Flowlu

flowlu.com
Project Management
Few Days

All-in-One Work Management Software for Teams

How to Replace Flowlu

Overview

Flowlu is a comprehensive work management platform that combines CRM, project management, task tracking, invoicing, and financial management in a single integrated system. Designed for teams running client work, it helps connect deals, delivery, and client details from first call to final invoice while eliminating the need for multiple disconnected tools.

Features

84 features across 19 categories

Agile(3)

Agile & Issue Tracker

Quickly adapt to changes within projects, easily prioritize issues, bring maximum value to clients by delivering desired products without delay

Backlog & SprintsPremium

Manage project backlog and organize work into agile sprints

Multiple Agile ProjectsPremium

Manage up to 50 agile projects

Also in: monday.com, Jira, Jira

Automation(5)

Business ProcessesPremium

Define and automate business processes with visual workflow builder

Full Automation SuitePremium

Complete automation suite with up to 10 business processes

Sales AutomationPremium

Automate sales processes including lead capture, pipeline management and follow-ups

Workflow Automation

Eliminate routine work and focus on actual work through powerful automation rules available in almost every module to handle repetitive tasks

Workflow Automation RulesPremium

Create workflow and pipeline automation rules to streamline processes

Also in: monday.com, Notion, Airtable

Billing(6)

Invoice TemplatesPremium

Use customizable invoice templates for professional billing

Late Payment RemindersPremium

Automate late payment reminder notifications to clients

Online Invoicing

Invoice clients and get paid online, create and send invoices within seconds, automate billing and impress customers with professional invoices

Online Payment ProcessingPremium

Accept online payments for invoices through integrated payment processing

Product Catalog

Create and manage product catalog for invoicing

Recurring InvoicesPremium

Automate recurring billing with recurring invoice generation and payment tracking

Also in: Insightly, Airtable, Obsidian

CRM(10)

Advanced TrackingPremium

Advanced customer interaction and activity tracking features

Duplicate MergePremium

Identify and merge duplicate contact records to maintain clean CRM data

Email SyncPremium

Store and track email communication within CRM for comprehensive customer interaction history

Email TemplatesPremium

Use pre-built email templates for CRM communications to streamline customer outreach

Email TrackingPremium

Track email opens and interactions within the CRM system

Extended Email HistoryPremium

Access extended email history and communication records

Lead Capture Forms

Create web forms to capture leads directly into the CRM

Multiple Email InboxesPremium

Create up to 5 email inboxes per employee for better organization

Multiple Sales PipelinesPremium

Create and manage multiple sales pipelines for different products or teams

Online CRM

Effortlessly manage and capture new sales opportunities, track customer interactions, plan future activities and store email communication in one place

Also in: monday.com, Setmore, HubSpot

Collaboration(11)

Client PortalPremium

Create a dedicated space to share information with clients, freelancers, or contractors for seamless customer collaboration

Collaboration Tools

Stay in touch with team at any time through real-time chat, task and project comments, and notifications on relevant updates

Company Feed

Team activity feed to stay informed on company-wide updates

External CollaboratorsPremium

Invite external users and collaborators to work on projects

Full Collaboration SuitePremium

Complete suite of collaboration features for large teams

Group ChatPremium

Create group chat channels for team communication

Personal Calendar

Manage personal calendar and schedule

Private Chat

Send private messages and communicate one-on-one with team members

Shared CalendarsPremium

Create and share team calendars for scheduling and planning

Task Comments & Mentions

Add comments to tasks and mention team members for collaboration

Task Followers & CollaboratorsPremium

Add followers and collaborators to tasks for team coordination

Also in: Notion, Airtable, Obsidian

Customization(10)

