Church Windows

churchwindows.com
Productivity
Weekend Project

Church Management Software

How to Replace Church Windows

Overview

Church Windows is a comprehensive church management software with 30+ years of experience helping churches simplify organizational tasks. It offers integrated modules for membership management, event scheduling, donation tracking, accounting, and payroll, available as both web-based and desktop solutions.

Features

40 features across 12 categories

Accounting & Finance(4)

Accounting Module

Utilizes fund accounting to track funds separately and provides ease and flexibility in reporting and exporting. Fully-integrated with Donations and Payroll with direct import capabilities.

Accounts Receivable Add-onPremium

Optional add-on allowing creation of invoices and statements, perfect for church schools and daycares.

Budget Management

Handles church budget tracking and reporting through the Accounting module.

Fund Accounting

Tracks funds separately for non-profit and church accounting needs with flexible reporting and exporting capabilities.

Calendar & Scheduling(2)

Event Management & Resource Tracking

Manages church calendar and resources needed for events with customizable tracking of locations and equipment.

Scheduler Module

Creates and shares the calendar of events on the church website or by email; integrates with Membership to assign people duties at events. Customize to track locations and equipment.

Communication(1)

Member Communication

Ability to email members and groups directly through the Membership module.

Also in: Jobber, Jira, Insightly

Consulting(3)

Data Reviews & ConsultationsPremium

Skilled Consultant analyzes your data and provides direction on data and practices to help operate more efficiently.

Payroll Helper ServicesPremium

Hire an expert Consultant to setup and help manage your Payroll Program.

Project Helper ServicesPremium

Service to help with large tasks such as initial data setup or data cleanup. 20% off for Elite Subscribers.

Deployment(2)

Network License

Link multiple computers on the church's wired network.

Web & Desktop Versions

Choose between remote web-based access or locally-installed desktop version.

Also in: Kubernetes Dashboard, Hugging Face, Bitwarden

Donations & Giving(3)

Donations Module

Tracks member pledging and giving while creating detailed reports that summarize giving. Integrates with Accounting for easy transfer of monies. Offers option of emailing givers' Donation Statements and importing electronic giving.

Electronic Donation Statements

Option to email givers' Donation Statements electronically for a green alternative to traditional mail.

Electronic Giving Import

Easily import electronic giving data into the Donations module.

Integration(1)

Module Integration

All modules integrate seamlessly - Membership with Scheduler and Donations, Donations with Accounting, Payroll with Accounting.

Also in: monday.com, Notion, Airtable

Maintenance(1)

Software Updates

Includes product improvements and bug fixes throughout the year.

Also in: Obsidian Sync, PropertyWare, WordPress.com

Member Management(3)

Attendance Tracking

Tracks attendance trends for members within the Membership module.

Membership Module

Maintains family records and member involvement in the church; integrates with Scheduler and Donations. Includes ability to email members and groups.

Volunteer Management

Organizes volunteer opportunities and tracks member involvement in volunteer roles.

Payroll & HR(2)

Electronic Tax Filing

Electronic filing available through partner Aatrix for tax forms and reporting.

Payroll Module

Generates payroll checks, reports and tax forms based on employee compensation, deductions and allowances. Federal and State tax tables plus tax reporting agency forms are regularly updated.

Reporting(3)

Data Export Capabilities

Easy and flexible reporting and exporting of data from Accounting module.

Detailed Giving Reports

Creates comprehensive reports that summarize congregation's giving and pledging.

Transaction History

Maintains comprehensive history of all transactions for review and auditing.

Support & Training(15)

Classroom Style TrainingPremium

Join trainers at the Church Windows facility for group training sessions.

Concierge Support by AppointmentPremium

Afterhours appointment times available if scheduled three business days in advance.

Customized Live Web TrainingPremium

Customized and individualized training with a skilled Support Trainer at $85.00 per hour.

Digital Training Workbook SubscriptionPremium

Stay up-to-date with newest Training Workbooks for all Modules.

Help Files

Newly rewritten and redesigned context-sensitive guides with instructions, tutorials, and project examples within the software and on website.

Live Web TrainingPremium

1-hour sessions of live web training spread out monthly during the year (11 sessions, no sessions in January). Trainer can see your data and answer questions.

On-Site TrainingPremium

A Trainer comes to your location for an individualized training experience for your entire staff.

Onboarding with Setup ConsultantPremium

Support throughout the setup process with a dedicated Onboarding Specialist to ensure proper startup.

Regional TrainingPremium

Join a Trainer and other Church Windows Users for in-person Training Events.

Remote Access Support

Technician can connect to your computer and work with you if additional assistance is needed.

Resource Center

Extensive knowledgebase of documents and videos freely available at Church Windows website.

