Zen Planner

zenplanner.com
Productivity
Few Days

Fitness Business Management & Billing Software

How to Replace Zen Planner

Overview

Zen Planner is an all-in-one fitness business management platform that helps gym owners, studio operators, and fitness coaches automate scheduling, payments, member management, and marketing. Trusted by over 6,000 fitness businesses worldwide, it simplifies day-to-day operations and helps businesses focus on member engagement and growth.

Features

79 features across 25 categories

AI(3)

24/7 AI AssistantAIPremium

AI-powered assistant that never misses a call, replies instantly to messages, and books leads automatically

AI Content GenerationAIPremium

Quickly create engaging social posts and marketing emails using AI

AI-Powered Marketing CampaignsAIPremium

AI-driven marketing automation and campaign generation for fitness businesses

Also in: monday.com, Notion, Airtable

Admin(2)

Data Migration

Secure data migration from legacy systems with guided setup

Digital Contracts

Build customized contracts and waivers for specific membership categories

Also in: Insider CDP, Jira, Asana

Analytics(8)

Attendance Tracking

Track member attendance history and milestone recognition

Customized Reports

Create and save custom reports for business analytics

Financial Reporting

Financial reporting and dashboards for business performance tracking

Marketing ROI AnalyticsPremium

Real-time marketing ROI analytics and performance insights

Member Info & Insights

Comprehensive member information, analytics, and insights

Predefined Reports

Pre-built reports to quickly understand key business metrics

Report Export

Easily export reports to spreadsheet programs or email to accountants

Reporting & Insights

Use powerful reporting tools to quickly understand key metrics, make informed decisions, and optimize operations

Also in: Hugging Face, Notion, Smartsheet

Automation(2)

Auto-reminders

Automated reminders to keep staff coordinated and on time

Automated Notifications

Set automated alerts to receive important data notifications

Also in: monday.com, Notion, Airtable

CRM(1)

CRMPremium

Customer relationship management for lead tracking and member engagement

Also in: monday.com, Setmore, HubSpot

Check-in(2)

Kiosk Check-in

Allow members to quickly check themselves in using Kiosk Mode

Quick Check-ins

Fast member check-in using Kiosk Mode or Staff App

Also in: vFairs, Cvent, Whova

Communication(2)

2-way TextingPremium

Two-way text messaging with members for engagement and communication

Automated Member Communications

Automated emails and communications for member management and retention

Also in: Jobber, Jira, Insightly

Community(2)

Community Engagement

Build and engage your fitness community with branded apps and communication tools

Instructor Profiles

Display instructor and class details to help members get to know coaches

Also in: Squarespace, Hugging Face, Obsidian

Core Management(3)

Member Management

Seamlessly manage members' experience from registration and billing to tailored communication and self-service

Member Self-Service

Members can check-in, reserve classes, resolve alerts, pay bills and purchase retail items

Membership Package Builder

Create and manage membership and class packages

Financial(1)

Revenue Protection

Tools to protect business revenue and prevent missed payments

Fitness Tracking(5)

Athlete Engagement Display

Visual display of workouts, attendees, historical performance, and leaderboards

Fitness Tracking

Members can log workouts, track progress, and engage with community fitness features

Lift Percentage Calculator

Built-in calculator for determining percentages of max lifts

Workout Programming

Program workouts directly into Zen Planner and share on website, blog or social

Workout Tracking

Integrate with SugarWOD and members can log workouts, track progress, and engage with the community

HR(4)

Custom Payroll Options

Flexible payroll options for staff payment and management

Payroll

Automated payroll processing and time tracking for staff members

Staff Management

Manage staff scheduling, payroll, and time clock tracking

Time Clock

Staff members clock in and out within Zen Planner for automated payroll

Insurance(1)

Business InsurancePremium

Zen Planner Business Insurance tailored specifically for fitness businesses

Integration(1)

SugarWOD Integration

Seamless integration with SugarWOD for workout tracking and community engagement

Marketing(15)

Absentee Emails

Automated emails to check in with members who have been absent

Automated CommunicationPremium

Set up drip email and SMS campaigns to nurture prospects

Automated Marketing & Sales

Automate marketing campaigns, lead management, and sales processes to drive growth

BlogPremium

Built-in blog functionality for content marketing

Campaign MarketplacePremium

Access 100+ prebuilt campaigns tailored for fitness businesses

Digital MarketingPremium

Complete digital marketing tools including email, SMS, and social media

Facebook IntegrationPremium

Integrate with Facebook and Facebook Messenger for marketing

Google IntegrationPremium

Harness the power of Google for marketing and SEO optimization

Marketing AutomationPremium

Marketing automations, tools and integrations with digital marketing experts

Milestone Recognition

Automated congratulatory emails for member anniversaries and milestones

Pre-built Retention CampaignsPremium

Pre-built campaigns for member retention and reactivation

Prospect Emails

Draft automated emails to prospective members and intro class attendees

RetargetingPremium

Retargeting capabilities for superior marketing results

SMS and Email TemplatesPremium

Pre-built SMS and email templates for member communication and marketing

Social Media ManagementAIPremium

AI-powered social media content creation and management

Martial Arts(1)

