Zapium
fieldcircle.comBuild Difficulty: 4/5
A few focused days to build a solid replacement
Cut Downtime, Minimize Maintenance Cost and Drive Reliability
How to Replace ZapiumOverview
Features
91 features across 30 categories
AI(1)
Use AI to automatically generate maintenance checklists and procedures based on asset types and industry standards
Analytics(6)
Deep insights into asset performance, health, and maintenance patterns
Monitor and track equipment downtime with detailed analytics and insights
Track and analyze failure codes for root cause analysis and insights
Analyze meter readings and trends to predict maintenance needs
Track PM Score to measure effectiveness of preventive maintenance procedures
Analyze failure codes and root causes to improve maintenance strategies
Asset Management(7)
Organize assets and locations in hierarchical structures for better organization
Track asset health with sensors, get alerts for issues or failures, view asset history, location and usage
Track warranty periods, contract terms, and renewal dates for assets
Real-time monitoring of asset status and operational health
Get instant access to assets insights and historical records with QR code scanning
Track asset depreciation using straight-line depreciation method
Track unlimited number of assets in the system without additional costs
Audit(1)
Track and audit all activities, changes, and historical records within the system
Automation(7)
Set conditions that automatically trigger maintenance tasks and work orders
Automatically create work orders from failed inspection items
Automatically trigger preventive maintenance based on meter readings and thresholds
Automatically create work orders when meter readings exceed predefined thresholds
Automatically escalate preventive maintenance tasks based on predefined rules and conditions
Automatically convert maintenance requests into work orders with predefined rules
Automate maintenance workflows and business processes with configurable automation rules
Collaboration(1)
Work seamlessly with real-time communication with other technicians and maintenance teams
Contract Management(1)
Manage service contracts, warranties, and SLAs with alerts for renewals and expirations
Cost Management(1)
Track labor hours, costs, and expenses associated with maintenance tasks and work orders
Customer Management(1)
Manage unlimited customer accounts and contacts
Customer Portal(1)
Customer self-service portal for submitting requests and viewing maintenance history
Customization(5)
Add custom fields to assets and locations to capture organization-specific data
Create custom forms and procedures with advanced logic for condition-based maintenance
Create custom categories and classifications for work orders
Add custom fields to work orders to capture organization-specific information
Define custom workflow statuses for work orders based on organizational processes
Document Management(1)
Digitally sign documents, proposals, and work orders within the platform
Integration(3)
Build custom integrations with third-party systems and applications
REST API for integrations and custom application development
Seamless integration with QuickBooks Online for accounting and financial management
Inventory Management(8)
Manage inventory across multiple locations and warehouses globally
Set reorder points and low-stock alerts, organize inventory by site or type, link parts to assets and maintenance
Automatic alerts when inventory falls below reorder points
Manage inventory and parts across multiple warehouses or storage locations
Track inventory across multiple storage locations and inventory types
Track spare parts inventory, manage stock levels, set reorder points, and track parts usage
Track parts and spare inventory across multiple locations
Request and requisition parts from inventory with approval workflows
IoT(1)
Log meter readings manually or via sensors, set triggers and auto-create/assign work orders, automate maintenance from thresholds
Maintenance Planning(4)
Schedule maintenance based on asset meter readings and usage thresholds
Plan recurring maintenance schedules, track inspections and failure items, log audit-ready tasks
Create recurring maintenance tasks and work orders with customizable schedules
Condition-based forms with advanced logic for intelligent maintenance procedures
Mobile App(2)
Perform work on the go, check historical work records, generate and share reports from mobile app
Work on-the-go from anywhere, even when offline with synchronization when connection resumes
Pricing Management(1)
Create and manage pricing for maintenance services and parts by territory and customer
Procurement(5)
Configure approval workflows for purchase orders based on amount, department, and other criteria
Send purchase order requests and RFQs to vendors directly from the platform
Compare vendor quotes side-by-side in a single interface for better procurement decisions