Select Online Training Courses

Access to interactive classes on the Church Windows website.

Training Webinars

20-minute live events available on requested topics several times a month.

Unlimited Email Support

Email support at convenience with answers during regular business hours 9am-6pm EST Monday-Thursday, 9am-5pm EST Friday.

Unlimited Phone Support

Call toll-free for phone support 9am-6pm EST Monday-Thursday, 9am-5pm EST Friday.

Pricing

1 Module - Standard - Annual

$205/year
  • Resource Center
  • Help Files
  • Training Webinars
  • Software Updates
  • Unlimited Phone Support
  • Unlimited Email Support
  • Remote Access
  • Accounts Receivable
  • Network License
  • Select Online Training Courses

1 Module - Deluxe - Annual

$313/year
  • All Standard Tier features
  • Onboarding with Setup Consultant
  • Digital Training Workbook Subscription

1 Module - Elite - Annual

$637/year
  • All Standard & Deluxe Tier features
  • Concierge Support by Appointment
  • 1 Hour of Live Web Training (11 sessions annually)
  • Data Reviews & Consultations

2 Modules - Standard - Annual

$421/year
  • Resource Center
  • Help Files
  • Training Webinars
  • Software Updates
  • Unlimited Phone Support
  • Unlimited Email Support
  • Remote Access
  • Accounts Receivable
  • Network License
  • Select Online Training Courses

2 Modules - Deluxe - Annual

$529/year
  • All Standard Tier features
  • Onboarding with Setup Consultant
  • Digital Training Workbook Subscription

2 Modules - Elite - Annual

$853/year
  • All Standard & Deluxe Tier features
  • Concierge Support by Appointment
  • 1 Hour of Live Web Training (11 sessions annually)
  • Data Reviews & Consultations

3 Modules - Standard - Annual

$529/year
  • Resource Center
  • Help Files
  • Training Webinars
  • Software Updates
  • Unlimited Phone Support
  • Unlimited Email Support
  • Remote Access
  • Accounts Receivable
  • Network License
  • Select Online Training Courses

3 Modules - Deluxe - Annual

$637/year
  • All Standard Tier features
  • Onboarding with Setup Consultant
  • Digital Training Workbook Subscription

3 Modules - Elite - Annual

$961/year
  • All Standard & Deluxe Tier features
  • Concierge Support by Appointment
  • 1 Hour of Live Web Training (11 sessions annually)
  • Data Reviews & Consultations

4 Modules - Standard - Annual

$637/year
  • Resource Center
  • Help Files
  • Training Webinars
  • Software Updates
  • Unlimited Phone Support
  • Unlimited Email Support
  • Remote Access
  • Accounts Receivable
  • Network License
  • Select Online Training Courses

4 Modules - Deluxe - Annual

$745/year
  • All Standard Tier features
  • Onboarding with Setup Consultant
  • Digital Training Workbook Subscription

4 Modules - Elite - Annual

$1069/year
  • All Standard & Deluxe Tier features
  • Concierge Support by Appointment
  • 1 Hour of Live Web Training (11 sessions annually)
  • Data Reviews & Consultations

1 Module - Standard - Monthly - Desktop

$19/mo
  • Resource Center
  • Help Files
  • Training Webinars
  • Software Updates
  • Unlimited Phone Support
  • Unlimited Email Support
  • Remote Access

1 Module - Standard - Monthly - Web

$69/mo
  • Resource Center
  • Help Files
  • Training Webinars
  • Software Updates
  • Unlimited Phone Support
  • Unlimited Email Support
  • Remote Access

1 Module - Deluxe - Monthly - Desktop

$29/mo
  • All Standard Tier features
  • Onboarding with Setup Consultant
  • Digital Training Workbook Subscription

1 Module - Deluxe - Monthly - Web

$79/mo
  • All Standard Tier features
  • Onboarding with Setup Consultant
  • Digital Training Workbook Subscription

1 Module - Elite - Monthly - Desktop

$59/mo
  • All Standard & Deluxe Tier features
  • Concierge Support by Appointment
  • 1 Hour of Live Web Training
  • Data Reviews & Consultations

1 Module - Elite - Monthly - Web

$109/mo
  • All Standard & Deluxe Tier features
  • Concierge Support by Appointment
  • 1 Hour of Live Web Training
  • Data Reviews & Consultations

2 Modules - Standard - Monthly - Desktop

$39/mo
  • Resource Center
  • Help Files
  • Training Webinars
  • Software Updates
  • Unlimited Phone Support
  • Unlimited Email Support
  • Remote Access

