How to Replace TodoistOverview
Features
59 features across 19 categories
AI(4)
AI-powered assistance for converting emails into tasks
AI assistance for creating and managing task filters
AI assistance for organizing and optimizing tasks
AI-powered feature that transforms scattered tasks into clear action plans
Analytics(3)
Snapshot of account activity filtered by project or person; free includes 1 week, Pro includes unlimited
View completed tasks over time to see how small steps add up to big accomplishments
View productivity trends by week and month to track progress toward goals
Automation(1)
Advanced automation for sharing automation requirements
Collaboration(4)
Assign tasks to team members to clarify who's responsible for what and when
Discuss task details, attach files, and send voice notes directly inside tasks
Attach files to tasks; free tier allows 5MB, Pro allows 100MB
Share task lists with family, coworkers, or team members
Customization(1)
Customizable app themes; free includes 4, Pro includes 8
Data Management(1)
Automatic backup of tasks and data for Pro users
Gamification(1)
Gamification feature that awards points for completing tasks and using advanced features
Integration(4)
Turn just about anything into a task from various apps and services
Extensions for major browsers to add tasks from anywhere on the web
Integrate with calendar apps and export tasks to calendar
Turn emails into tasks by forwarding them to Todoist
Organization(5)
Categorize and group similar tasks across projects
Organize personal tasks and projects; free tier includes 5, Pro includes 300
Mark tasks with priority levels to see what's most important and what can wait
Create spaces to plan goals and track all areas of work and life
Break down big tasks into manageable sub-sections and subtasks
Platform(4)
Native applications for Windows and macOS
Native apps for iOS and Android with offline support
Access Todoist from smartwatches and wearable devices
Full-featured web interface accessible from any browser
Security(1)
Enterprise-grade security compliance certification for business needs
Sync(1)
Seamless synchronization across 10+ apps and platforms including desktop, mobile, wearables, and browser extensions
Task Capture(2)
Capture and organize tasks instantly using easy-flowing, natural language
Feature to capture thoughts and organize them into actionable tasks
Task Management(6)
Flexible reminder options with custom timing and notifications
Set recurring tasks with unrivaled date recognition to build habits and track complex deadlines
Set tasks to repeat on custom schedules and intervals
Add detailed information and links inside tasks to provide context
Set estimated duration for tasks to help with time management
Add reminders by typing into quick add without needing clunky date pickers
Task Processing(1)
Advanced date recognition to understand recurring due dates and complex deadline patterns
Team Management(10)
Manage billing for all team members from one admin account
Create custom filter views for team-specific tasks
Team members can preview and join public team projects with a single click
Make team projects accessible to all members or private for sensitive work
Granular team activity logs to track who did what and when
Support for up to 1,000 team members and guests in Business plan
Organize team projects into folders for better structure
Business plan supports up to 500 team projects for collaborative work
Admins can manage roles and permission levels for team members
A shared workspace for teams to organize work together separate from personal tasks
Templates(2)
Pre-built templates for various use cases and workflows
Use pre-built templates that can be shared with teams
UI/UX(1)
Rearrange tasks and deadlines via drag-and-drop in calendar view
View(7)
Kanban-style board view for organizing tasks by status or category
Visualize tasks in calendar view to plan week or month ahead with drag-and-drop
Create any view you like with advanced filtering (e.g., all p1 tasks due today)
Free tier includes 3, Pro includes 150 custom filter views
View tasks in a traditional list format
Focus on just what's due today with clear daily task list
Get a bird's-eye view of your schedule across the coming days
Pricing
Beginner
- ✓5 personal projects
- ✓Smart quick add
- ✓Task reminders
- ✓Flexible list & board layouts
- ✓3 filter views
- ✓1 week activity history
- ✓Email, calendar, and integrations
Pro
Popular- ✓300 personal projects
- ✓Calendar layout
- ✓Task duration
- ✓Custom task reminders
- ✓150 filter views
- ✓Unlimited activity history
- ✓Task Assist
- ✓Unlimited recurring due dates
- ✓Advanced filtering
- ✓100 MB file uploads
- ✓8 themes
- ✓Advanced integrations
Business
- ✓Everything in Pro for every member
- ✓Shared team workspace
- ✓Up to 500 team projects
- ✓Calendar layout for team projects
- ✓Granular team activity logs
- ✓Shared templates
- ✓1000 team members & guests
- ✓Team roles & permissions
- ✓Centralized team billing
- ✓Public and private team projects
- ✓Project sharing via link
- ✓Custom team filters
- ✓Team project folders
- ✓Filter Assist
- ✓Email Assist
- ✓Unlimited Todoist Assist sessions
Cost Calculator
Pricing data not available for Todoist. Check their website for current pricing.
Build vs Buy
Should you build a Todoist alternative or buy the subscription? Estimate based on 59 features.
Buy Todoist
Better ValueBuild Your Own
Buying Todoist saves ~$55,440 over 3 years vs building.
Estimates based on 59 features and a BuildScore of 5/5. Actual costs vary.
Integrations
4 known integrations