Manage unlimited number of vendors and service providers
Manage vendors and compliance, request RFQs, compare quotes, create POs, link POs to parts and jobs
Reporting(6)
Access to over 200 pre-configured reports on various maintenance metrics and KPIs
Access to 6 months of historical analytics and reporting data
Automatically generate and distribute reports based on schedules and triggers
Generate Mean Time To Repair (MTTR) and Mean Time Between Failures (MTBF) reports
Export reports and data in PDF and Excel formats for analysis and sharing
Monitor downtime, SLAs, and KPIs, view cost breakdowns by asset or site, export reports for audits and reviews
Request Management(4)
Receive and process maintenance requests submitted via email
Provide customers and external users with a portal to submit maintenance requests
Generate QR codes to simplify request submission and asset tracking
Manage internal and external work requests with approval workflows
Scheduling(5)
Advanced scheduling algorithms considering multiple parameters for optimal assignments
Advanced algorithms for optimal scheduling and technician dispatch based on multiple factors
Schedule jobs by time, location and priority, match tasks to best technicians, send real-time updates and assignments
Intuitive calendar interface for scheduling and rescheduling maintenance tasks with drag-and-drop functionality
Schedule maintenance tasks based on technician competencies and skill sets
Security(2)
Define custom user roles with granular permissions for security and access control
Enterprise SSO for secure authentication and user management
Site Management(3)
Location-based management and tracking of assets and maintenance activities
Manage multiple sites and locations, map assets by location, view WO/PM activity by site, track site level performance
Manage unlimited number of locations and sites
Support(3)
Round-the-clock support via email and live chat for technical assistance
Assign a dedicated account manager to support your organization's needs
Comprehensive knowledge base and support documentation
Team Management(1)
Organize technicians into teams and crews for better scheduling and accountability
Time Tracking(1)
Track technician time, hours worked, and manage timesheets within the platform
Training(1)
Training and educational webinars for users
User Management(2)
Add unlimited users who can only submit maintenance requests
Add unlimited users with view-only access to the system
Work Order Management(6)
Group related work orders into projects for better organization and tracking
Create and manage work orders for external contractors and third-party service providers
Create work orders and preventive maintenance across multiple assets simultaneously
Create unlimited work orders with the ability to attach images and documents
Create work orders from alerts or reports, assign tasks by role/location/availability, add history, checklists and parts needed
Attach images and photos to work orders for documentation and reference
Pricing
Essential
- ✓Unlimited Work Orders with Attached Images
- ✓Unlimited Preventive Maintenance
- ✓Asset Management
- ✓Unlimited Request Users
- ✓Calendar-based Drag and Drop Scheduling
- ✓QuickBooks Online Integration
- ✓Location and Site Management
- ✓6 Months Access to Analytics and Reporting
Professional
- ✓Everything in Essential, Plus
- ✓Custom Forms and Checklist Builder
- ✓Custom Work Order Categories, Fields and Statuses
- ✓Parts and Inventory Management
- ✓Common Email Setup for Requests
- ✓Labor and Cost Tracking
- ✓Contract Management
- ✓E-sign Documents
- ✓QR Codes
Business
- ✓Everything in Professional, Plus
- ✓Clubbed Work Orders (Projects)
- ✓Workflow Automation
- ✓Auto Report Generation and Sharing
- ✓Condition-Based Maintenance Triggers
- ✓Failure Codes
- ✓Procedure Scores (PM Score)
- ✓Single Window Quote Comparison
- ✓Asset Insights
- ✓Downtime Tracking
Enterprise
- ✓Everything in Business, Plus
- ✓Multi-asset Work Orders and PM
- ✓PM Escalation Workflows
- ✓Smart Checklists (Condition-based Forms with Advanced Logic)
- ✓Workflow Automation (unlimited)
- ✓External Work Orders
- ✓Advanced Scheduling and Dispatch
- ✓Competency-based Scheduling
- ✓Multi-site Management
- ✓Open REST API
- ✓PO Approval Workflows
- ✓AI-Powered Checklist and Procedure Generation
- ✓IoT and Sensor Integration
- ✓Custom Integrations
Cost Calculator
Keep Paying Zapium
Build It Yourself
Total Cost Comparison
DIY hosting estimate based on Vercel + Supabase free/pro tiers (~$20/mo). Build time estimated from 91 features at easy complexity.
Build vs Buy
Should you build a Zapium alternative or buy the subscription? Estimate based on 91 features.
Buy Zapium
Better ValueBuild Your Own
Buying Zapium saves ~$105,120 over 3 years vs building.
Estimates based on 91 features and a BuildScore of 4/5. Actual costs vary.
Integrations
4 known integrations