FreeAgent

freeagent.com
Accounting Software
Few Days

Accounting software for every small business

How to Replace FreeAgent

Overview

FreeAgent is a comprehensive accounting and bookkeeping software designed for small businesses, freelancers, contractors, and accountants. It streamlines financial admin, provides tax compliance tools including Making Tax Digital support, and offers real-time insights into business performance through invoicing, expense tracking, payroll, and cashflow management.

Features

24 features across 17 categories

Analytics(2)

Dashboard

See the big picture for your business including cashflow, profit and loss, invoice and tax timelines

RadarAI

Get unique insights into your business performance with tailored trend-spotting and tips

Also in: Hugging Face, Notion, Smartsheet

Automation(2)

Smart CaptureAIPremium

Process receipts and bills faster with automatic data extraction, transaction matching and categorisation

Smart CategorisationAI

Save time with smart categorisation which automatically explains new transactions based on previous descriptions

Also in: monday.com, Notion, Airtable

Banking(1)

Banking

Track your finances with ease and accuracy by setting up a bank feed to automatically import your business transactions

Collaboration(1)

Accountant Collaboration

Send your accountant or bookkeeper an invite to start working seamlessly together in real time

Also in: Notion, Airtable, Obsidian

E-Commerce Integration(1)

Connect with AmazonPremium

Connect your Amazon UK Marketplace account to FreeAgent to save time and streamline your admin if you're selling online

Also in: AmberPOS

Expense Management(1)

Expenses

Track costs quickly and easily. Snap receipts and record out-of-pocket expenses on the go

Financial Planning(1)

Cashflow ForecastAI

Track your incomings and outgoings and see what's ahead with the Cashflow forecast. See 90-day projection and plan ahead with smart suggestions

Invoicing(2)

Estimates

Create and send professional estimates from templates and convert them to invoices in a click

Invoicing

Get paid faster with smart invoicing tools. Create automated invoices and reminders and set up easy online payments

Also in: PayPal Business, Square, Acuity Scheduling

Mobile(1)

Mobile App

Nail admin on the go. Record expenses, track time, manage invoices and more

Payments(1)

One-Click Payments

Make it easier for your customers to pay you with payment solutions from Tyl by NatWest, Stripe, GoCardless and PayPal

Payroll(1)

Payroll

Run monthly payroll and file auto-calculated PAYE and National Insurance directly to HMRC

Project Management(1)

Projects

Check project income, expenses and profitability, and manage complex projects with ease

Reporting(1)

Financial Reports

Key accounting reports are built automatically and available to view at any time

Support(1)

UK-Based Support

Speak to award-winning UK-based support accountants online or over the phone if you ever need help

Task Management(1)

Admin To-Do List

Groups together quick, outstanding tasks in FreeAgent to help you and your team power through your admin

Tax Compliance(5)

End-of-Year Filing

Generate Final Accounts and Corporation Tax returns data and file from FreeAgent

Making Tax Digital for Income Tax

MTD-compatible solution for staying compliant with new Making Tax Digital for Income Tax rules. Submit quarterly updates and file final declarations

Self Assessment

Get a real-time view of how much you owe for your tax return and file it directly to HMRC. Auto-populates most of your tax return

Tax Timeline

Get a real-time view of your tax calculation including what you owe and when it's due

VAT

Generate MTD-compatible VAT returns automatically and file them directly to HMRC in minutes

Time Tracking(1)

Time Tracking

Track the time you spend on projects, add this to invoices and generate timesheet reports

Pricing

Limited Company - Monthly

£16.50/month (50% off for first 6 months, regular £33/month)
  • Dashboard
  • Mobile app
  • Radar
  • Invoicing
  • Estimates
  • Expenses
  • Smart Capture (10 files/month)
  • Projects
  • Time tracking
  • Payroll
  • UK-based support
  • VAT
  • Self Assessment
  • End-of-year filing
  • Tax Timeline
  • Banking
  • Smart categorisation
  • Cashflow
  • One-click payments

Limited Company - Annual

Popular
£165/year (50% off for first year, regular £330/year)
  • Dashboard
  • Mobile app
  • Radar
  • Invoicing
  • Estimates
  • Expenses
  • Smart Capture (10 files/month)
  • Projects
  • Time tracking
  • Payroll
  • UK-based support
  • VAT
  • Self Assessment
  • End-of-year filing
  • Tax Timeline
  • Banking
  • Smart categorisation
  • Cashflow
  • One-click payments

Limited Company - Free (with qualifying bank)

Free
  • Dashboard
  • Mobile app
  • Radar
  • Invoicing
  • Estimates
  • Expenses
  • Smart Capture (10 files/month)
  • Projects
  • Time tracking
  • Payroll
  • UK-based support
  • VAT
  • Self Assessment
  • End-of-year filing
  • Tax Timeline
  • Banking
  • Smart categorisation
  • Cashflow
  • One-click payments

