Cognito Forms
cognitoforms.comBuild Difficulty: 5/5
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Free Online Form Builder With Workflow Automation
How to Replace Cognito FormsOverview
Features
47 features across 9 categories
Access Control(2)
Set granular folder-level permissions for access control
Define internal and external user roles to identify people involved in processes
Compliance(2)
Ensure forms meet ADA accessibility standards
Meet HIPAA compliance requirements for healthcare data
Customization(2)
Customize the appearance and style of forms to match brand identity
Customize form styling and appearance
Data Collection(9)
Gather, format and validate any kind of data with customizable field types
Allow users to upload files directly through forms
Drag-and-drop form builder to create customized online forms
Field type that enables data lookups from datasets
Create forms spanning multiple pages for better user experience
Specialized field type for collecting person information
Field type for collecting rating scale responses
Create repeating sections and tables within forms for collecting multiple entries
Allow users to save form progress and resume later
Data Management(8)
Perform bulk operations on multiple form entries
Perform calculations on form data automatically
Manage datasets to use in lookups for greater process efficiencies
Automate creation of custom Word or PDF files when form data is submitted
Share form entries with others for collaboration
Export form data in various formats
Import data into forms and datasets
Create custom views and defaults for easier entry viewing
Integration(3)
API for programmatic access and integration with external systems
Connect form data to third-party software to expand functionality and automate workflows
Send form data via JSON webhooks to external applications
Payment Processing(5)
Store payment cards for future transactions
Accept secure online payments directly through forms using Square, Stripe or PayPal
Accept payments through PayPal integration
Accept payments through Square integration
Accept payments through Stripe integration
Security(6)
Track and log all form and account activities for compliance
Require authentication to access and submit forms
Encrypt data and maintain privacy compliance standards
Implement data protection and privacy controls
Implement SSO for enhanced security and user management
Add two-factor authentication for additional account security
Workflow Automation(10)
Automatically create form entries based on workflow triggers
Secure, self-service portal for clients and partners to submit forms, view submissions and track progress
Apply conditional logic to route requests and show/hide fields based on conditions
Create legally binding signatures directly integrated with forms for contracts and purchase orders
Email notifications that keep customers and teams in the loop as status changes
Set limits on the number of form submissions
Display necessary data for each status and allow specific roles to perform actions
Build flexible, efficient workflows that automate actions at the right time
Generate automatic customized links to prompt users to take action or review data
Automatic in-app task assignments to engage the right people at the right time with due dates
Pricing
Individual
- ✓1 user
- ✓Unlimited forms
- ✓100 entries/month
- ✓100 MB storage
- ✓No guest access
- ✓Accept payments
Pro
- ✓2 users
- ✓Add more users for $5/user/month
- ✓Unlimited forms
- ✓2,000 entries/month
- ✓1 GB storage
- ✓No guest access
- ✓Accept payments
Team
- ✓5 users
- ✓Add more users for $5/user/month
- ✓5 included guests
- ✓Up to 2,500 guests with additional fees
- ✓Unlimited forms
- ✓10,000 entries/month
- ✓10 GB storage
- ✓Accept payments
- ✓Securely collaborate with people outside your organization
Enterprise
- ✓20 users
- ✓Add more users for $5/user/month
- ✓20 included guests
- ✓Up to 2,500 guests with additional fees
- ✓Unlimited forms
- ✓Unlimited entries
- ✓100 GB storage
- ✓Accept payments
- ✓Securely collaborate with people outside your organization
Cost Calculator
Keep Paying Cognito Forms
Build It Yourself
Total Cost Comparison
DIY hosting estimate based on Vercel + Supabase free/pro tiers (~$20/mo). Build time estimated from 47 features at very easy complexity.
Build vs Buy
Should you build a Cognito Forms alternative or buy the subscription? Estimate based on 47 features.
Buy Cognito Forms
Better ValueBuild Your Own
Buying Cognito Forms saves ~$30,120 over 3 years vs building.
Estimates based on 47 features and a BuildScore of 5/5. Actual costs vary.
Integrations
6 known integrations