How to Build Your Own Building Engines / Prism

Require conditional or photo responses for individual inspection questions

Populate inspections dynamically based on occupancy, equipment or room type

Simple drag-and-drop builder to create ad-hoc or scheduled inspections

Assess personnel on inspection compliance and performance

Various question styles including checkboxes, dropdowns, radio buttons, and text responses

Option to automatically approve resource reservations without management review

Automatically generate work orders based on resource reservation requests

Automatically create work orders or PM tasks upon failed inspection points

Initiate work orders directly while performing inspections

Create protocols to notify of overdue tasks or out-of-range meter readings

Place buildings and equipment on hold to prevent preventive maintenance tasks from firing

Pre-populated GSA library with industry standard maintenance tasks and schedules for quick setup

Capture meter readings and hours spent on maintenance tasks

View and manage preventive maintenance schedule by building, equipment, or assignee

Schedule and dispatch equipment maintenance with GSA industry standard tasks, meter readings, and tracking

Rich visual summary reporting to spot problems and trends

Download branded inspection reports to share with management

Executive-level dashboards and reports with actionable insights and recommendations

Generate graphical, printable resource schedules for single or multiple resources

Generate reports by vendor, facility, or combining all staff and vendor activities

Option to grant vendors complete access including full control over task statuses and charges

Enter contract information including scanned documentation and track contract expirations

Create vendor employee records to allow limited access to the vendor portal

Assign work to vendors and enable them to access, update status, report hours and materials expenses

Assign work orders or preventive maintenance tasks to vendor companies or employees

Attach photos from smartphone to inspection records during fieldwork

Complete inspections from any mobile device with offline capability

Mobile app for tenants to submit requests and reserve building resources

Mobile app for staff to pick up, process, and complete work orders with time, materials, and notes

One-stop service center combining tenant portal, property website, and handbook for tenants and prospects

Tenants can select issue types, add details, attach documents, and receive automatic confirmations

Pre-populated status update messages for faster tenant communication

Secure client-branded portal for tenants to submit service requests and track issues

Create billable resources and generate invoices based on resource requests

Add additional charges to vendor work and generate tenant invoices upon completion

Generate and publish invoices for tenant billable work orders