Advanced Record CustomizationPremium

Advanced customization options for record layouts, fields and business logic

Basic Record CustomizationPremium

Customize record layouts and fields for core modules

BrandingPremium

Customize branding elements like colors and logos in invoices and client portal

Custom Domain & EmailPremium

Use custom domain and email addresses in the platform

Custom FieldsPremium

Create custom fields to capture business-specific data across modules

Custom ListsPremium

Create custom lists and views to organize data according to business needs

Custom Task StatusesPremium

Define custom status values for tasks to match business workflow

Formula FieldsPremium

Create calculated fields using formulas for advanced data manipulation

Full White-LabelingPremium

Complete white-label solution with custom branding throughout the platform

Templates

Use ready-made templates for projects, tasks and workflows to jumpstart work

Also in: monday.com, Obsidian, Smartsheet

Document Management(1)

Document Builder

Generate any custom documents needed effortlessly and customize them to fit specific business requirements with pre-filled information

Finance(8)

Budget PlanningPremium

Plan and track project and departmental budgets

Enterprise Finance ToolsPremium

Advanced financial management tools for large organizations

Financial Management

Easily manage and track finances, maintain all financial records in one place, visualize data using graphs and have deep insights on spending

Financial TrackingPremium

Basic financial tracking functionality for projects and organization

Inventory TrackingPremium

Track product inventory levels and manage stock for billing purposes

Multi-Currency SupportPremium

Support multiple currencies for invoicing and financial tracking across global teams

Payment & Expense Tracking

Track payments and expenses for financial management

Project Cash Flow ForecastPremium

Forecast project cash flow and monitor financial health of projects

Also in: Keap, Namely, Justworks

HR(5)

Enterprise HR SuitePremium

Complete HR management tools for large teams

HR Module - Basic Team OrganizationPremium

Organize teams into groups for basic HR management

HR Module - Org ChartPremium

Visualize organizational structure with interactive org charts

HR Module - SchedulesPremium

Create and manage employee work schedules

HR Module - Time Off ManagementPremium

Manage employee time off requests and track vacation/leave

Knowledge Management(3)

Basic Wiki

Create simple internal wiki for knowledge sharing

External Knowledge BasePremium

Create external-facing knowledge bases accessible to clients and users

Knowledge Base

Create both internal knowledge bases to keep team informed and external knowledge bases to help clients and users with guides and manuals

Mobile(1)

Mobile App

Mobile application available for iOS and Android to manage work from anywhere

Organization(1)

Multiple OrganizationsPremium

Manage multiple organizations from a single account

Planning(1)

Mind Maps

Brainstorm and keep ideas with fully customizable mind maps, define them into projects, discover new insights and grow business without limits

Project Management(5)

Gantt ChartsPremium

Visualize project timeline and dependencies with interactive Gantt chart views

Kanban Boards

Visualize tasks and projects using customizable Kanban board views

Portfolio ManagementPremium

Manage multiple projects and view them as a portfolio for strategic planning

Project Management

Plan, create and manage multiple projects, track progress, prioritize tasks, forecast project revenue, plan costs and monitor overall project profitability

Task DependenciesPremium

Create and manage dependencies between tasks to ensure proper project sequencing

Reporting(4)

Advanced DashboardsPremium

Create custom dashboards with advanced analytics and visualizations

CRM ReportsPremium

Generate reports on sales pipelines, customer interactions and CRM performance metrics

Enterprise Project & Portfolio AnalyticsPremium

Advanced analytics for project and portfolio management

Finance ReportsPremium

Generate P&L, cash flow and other financial reports

Security(2)

Enterprise Security OptionsPremium

Advanced security features for enterprise deployments

Role-Based AccessPremium

Control user permissions and access levels based on defined roles

Task Management(3)

Recurring TasksPremium

Set up tasks that repeat on a schedule

SubtasksPremium

Create subtasks to break down complex tasks into smaller units

Task Management

Stay on top of all tasks, convert ideas into tasks, assign them to teammates, measure and analyze time spent on each task and improve productivity

Time Tracking(3)

Full Time Tracking SuitePremium

Comprehensive time tracking across all projects and teams

Task TimerPremium

Track time spent on tasks with built-in timer functionality

Time TrackingPremium

Convert ideas into tasks and track time spent on each task, measure billable hours, compare planned vs logged time with custom billing rates

