Toodledo

toodledo.com
Productivity
Weekend Project

Online To Do Lists, Task Manager, Note Taking & More

How to Replace Toodledo

Overview

Toodledo is a comprehensive productivity platform that combines task management, note-taking, list creation, outlining, and habit tracking. It provides powerful organizational tools with folders, tags, contexts, and subtasks to help users manage their personal and professional lives efficiently. The platform syncs across devices and enables collaboration with teams and family members.

Features

35 features across 14 categories

Collaboration(3)

Assigning Tasks

Assign tasks to team members and collaborators for distributed work

Publishing

Publish tasks, lists or outlines for sharing with others

Sharing

Share tasks, outlines and lists with friends, family, and collaborators

Also in: Notion, Airtable, Obsidian

Data Management(2)

Import / Export / Back Up

Import data from other applications and export all data at any time for backup

Sync

Automatically sync tasks and data across all your devices including iOS, Android, and desktop

Also in: monday.com, Notion, Airtable

Goal Tracking(1)

Goals

Set and track life goals and personal objectives

Habit Tracking(1)

Habits

Track good behaviors and break bad habits with daily progress recording and continuously updating graphs and charts

Also in: FitSW

Mobile(2)

Android App

Native Android application for Android devices with full task management capabilities

iOS App

Native iOS application for iPhone and iPad with full task management capabilities

Also in: monday.com, Smartsheet, Calendly

Note Taking(1)

Notes

Track ideas and thoughts with a note editor, format notes, and organize them into folders for journaling and memory keeping

Notifications(2)

Alarms / Reminders

Set customizable alarms and receive reminders via email or mobile app when tasks are due

Location-based Reminders

Receive reminders when near a location where tasks are assigned

Also in: Jira Service Management, Juro, Smartsheet

Organization(9)

Contexts

Organize tasks by context for better workflow management

Filter / Sort

Filter and sort tasks and notes by various criteria for better organization

Folders

Organize tasks and notes into folders for efficient categorization

Lists

Create multi-column customized lists for any purpose with selectable fields

Locations

Tag tasks with specific locations for location-based organization

Outlines

Organize and structure ideas using hierarchical outlining for projects and planning

Stars

Star tasks to mark them as important or favorites

Tags

Tag tasks and notes for flexible categorization and organization

Workspaces

Create individual workspaces for better organization and task separation

Also in: Hugging Face, Smartsheet, 1Password

Personalization(1)

Customization

Customize almost anything in settings to control what and how data is displayed

Productivity Tools(4)

GTD Support

Support for Getting Things Done (GTD) methodology for task management

Hotlist

View the most important tasks and priorities in a consolidated view

Search

Powerful search functionality to find tasks and notes quickly

Time Tracking

Track time spent on tasks and projects

Reporting(1)

Statistics

View detailed statistics and analytics about your tasks and habits

Scheduling(2)

Calendar

View and manage tasks on a calendar interface

Scheduler

Schedule tasks and make the most of your free time with calendar integration

Security(1)

Logging / Alerts

Track logging activity and receive alerts for important events

Task Management(5)

Attachments

Attach files to tasks for easy reference and access

Priority

Set priority levels for tasks to identify what needs to be completed first

Repeating Tasks

Create tasks that repeat on a schedule for recurring activities

Subtasks

Break down tasks into smaller subtasks for better project organization

Tasks

Create powerful to-do lists with folders, tags, contexts, and subtasks to organize tasks efficiently

Cost Calculator

Pricing data not available for Toodledo. Check their website for current pricing.

Build vs Buy

Should you build a Toodledo alternative or buy the subscription? Estimate based on 35 features.

Buy Toodledo

Better Value
Monthly costContact Sales
3-year totalVaries
Time to deployDays

Build Your Own

Development cost$24,000
Maintenance$360/mo
3-year total$36,960
Dev time~2 months

Buying Toodledo saves ~$36,960 over 3 years vs building.

Estimates based on 35 features and a BuildScore of 5/5. Actual costs vary.

Integrations

1 known integrations

Third Party Apps