Skill and Belt Tracking

Track belt promotions, testing events, and student progress for martial arts schools

Member Portal(2)

Attendance History

Members can view their attendance history and progress towards goals

Class Reservation

Members can view and reserve classes and events from their phone

Mobile(4)

Branded AppPremium

Custom-branded mobile app for members with company colors and branding

Member Mobile App

Custom-branded mobile app for members to view schedules, book classes, check attendance, and track progress

Mobile Engagement

Offer mobile apps for staff and members to interact, manage schedules, and engage anytime, anywhere

Staff App

Mobile app for staff members to check in members, manage schedules, process payments, and handle administrative tasks

Payments(5)

Automated Billing

Automated recurring billing with payment reminders and enforcement

Billing & Payments

Automated billing, payment processing, and integrated payment solutions to get paid on time every month

Credit Card Capture

Capture credit card information by taking a photo, automatically populating credentials

EMV DevicesPremium

Integrated payment processing hardware for seamless transactions

Payment Processing

Integrated payment processing with lower transaction fees

Retail(3)

Inventory Management

Track order history and inventory levels for retail items

Retail Sales

Quickly sell, process and track retail purchases through Staff App

Retail Tools

Simplify retail sales, inventory management, and quick payment processing for products

Sales(2)

Lead Funnel VisibilityPremium

Track and view lead funnel visibility and conversion analytics

Lead TrackingPremium

Track and manage leads seamlessly from inquiry to enrollment

Scheduling(5)

Appointment Scheduling

Quickly schedule appointments and keep them up to date

Class Capacity Information

Display class capacity information on calendar for instructor planning

Schedule Management

Comprehensive class and staff scheduling tools

Scheduling and Booking

Enable hassle-free online booking, track class attendance in real-time, and easily manage schedules

Staff Scheduling Tools

Tools to coordinate instructor schedules and prevent double bookings

Staff Management(1)

Staff Check-ins

Simplified staff check-ins and alert resolution

Support(1)

Free Onboarding

Free onboarding with a personal onboarding coach

Website(3)

Embedded Calendars

Embed your online calendar into your website for real-time updates

Website BuilderPremium

Customizable website design with SEO optimization and integrated lead capture

Website Embeds

Embed calendars, forms, and schedules into your existing website

Pricing

Zen Planner Studio

$99/month
  • Membership Management
  • Scheduling
  • Workout Tracking
  • Mobile App
  • Reporting Tools
  • Member Info & Insights
  • Online Scheduling
  • Member Self-Service
  • Belt & Skill Tracking
  • SugarWOD Integration
  • Memberships & Billing
  • Staff Mobile App
  • Attendance Tracking
  • Payroll
  • Community Access
  • Reporting & Dashboards
  • Member Mobile App
  • Advanced Workout Tracking
  • Payment Processing

Website

$99/month
  • Customizable Design
  • SEO Optimization
  • Integrated Lead Capture

Engage

$249/month
  • Advanced Marketing Automation
  • AI-Powered Campaigns
  • Lead Management
  • Campaign Marketplace
  • Lead Management
  • Automated Communication
  • Smart Reporting
  • AI Content Generation

Branded App

$39/month
  • Custom-branded mobile app for member engagement

EMV Devices

$39/month
  • Integrated payment processing hardware for seamless transactions

Cost Calculator

Keep Paying Zen Planner

Monthly$39/mo
Yearly$468/yr
5-Year Total$2.3k

Build It Yourself

Est. Build Time~9 hrs
Hosting$20/mo
DifficultyEasy

Total Cost Comparison

1 YearSave $228
SaaS
$468
DIY
$240
3 YearsSave $684
SaaS
$1.4k
DIY
$720
5 YearsSave $1.1k
SaaS
$2.3k
DIY
$1.2k

DIY hosting estimate based on Vercel + Supabase free/pro tiers (~$20/mo). Build time estimated from 79 features at easy complexity.

Build vs Buy

Should you build a Zen Planner alternative or buy the subscription? Estimate based on 79 features.

Buy Zen Planner

Better Value
Monthly cost$390/mo
3-year total$14,040
Time to deployDays

Build Your Own

Development cost$60,000
Maintenance$900/mo
3-year total$92,400
Dev time~5 months

Buying Zen Planner saves ~$78,360 over 3 years vs building.

Estimates based on 79 features and a BuildScore of 4/5. Actual costs vary.

Integrations

4 known integrations

Daxko PaymentsFacebook MessengerGoogleSugarWOD