Whimsical
whimsical.comBuild Difficulty: 5/5
Build a working replacement in a weekend with AI tools
Where great ideas take shape
How to Replace WhimsicalOverview
Features
46 features across 24 categories
AI(1)
AI-powered actions to assist with content creation and enhancement
Access Control(4)
Designate specific users as administrators
Grant users full editing capabilities
Define and manage user roles and permissions
Allow unlimited viewers with view-only access
Administration(3)
Auto-join users by domain and manage workspace access
Flexible licensing options for enterprise organizations
Transfer files when offboarding users
Collaboration(5)
Invite external users with specified permission levels
Work together in real-time to keep your momentum going
See team members' cursors and changes in real-time
Built-in timer for time-boxed brainstorming sessions
Brainstorm, organize, and collaborate with your team, no matter where or when
Communication(2)
Have focused conversations where the work happens, without the noise of chat apps
Centralized inbox for notifications and updates
Content(1)
Upload images or embed videos from Loom, YouTube, and more to provide context
Core Workspace(1)
Purpose-built whiteboard for thinking and planning where teams can document, communicate, and make decisions
Customization(1)
Customize the appearance of your workspace with custom color themes
Decision Making(1)
Allow team members to vote on ideas and decisions
Documentation(1)
Clutter-free docs to align your team and move work forward
Export(1)
Export your boards and diagrams in various formats and resolutions
Ideation(1)
Expand and organize ideas before refining a solution
Integration(3)
Embed live Whimsical boards in other documents
Integrate with Slack for notifications and sharing
Embed external content and media in your boards
Management(1)
View previous versions of your boards and restore them to an earlier state
Organization(3)
Create connections between files and documents
Organize files in nested folder structures
Create and manage multiple teams within your workspace
Performance(1)
Optimized for speed and efficiency to keep you in a state of flow
Platform(1)
Native desktop application for offline access and enhanced performance
Product Design(1)
Explore new product ideas and iterate quickly to ship the right solution with drag-and-drop components
Security(6)
Lock down content to prevent unauthorized modifications
On-demand custom security reviews for enterprise
Add password protection to shared files
Create private teams with restricted access
Enterprise-grade SAML SSO for secure authentication
System for Cross-domain Identity Management for user provisioning
Sharing(1)
Share files publicly with customizable permissions
Storage(1)
Cloud storage for uploading and managing files
Support(2)
Dedicated account manager for enterprise customers
Priority customer support for faster response times
Templates(2)
Create and use custom templates for your team's workflows
Jump start your thought process with a library of helpful templates
Visualization(2)
Quickly capture ideas and create shared understanding with eye-catching diagrams everyone can use
Explore and validate interaction flows
Pricing
Free
- ✓Unlimited workspace members
- ✓3 team boards
- ✓Unlimited docs
- ✓3 teams
- ✓10 guests
- ✓Upload files up to 5MB each
- ✓7-day version history
- ✓100 AI actions per editor total
- ✓All file types (Boards and Docs)
- ✓Desktop app
- ✓Real-time collaboration
- ✓Editors
- ✓Unlimited viewers
- ✓Custom color themes
- ✓Custom templates
- ✓Backlinks
- ✓Notification inbox
- ✓Live Whimsical embeds
- ✓Third-party embeds
- ✓Slack integration
- ✓Role management
- ✓Domain management
Pro
- ✓Everything in Free
- ✓Unlimited team boards
- ✓Private teams
- ✓6 teams
- ✓50 guests
- ✓Upload files up to 1GB each
- ✓90-day version history
- ✓500 AI actions per editor per month
- ✓Voting
- ✓Timer
- ✓Password protected files
- ✓Public share link access with view, comment, and edit
- ✓Admin role ability to choose who has admin access
Business
- ✓Everything in Pro
- ✓Unlimited teams
- ✓100 guests
- ✓Upload files up to 5GB each
- ✓1-year version history
- ✓1000 AI actions per editor per month
- ✓SAML Single Sign-On (SSO)
- ✓Priority support
Enterprise
- ✓Everything in Business
- ✓Starting at 200 guests
- ✓Upload files up to 10GB each
- ✓Unlimited version history
- ✓2000 AI actions per editor per month
- ✓SCIM
- ✓Advanced security controls
- ✓Priority support
- ✓Dedicated success manager
- ✓User offboarding file transfers
- ✓Flexible licensing
- ✓Content security lock
- ✓Custom security reviews
- ✓Flexible payment terms
- ✓Negotiable Master Service Agreement
- ✓Credit card or invoicing
Cost Calculator
Keep Paying Whimsical
Build It Yourself
Total Cost Comparison
DIY hosting estimate based on Vercel + Supabase free/pro tiers (~$20/mo). Build time estimated from 46 features at very easy complexity.
Build vs Buy
Should you build a Whimsical alternative or buy the subscription? Estimate based on 46 features.
Buy Whimsical
Better ValueBuild Your Own
Buying Whimsical saves ~$33,360 over 3 years vs building.
Estimates based on 46 features and a BuildScore of 5/5. Actual costs vary.
Integrations
3 known integrations