Zen Planner
zenplanner.comBuild Difficulty: 4/5
A few focused days to build a solid replacement
Fitness Business Management & Billing Software
How to Replace Zen PlannerOverview
Features
79 features across 25 categories
AI(3)
AI-powered assistant that never misses a call, replies instantly to messages, and books leads automatically
Quickly create engaging social posts and marketing emails using AI
AI-driven marketing automation and campaign generation for fitness businesses
Admin(2)
Secure data migration from legacy systems with guided setup
Build customized contracts and waivers for specific membership categories
Analytics(8)
Track member attendance history and milestone recognition
Create and save custom reports for business analytics
Financial reporting and dashboards for business performance tracking
Real-time marketing ROI analytics and performance insights
Comprehensive member information, analytics, and insights
Pre-built reports to quickly understand key business metrics
Easily export reports to spreadsheet programs or email to accountants
Use powerful reporting tools to quickly understand key metrics, make informed decisions, and optimize operations
Automation(2)
Automated reminders to keep staff coordinated and on time
Set automated alerts to receive important data notifications
CRM(1)
Customer relationship management for lead tracking and member engagement
Check-in(2)
Allow members to quickly check themselves in using Kiosk Mode
Fast member check-in using Kiosk Mode or Staff App
Communication(2)
Two-way text messaging with members for engagement and communication
Automated emails and communications for member management and retention
Community(2)
Build and engage your fitness community with branded apps and communication tools
Display instructor and class details to help members get to know coaches
Core Management(3)
Seamlessly manage members' experience from registration and billing to tailored communication and self-service
Members can check-in, reserve classes, resolve alerts, pay bills and purchase retail items
Create and manage membership and class packages
Financial(1)
Tools to protect business revenue and prevent missed payments
Fitness Tracking(5)
Visual display of workouts, attendees, historical performance, and leaderboards
Members can log workouts, track progress, and engage with community fitness features
Built-in calculator for determining percentages of max lifts
Program workouts directly into Zen Planner and share on website, blog or social
Integrate with SugarWOD and members can log workouts, track progress, and engage with the community
HR(4)
Flexible payroll options for staff payment and management
Automated payroll processing and time tracking for staff members
Manage staff scheduling, payroll, and time clock tracking
Staff members clock in and out within Zen Planner for automated payroll
Insurance(1)
Zen Planner Business Insurance tailored specifically for fitness businesses
Integration(1)
Seamless integration with SugarWOD for workout tracking and community engagement
Marketing(15)
Automated emails to check in with members who have been absent
Set up drip email and SMS campaigns to nurture prospects
Automate marketing campaigns, lead management, and sales processes to drive growth
Built-in blog functionality for content marketing
Access 100+ prebuilt campaigns tailored for fitness businesses
Complete digital marketing tools including email, SMS, and social media
Integrate with Facebook and Facebook Messenger for marketing
Harness the power of Google for marketing and SEO optimization
Marketing automations, tools and integrations with digital marketing experts
Automated congratulatory emails for member anniversaries and milestones
Pre-built campaigns for member retention and reactivation
Draft automated emails to prospective members and intro class attendees
Retargeting capabilities for superior marketing results
Pre-built SMS and email templates for member communication and marketing
AI-powered social media content creation and management
Martial Arts(1)
Track belt promotions, testing events, and student progress for martial arts schools
Member Portal(2)
Members can view their attendance history and progress towards goals
Members can view and reserve classes and events from their phone
Mobile(4)
Custom-branded mobile app for members with company colors and branding
Custom-branded mobile app for members to view schedules, book classes, check attendance, and track progress
Offer mobile apps for staff and members to interact, manage schedules, and engage anytime, anywhere
Mobile app for staff members to check in members, manage schedules, process payments, and handle administrative tasks
Payments(5)
Automated recurring billing with payment reminders and enforcement
Automated billing, payment processing, and integrated payment solutions to get paid on time every month
Capture credit card information by taking a photo, automatically populating credentials
Integrated payment processing hardware for seamless transactions
Integrated payment processing with lower transaction fees
Retail(3)
Track order history and inventory levels for retail items
Quickly sell, process and track retail purchases through Staff App
Simplify retail sales, inventory management, and quick payment processing for products
Sales(2)
Track and view lead funnel visibility and conversion analytics
Track and manage leads seamlessly from inquiry to enrollment
Scheduling(5)
Quickly schedule appointments and keep them up to date
Display class capacity information on calendar for instructor planning
Comprehensive class and staff scheduling tools
Enable hassle-free online booking, track class attendance in real-time, and easily manage schedules
Tools to coordinate instructor schedules and prevent double bookings
Staff Management(1)
Simplified staff check-ins and alert resolution
Support(1)
Free onboarding with a personal onboarding coach
Website(3)
Embed your online calendar into your website for real-time updates
Customizable website design with SEO optimization and integrated lead capture
Embed calendars, forms, and schedules into your existing website
Pricing
Zen Planner Studio
- ✓Membership Management
- ✓Scheduling
- ✓Workout Tracking
- ✓Mobile App
- ✓Reporting Tools
- ✓Member Info & Insights
- ✓Online Scheduling
- ✓Member Self-Service
- ✓Belt & Skill Tracking
- ✓SugarWOD Integration
- ✓Memberships & Billing
- ✓Staff Mobile App
- ✓Attendance Tracking
- ✓Payroll
- ✓Community Access
- ✓Reporting & Dashboards
- ✓Member Mobile App
- ✓Advanced Workout Tracking
- ✓Payment Processing
Website
- ✓Customizable Design
- ✓SEO Optimization
- ✓Integrated Lead Capture
Engage
- ✓Advanced Marketing Automation
- ✓AI-Powered Campaigns
- ✓Lead Management
- ✓Campaign Marketplace
- ✓Lead Management
- ✓Automated Communication
- ✓Smart Reporting
- ✓AI Content Generation
Branded App
- ✓Custom-branded mobile app for member engagement
EMV Devices
- ✓Integrated payment processing hardware for seamless transactions
Cost Calculator
Keep Paying Zen Planner
Build It Yourself
Total Cost Comparison
DIY hosting estimate based on Vercel + Supabase free/pro tiers (~$20/mo). Build time estimated from 79 features at easy complexity.
Build vs Buy
Should you build a Zen Planner alternative or buy the subscription? Estimate based on 79 features.
Buy Zen Planner
Better ValueBuild Your Own
Buying Zen Planner saves ~$78,360 over 3 years vs building.
Estimates based on 79 features and a BuildScore of 4/5. Actual costs vary.
Integrations
4 known integrations