Webexpenses

webexpenses.com
Expense Management
Weekend Project

Automate expenses. Enforce policies. Control costs.

How to Replace Webexpenses

Overview

Webexpenses is an all-in-one expense management software that helps finance teams automate expense reporting and approval, gain real-time visibility into employee spend, and maintain full control and compliance across their business. The platform streamlines the entire expense process from receipt capture and claim submission to approval workflows and reimbursement, while enforcing company policies and reducing costs.

Features

21 features across 10 categories

Automation(2)

Automated Approvals

Simplified and flexible approval workflows to accelerate approvals

Invoice Processing

Remove manual data entry and streamline the process with invoice automation

Also in: monday.com, Notion, Airtable

Compliance(3)

Audit Trail

Maintains an auditable trail of all expense activities for compliance and fraud reduction

Policy Enforcement

Embed and enforce company expense policies at every step with automatic flagging of policy breaches

Spend Monitoring

Monitor employee spend with oversight and visibility

Also in: Insider CDP, Airtable, 1Password

Finance(3)

Mileage Management

Intelligent tools for reducing mileage overspend

Purchase Order Management

Remotely manage purchase orders and invoices

VAT Reclaim Management

Simplified VAT reclaims and intelligent tools for reclaiming VAT to drive measurable savings

Also in: Keap, Namely, Justworks

Integration(2)

ERP IntegrationPremium

Integration with ERP systems for seamless data flow

Seamless Integrations

Direct integrations for streamlined expense management and minimized errors

Also in: monday.com, Notion, Airtable

Mobile(2)

Mobile App

Available via iOS and Android mobile apps with seamless and trusted experience

Receipt Capture

Snap a receipt and upload via the mobile app to build a claim in seconds

Also in: monday.com, Smartsheet, Calendly

Payment(4)

Corporate Card Management

Manage corporate card expenses and spending with integrated tools

Expense Cards

Easy-to-use, free expense cards to take control of spending at the point of transaction

Fast Reimbursement

Reimburse employees faster directly to employee bank accounts

Payment Management

Manage business payments, reconciliations, reimbursements, and expenses

Also in: Square Payroll, IdoSell, Calendly

Platform(1)

Desktop Access

Full access to expense management features via desktop application

Also in: KnowBe4, Jira, Asana

Reporting(2)

Drag-and-Drop Reporting

Simple drag-and-drop reporting interface for managing expenses

Real-time Tracking & Reporting

Gain real-time visibility into employee spend and spending data

Also in: monday.com, Smartsheet, 1Password

Support(1)

Dedicated Onboarding ManagerPremium

Dedicated support manager for onboarding and implementation

Training(1)

Academy Training

Learn all about Webexpenses product features within your own time frame, available to all administrators

Pricing

Small Business

From £40/month
  • Up to 15 employees
  • 35 user licences
  • Unlimited claim submissions per user
  • Full feature set

Medium Sized Business

From £5-£8 per active user
  • Up to 1500 employees
  • ERP Integration
  • Dedicated Onboarding Manager
  • User licences for all employees
  • Pay only for active usage

Large Organisations

Custom
  • Over 1500 employees
  • User licences for all employees
  • Unlimited claim submission per user
  • Customisable quote based on needs and configuration

Cost Calculator

Keep Paying Webexpenses

Monthly$40/mo
Yearly$480/yr
5-Year Total$2.4k

Build It Yourself

Est. Build Time~2 hrs
Hosting$20/mo
DifficultyVery Easy

Total Cost Comparison

1 YearSave $240
SaaS
$480
DIY
$240
3 YearsSave $720
SaaS
$1.4k
DIY
$720
5 YearsSave $1.2k
SaaS
$2.4k
DIY
$1.2k

DIY hosting estimate based on Vercel + Supabase free/pro tiers (~$20/mo). Build time estimated from 21 features at very easy complexity.

Build vs Buy

Should you build a Webexpenses alternative or buy the subscription? Estimate based on 21 features.

Buy Webexpenses

Better Value
Monthly cost$400/mo
3-year total$14,400
Time to deployDays

Build Your Own

Development cost$12,000
Maintenance$180/mo
3-year total$18,480
Dev time~1 months

Buying Webexpenses saves ~$4,080 over 3 years vs building.

Estimates based on 21 features and a BuildScore of 5/5. Actual costs vary.

Integrations

1 known integrations