Egnyte
egnyte.comBuild Difficulty: 5/5
Build a working replacement in a weekend with AI tools
Where Content Collaboration Meets Secure AI
How to Replace EgnyteOverview
Features
58 features across 18 categories
AI(7)
Pre-built and custom AI agents to manage repetitive tasks and address specific business problems
Conversational AI assistant for questions, summarization, and generative AI for individual and multiple documents
Sophisticated search function understanding natural language questions and delivering results with AI-generated summaries for text, audio, and video
Trigger workflows automatically by AI actions and execute AI prompts as workflow steps to reduce manual effort
Automatically identify common document types using natural language processing such as invoices, contracts and resumes
AI Copilot for questions, summarization, and generative AI for individual documents
Ability to train AI using a sample document set to automatically recognize and tag similar documents
Authentication(1)
Integrate with any major Single Sign-On (SSO) providers or Active Directory Domain Controller
Automation(2)
Multi-step ad-hoc and template-based workflows with automatic and manual steps, AI steps, and webhooks for external system integration
Ad hoc workflows to assign documents to users to review and approve content in a repeatable and auditable way
Backup & Recovery(2)
Extended retention snapshot capability with 90-day recovery window for files and folders
Create periodic snapshots of all data, identify point of first attack, and automatically restore files and folders
Collaboration(4)
Work with files in the cloud without downloads, duplicates, or version conflicts, accessible from favorite desktop apps
Share content with users who are not part of your organization
Share and co-edit complex files while keeping internal and external teams aligned without VPN headaches
Automatic version history, user access tracking, and locking that instantly propagates to all caches
Compliance(3)
A secure and controlled environment that enables you to protect CUI and fast-track your CMMC 2.0 assessment
Facilitate compliance with government regulations and data privacy policies including HIPAA, FINRA, SOC2, ISO/IEC 27001
Data integrity, quality and compliance with FDA 21 CFR Part 11
Desktop(1)
Work on cloud content using desktop applications on Windows and macOS
Document Management(4)
Simplify and secure document requests, collection, and sharing for client onboarding and account opening
Virtual Document Rooms (VDR) for management and sharing of very sensitive files with partners requiring additional security controls
Electronically sign PDF, Word, Google Docs, and other documents with legally binding signatures
Ability to edit and annotate PDF documents
Document Processing(1)
Automatically perform optical character recognition to enable full-text search and classification
Governance(5)
Policy-based retention, deletion, and archival of content
Document controls for formally managed records such as SOPs and work instructions handled according to specific regulations and standards
Make permissions flexible and effortlessly meet compliance requirements such as GDPR, HIPAA, or CMMC with continuous protection and anomaly detection
Identify and mitigate security risks associated with data stored in 3rd-party cloud and on-premises sources, including email
Automate discovery, classification and continuous monitoring of sensitive data across cloud and on-premises sources with out-of-the-box patterns
Industry-Specific(3)
Set up, manage, track and report on the progress of trial documentation for life sciences
Automate project setup, collaboration, compliance, and close-out while integrating with Procore and Autodesk for AEC
Easily access, share and collaborate on large BIM data sets for AEC
Infrastructure(1)
Allocate storage from other sources such as Azure, AWS, and GCP to meet data residency requirements while maintaining governed data
Integration(8)
Integrate with business applications such as Procore, Salesforce, Autodesk Construction Cloud, Practifi, and more
Automatically detect sensitive content according to safeguard policies, apply persistent labels, and pass them to popular DLP systems
Simultaneous collaborative editing of documents by multiple users using Google Workspace applications (browser-based)