2 Modules - Standard - Monthly - Web

$89/mo
  • Resource Center
  • Help Files
  • Training Webinars
  • Software Updates
  • Unlimited Phone Support
  • Unlimited Email Support
  • Remote Access

2 Modules - Deluxe - Monthly - Desktop

$49/mo
  • All Standard Tier features
  • Onboarding with Setup Consultant
  • Digital Training Workbook Subscription

2 Modules - Deluxe - Monthly - Web

$99/mo
  • All Standard Tier features
  • Onboarding with Setup Consultant
  • Digital Training Workbook Subscription

2 Modules - Elite - Monthly - Desktop

$79/mo
  • All Standard & Deluxe Tier features
  • Concierge Support by Appointment
  • 1 Hour of Live Web Training
  • Data Reviews & Consultations

2 Modules - Elite - Monthly - Web

$129/mo
  • All Standard & Deluxe Tier features
  • Concierge Support by Appointment
  • 1 Hour of Live Web Training
  • Data Reviews & Consultations

3 Modules - Standard - Monthly - Desktop

$49/mo
  • Resource Center
  • Help Files
  • Training Webinars
  • Software Updates
  • Unlimited Phone Support
  • Unlimited Email Support
  • Remote Access

3 Modules - Standard - Monthly - Web

$99/mo
  • Resource Center
  • Help Files
  • Training Webinars
  • Software Updates
  • Unlimited Phone Support
  • Unlimited Email Support
  • Remote Access

3 Modules - Deluxe - Monthly - Desktop

$59/mo
  • All Standard Tier features
  • Onboarding with Setup Consultant
  • Digital Training Workbook Subscription

3 Modules - Deluxe - Monthly - Web

$109/mo
  • All Standard Tier features
  • Onboarding with Setup Consultant
  • Digital Training Workbook Subscription

3 Modules - Elite - Monthly - Desktop

$89/mo
  • All Standard & Deluxe Tier features
  • Concierge Support by Appointment
  • 1 Hour of Live Web Training
  • Data Reviews & Consultations

3 Modules - Elite - Monthly - Web

$139/mo
  • All Standard & Deluxe Tier features
  • Concierge Support by Appointment
  • 1 Hour of Live Web Training
  • Data Reviews & Consultations

4 Modules - Standard - Monthly - Desktop

$59/mo
  • Resource Center
  • Help Files
  • Training Webinars
  • Software Updates
  • Unlimited Phone Support
  • Unlimited Email Support
  • Remote Access

4 Modules - Standard - Monthly - Web

$109/mo
  • Resource Center
  • Help Files
  • Training Webinars
  • Software Updates
  • Unlimited Phone Support
  • Unlimited Email Support
  • Remote Access

4 Modules - Deluxe - Monthly - Desktop

$69/mo
  • All Standard Tier features
  • Onboarding with Setup Consultant
  • Digital Training Workbook Subscription

4 Modules - Deluxe - Monthly - Web

$119/mo
  • All Standard Tier features
  • Onboarding with Setup Consultant
  • Digital Training Workbook Subscription

4 Modules - Elite - Monthly - Desktop

$99/mo
  • All Standard & Deluxe Tier features
  • Concierge Support by Appointment
  • 1 Hour of Live Web Training
  • Data Reviews & Consultations

4 Modules - Elite - Monthly - Web

$149/mo
  • All Standard & Deluxe Tier features
  • Concierge Support by Appointment
  • 1 Hour of Live Web Training
  • Data Reviews & Consultations

Additional Seat - Monthly

$50/mo
  • Additional user seat for Church Windows Web

Live Web Training - Per Hour

$85/hour
  • Customized and Individualized training with a skilled Support Trainer

Cost Calculator

Keep Paying Church Windows

Monthly$19/mo
Yearly$228/yr
5-Year Total$1.1k

Build It Yourself

Est. Build Time~3 hrs
Hosting$20/mo
DifficultyVery Easy

Total Cost Comparison

1 Year
SaaS
$228
DIY
$240
3 Years
SaaS
$684
DIY
$720
5 Years
SaaS
$1.1k
DIY
$1.2k

DIY hosting estimate based on Vercel + Supabase free/pro tiers (~$20/mo). Build time estimated from 40 features at very easy complexity.

Build vs Buy

Should you build a Church Windows alternative or buy the subscription? Estimate based on 40 features.

Buy Church Windows

Better Value
Monthly cost$190/mo
3-year total$6,840
Time to deployDays

Build Your Own

Development cost$24,000
Maintenance$360/mo
3-year total$36,960
Dev time~2 months

Buying Church Windows saves ~$30,120 over 3 years vs building.

Estimates based on 40 features and a BuildScore of 5/5. Actual costs vary.

Integrations

1 known integrations

Aatrix