Building Engines / Prism

AI-powered insights and recommendations for building operations

Create accounting rules that apply to integrated accounting functions

Modular platform architecture allowing customers to start with needed modules and add on as they grow

Enter components for complex equipment to track all parts and systems

Copy equipment records within a building to streamline setup

Option to automatically approve resource reservations without management review

Automatically generate work orders based on resource reservation requests

Automatically create work orders or PM tasks upon failed inspection points

Initiate work orders directly while performing inspections

Create protocols to notify of overdue tasks or out-of-range meter readings

Create billable resources and generate invoices based on resource requests

Add additional charges to vendor work and generate tenant invoices upon completion

Generate and publish invoices for tenant billable work orders

Automated COI management to track vendor and tenant insurance compliance with automated notifications

Track and audit vendors for missing Certificates of Insurance with auto-notifications

Fully branded, customizable property website to market services and promote available space

Online-accessible property handbook with document management, read receipts, and content verification

Create company materials lists with pricing, markups, and taxes, plus labor rates per employee

Create custom fields for issue submissions to capture property-specific information

Standardize operational data across portfolio for visibility and performance tracking

Automatic system to prevent duplicate issue submissions

Upload related documents to equipment records and maintenance tasks

Vendors can upload documentation such as invoices to assigned tasks

Rate tenant satisfaction for each request if configured

Track anticipated capital planning expenditures and report on this information

API-first infrastructure designed to integrate with accounting, visitor access, BMS and other systems

Place buildings and equipment on hold to prevent preventive maintenance tasks from firing

Pre-populated GSA library with industry standard maintenance tasks and schedules for quick setup

Capture meter readings and hours spent on maintenance tasks

View and manage preventive maintenance schedule by building, equipment, or assignee

Schedule and dispatch equipment maintenance with GSA industry standard tasks, meter readings, and tracking

Attach photos from smartphone to inspection records during fieldwork

Complete inspections from any mobile device with offline capability

Mobile app for tenants to submit requests and reserve building resources

Mobile app for staff to pick up, process, and complete work orders with time, materials, and notes

Management capability to submit issues across multiple buildings

Support for managing one building or entire portfolio with centralized visibility

Call attention to important issues or out-of-range readings with alerts

Auto-notify contacts of issue status or detail changes with customizable formats

Auto-notify engineers via email of daily fired maintenance tasks

Ability to submit issues on behalf of tenants or companies from administrative interface

Manage work orders from submission through completion, including assignment, tracking, and updates

Classify work orders with flags to simplify searching and organization

Search and view complete issue histories with detailed communications and data

Rich visual summary reporting to spot problems and trends

Download branded inspection reports to share with management

Executive-level dashboards and reports with actionable insights and recommendations

Generate graphical, printable resource schedules for single or multiple resources

Generate reports by vendor, facility, or combining all staff and vendor activities

Configure private resources, reservation rules, cancellation rules, and required buffer times

Enable tenants to independently book conference rooms, elevators, loading docks with calendar interface

Assign and manage vendor access privileges with granular permissions

Individual and group visitor pre-authorization through tenant portal

One-stop service center combining tenant portal, property website, and handbook for tenants and prospects

Tenants can select issue types, add details, attach documents, and receive automatic confirmations

Pre-populated status update messages for faster tenant communication

Secure client-branded portal for tenants to submit service requests and track issues

Option to grant vendors complete access including full control over task statuses and charges

Enter contract information including scanned documentation and track contract expirations

Create vendor employee records to allow limited access to the vendor portal

Assign work to vendors and enable them to access, update status, report hours and materials expenses

Assign work orders or preventive maintenance tasks to vendor companies or employees

Intelligent approval workflow with quick approve functionality for resource reservations