Ensure lab generated data is transferred to the cloud with full audit trails
Simultaneous collaborative editing of documents by multiple users using desktop or browser-based Microsoft 365 applications
Synchronize files between Egnyte and public clouds like Azure and Amazon S3
Work in the cloud with desktop and browser based applications including Autodesk, Adobe, Esri, Bentley, and more
Protect content against security and compliance risks in repositories such as Google Drive, Microsoft OneDrive, Box, Dropbox, SharePoint
Media Playback(1)
Advanced video playback capabilities including more video formats, ability to play videos up to 2GB, and playback in file preview mode
Mobile(1)
Native mobile apps on smartphones and tablets to access files in Egnyte across iOS and Android operating systems
Performance(1)
Accelerate access to content files using a virtual caching appliance
Security(12)
Detect unusual patterns and behaviors that may indicate security threats or policy violations
Automatically remediate any detected security and governance issues to reduce burden on IT Administrators
Built-in audit trails and ongoing monitoring to ensure data security
Flexible permission inheritance with ability to change permissions by users to share content in place
Secure AI that delivers context-rich insights from files while respecting user access permissions
Set up rules to automatically watermark sensitive documents upon delivery
Limit file sharing to specific email addresses and revoke permissions when necessary
Egnyte managed encryption keys available for all plans; customer can retain and manage own encryption keys on Ultimate plan
Detect and prevent insider threats to protect mission-critical content
Monitor and alert to ransomware based on known indicators and artifacts
Monitor and alert to ransomware based on suspicious patterns and actions using machine learning
Detect anomalous user login activity that may indicate a compromised account
Web(1)
Access and work on cloud content using a browser experience
Pricing
Business
- ✓Single document AI Q&A
- ✓Secure collaboration
- ✓Discretionary permissions
- ✓Google Workspace integration
- ✓M365 co-editing (online and desktop)
- ✓Mobile Apps (iOS and Android)
- ✓Desktop App (Windows and MacOS)
- ✓Web App
- ✓External User Accounts
- ✓Versioning and global file locking
- ✓Email-Validated Sharing
- ✓Standard Workflows
- ✓User Authentication (AD and SSO/SAML)
- ✓Encryption Key Management
- ✓Compliant Storage (HIPAA, FINRA, SOC2, ISO/IEC 27001)
- ✓Edge Caching
- ✓Data Residency Options
- ✓Rich authoring applications integrations
- ✓Business workflow applications integrations
- ✓SaaS cloud storage integration
- ✓100GB storage
- ✓1 account domain
- ✓100 users
- ✓Standard support
Enterprise Lite
- ✓Everything in Business
- ✓Ransomware detection (artifact-based)
- ✓Suspicious login detection
- ✓Content lifecycle management
- ✓Advanced workflows
- ✓Secure collaboration
- ✓Advanced Video Playback
- ✓150GB storage
- ✓1 Primary / 5 Secondary account domains
- ✓Unlimited users
- ✓Standard support
- ✓Advanced AI
Elite
Popular- ✓Everything in Enterprise Lite
- ✓AI Copilot
- ✓AI Search
- ✓AI Workflow
- ✓PDF markup
- ✓E-signature
- ✓Dynamic watermarking
- ✓Auto-remediation
- ✓Document Type Classification
- ✓Trainable Classifiers
- ✓OCR (Optical Character Recognition)
- ✓150GB storage
- ✓1 Primary / 5 Secondary account domains
- ✓Unlimited users
- ✓Standard support
- ✓Advanced AI
Ultimate
- ✓Everything in Elite
- ✓Document type classification
- ✓Sensitive data classification
- ✓Snapshot & recovery (90-days)
- ✓Ransomware detection (behavioral-based)
- ✓DLP/Preventive control integration
- ✓Customer managed encryption keys
- ✓150GB storage
- ✓1 Primary / 5 Secondary account domains
- ✓Unlimited users
- ✓Standard support
- ✓Advanced AI
Cost Calculator
Keep Paying Egnyte
Build It Yourself
Total Cost Comparison
DIY hosting estimate based on Vercel + Supabase free/pro tiers (~$20/mo). Build time estimated from 58 features at very easy complexity.
Build vs Buy
Should you build a Egnyte alternative or buy the subscription? Estimate based on 58 features.
Buy Egnyte
Better ValueBuild Your Own
Buying Egnyte saves ~$47,520 over 3 years vs building.
Estimates based on 58 features and a BuildScore of 5/5. Actual costs vary.
Integrations
18 known integrations