Partnership or LLP - Monthly

£13.50/month (50% off for first 6 months, regular £27/month)
  • Dashboard
  • Mobile app
  • Radar
  • Invoicing
  • Estimates
  • Expenses
  • Smart Capture (10 files/month)
  • Projects
  • Time tracking
  • Payroll
  • UK-based support
  • VAT
  • Tax Timeline
  • Banking
  • Smart categorisation
  • Cashflow
  • One-click payments

Partnership or LLP - Annual

£135/year (50% off for first year, regular £270/year)
  • Dashboard
  • Mobile app
  • Radar
  • Invoicing
  • Estimates
  • Expenses
  • Smart Capture (10 files/month)
  • Projects
  • Time tracking
  • Payroll
  • UK-based support
  • VAT
  • Tax Timeline
  • Banking
  • Smart categorisation
  • Cashflow
  • One-click payments

Partnership or LLP - Free (with qualifying bank)

Free
  • Dashboard
  • Mobile app
  • Radar
  • Invoicing
  • Estimates
  • Expenses
  • Smart Capture (10 files/month)
  • Projects
  • Time tracking
  • Payroll
  • UK-based support
  • VAT
  • Tax Timeline
  • Banking
  • Smart categorisation
  • Cashflow
  • One-click payments

Sole Trader - Monthly

£9.50/month (50% off for first 6 months, regular £19/month)
  • Dashboard
  • Mobile app
  • Radar
  • Invoicing
  • Estimates
  • Expenses
  • Smart Capture (10 files/month)
  • Projects
  • Time tracking
  • UK-based support
  • Self Assessment
  • Tax Timeline
  • Banking
  • Smart categorisation
  • Cashflow
  • One-click payments

Sole Trader - Annual

Popular
£95/year (50% off for first year, regular £190/year)
  • Dashboard
  • Mobile app
  • Radar
  • Invoicing
  • Estimates
  • Expenses
  • Smart Capture (10 files/month)
  • Projects
  • Time tracking
  • UK-based support
  • Self Assessment
  • Tax Timeline
  • Banking
  • Smart categorisation
  • Cashflow
  • One-click payments

Sole Trader - Free (with qualifying bank)

Free
  • Dashboard
  • Mobile app
  • Radar
  • Invoicing
  • Estimates
  • Expenses
  • Smart Capture (10 files/month)
  • Projects
  • Time tracking
  • UK-based support
  • Self Assessment
  • Tax Timeline
  • Banking
  • Smart categorisation
  • Cashflow
  • One-click payments

Landlord - Monthly

£5/month (50% off for first 6 months, regular £10/month)
  • Dashboard
  • Mobile app
  • Invoicing
  • Expenses
  • Smart Capture (10 files/month)
  • UK-based support
  • Self Assessment
  • Tax Timeline
  • Banking
  • Smart categorisation
  • Cashflow

Landlord - Annual

£50/year (50% off for first year, regular £100/year)
  • Dashboard
  • Mobile app
  • Invoicing
  • Expenses
  • Smart Capture (10 files/month)
  • UK-based support
  • Self Assessment
  • Tax Timeline
  • Banking
  • Smart categorisation
  • Cashflow

Landlord - Free (with qualifying bank)

Free
  • Dashboard
  • Mobile app
  • Invoicing
  • Expenses
  • Smart Capture (10 files/month)
  • UK-based support
  • Self Assessment
  • Tax Timeline
  • Banking
  • Smart categorisation
  • Cashflow

Cost Calculator

Keep Paying FreeAgent

Monthly$4.17/mo
Yearly$50/yr
5-Year Total$250

Build It Yourself

Est. Build Time~3 hrs
Hosting$20/mo
DifficultyEasy

Total Cost Comparison

1 Year
SaaS
$50
DIY
$240
3 Years
SaaS
$150
DIY
$720
5 Years
SaaS
$250
DIY
$1.2k

DIY hosting estimate based on Vercel + Supabase free/pro tiers (~$20/mo). Build time estimated from 24 features at easy complexity.

Build vs Buy

Should you build a FreeAgent alternative or buy the subscription? Estimate based on 24 features.

Buy FreeAgent

Better Value
Monthly cost$41.7/mo
3-year total$1,501.2
Time to deployDays

Build Your Own

Development cost$24,000
Maintenance$360/mo
3-year total$36,960
Dev time~2 months

Buying FreeAgent saves ~$35,458.8 over 3 years vs building.

Estimates based on 24 features and a BuildScore of 4/5. Actual costs vary.

Integrations

10 known integrations

Amazon UK MarketplaceGoCardlessHMRCMettleNatWestPayPalRoyal Bank of ScotlandStripeTyl by NatWestUlster Bank