Workflow(2)

Multiple Task WorkflowsPremium

Create multiple custom workflows for task management

Project WorkflowsPremium

Create custom workflows for project management with multiple configurable stages

Pricing

Free

Free
  • 100 contacts with 1 pipeline
  • Lead capture forms
  • Tasks & Projects with 1 workflow, Kanban & list views, milestones
  • Invoices & estimates
  • Product catalog
  • Branding
  • Payment & expense tracking
  • Private chat
  • Personal calendar
  • Comments & mentions
  • Basic wiki
  • Mind maps
  • Company feed
  • Mobile app

Essential

$9/user/month (annual) or $12/user/month (monthly)
  • Everything in Free
  • Multiple sales pipelines
  • Email sync
  • Email templates
  • CRM reports
  • Gantt chart
  • Backlog & sprints
  • Subtasks
  • Task dependencies
  • Project workflows
  • Online payments
  • Invoice templates
  • Late reminders
  • Finance reports (P&L, cash flow)
  • Task followers and collaborators
  • Group chat
  • Shared calendars
  • Growing team knowledge base
  • Task timer
  • Custom fields & lists
  • Task statuses
  • Templates
  • Basic record customization
  • Basic team organization (groups)
  • Core integrations
  • Live chat support

Advanced

Popular
$17/user/month (annual) or $22/user/month (monthly)
  • Everything in Essential
  • Sales automations
  • Email tracking
  • Client portal
  • Duplicate merge
  • Advanced CRM reports
  • Multiple task workflows
  • Recurring tasks
  • Portfolio management
  • Project cash flow forecast
  • Recurring invoices
  • Multi-organization & multi-currency support
  • Inventory tracking
  • Role-based access
  • External wiki for clients
  • External knowledge base
  • Billable hours
  • Planned vs. logged time
  • Custom billing rates
  • Formula fields
  • Branding
  • Advanced record customization
  • Org chart
  • Time off management
  • Schedules
  • Full integration hub with higher API capacity
  • Workflow & pipeline automations
  • 3 business processes
  • Priority support

Ultimate

Custom per user/month (annual)
  • Everything in Advanced
  • 5 inboxes per employee
  • Extended email history
  • Advanced tracking
  • 20 task & project workflows
  • 50 agile projects
  • Enterprise project & portfolio analytics
  • Budget planning
  • Advanced dashboards
  • Enterprise finance tools
  • Multiple organizations
  • Enterprise knowledge base
  • 100 external collaborators
  • Full collaboration suite
  • Full time tracking suite across projects & teams
  • Full white-labeling
  • Custom domain & email
  • Enterprise security options
  • Enterprise HR suite for large teams
  • Enterprise integrations with maximum API capacity
  • Full automation suite with 10 business processes
  • Dedicated success manager + onboarding

Cost Calculator

Keep Paying Flowlu

Monthly$12/mo
Yearly$144/yr
5-Year Total$720

Build It Yourself

Est. Build Time~9 hrs
Hosting$20/mo
DifficultyEasy

Total Cost Comparison

1 Year
SaaS
$144
DIY
$240
3 Years
SaaS
$432
DIY
$720
5 Years
SaaS
$720
DIY
$1.2k

DIY hosting estimate based on Vercel + Supabase free/pro tiers (~$20/mo). Build time estimated from 84 features at easy complexity.

Build vs Buy

Should you build a Flowlu alternative or buy the subscription? Estimate based on 84 features.

Buy Flowlu

Better Value
Monthly cost$120/mo
3-year total$4,320
Time to deployDays

Build Your Own

Development cost$72,000
Maintenance$1,080/mo
3-year total$110,880
Dev time~6 months

Buying Flowlu saves ~$106,560 over 3 years vs building.

Estimates based on 84 features and a BuildScore of 4/5. Actual costs vary.

Integrations

1 known integrations

Native and Third-Party Integrations