ProfitBooks

profitbooks.net
Accounting Software
1-2 Weeks

Free Accounting Software For Small Businesses

How to Replace ProfitBooks

Overview

ProfitBooks is a cloud-based accounting software designed for small business owners without accounting experience. It simplifies invoicing, expense tracking, inventory management, and financial reporting in one powerful interface. The platform is free forever for single users and offers paid plans with advanced features like multi-user access, payroll, and integrations.

Features

65 features across 20 categories

Accessibility(1)

Cloud-based Access

Access the software from any device with internet connection

Also in: Justinmind, Justworks, Notion

Accounting(3)

Chart of Accounts

Manage and customize chart of accounts

Journal Entries

Create and manage manual journal entries

Record Non-Invoice Income

Record income that is not from invoices

Also in: Jobber, Melio, Lemonway

Automation(1)

Automated Email RemindersPremium

Send automatic payment reminders to customers

Also in: monday.com, Notion, Airtable

Banking(4)

Bank Reconciliation

Import bank statements and reconcile transactions easily

Bank Statement Import

Import bank statements directly for reconciliation

Deposit & Withdrawal Recording

Record deposits and withdrawals manually

Transfer Entries (Contra Entries)

Record transfer entries between accounts

Billing(5)

Accounts Receivable Management

Track all customer receivables and outstanding invoices

Allocation of Advance Payments

Allocate advance payments against invoices

Customer-Specific CurrencyPremium

Set specific currencies for individual customers

Multi-currency SupportPremium

Create invoices and manage transactions in multiple currencies

Record Advance Receipts

Record advance payments from customers

Also in: Insightly, Airtable, Obsidian

Customer Management(1)

Customer PortalPremium

Provide customers with access to their invoices and payment history

Also in: Jobber, QuickBooks, Setmore

Data Management(1)

Data Export

Export transactions and reports to Excel format

Also in: monday.com, Notion, Airtable

Expense Management(2)

Accounts Payable Management

Track all vendor payables and outstanding dues

Expense Management

Record, categorize, and track business expenses efficiently

Integrations(2)

Payment Gateway IntegrationsPremium

Integrate with payment gateways to accept payments directly

WhatsApp IntegrationPremium

Send invoices and communications via WhatsApp

Inventory(7)

Inventory Management

Track entire inventory lifecycle from purchase to sales including stock transfers, wastage, and production records

Inventory Wastage Tracking

Record and track inventory wastage and losses

Low Stock Alerts

Receive alerts for low stock levels

Production Management

Record production of finished goods and consumption of raw materials

Purchase Order Management

Create and manage purchase orders for inventory tracking

Stock Transfer Management

Record and manage stock transfers between warehouses

Warehouse ManagementPremium

Manage multiple warehouses and track inventory across locations

Invoicing(3)

Estimates & Sales Orders

Create professional estimates and sales orders to track outstanding payments due

Invoice Templates & Customization

Customize invoice templates with branding and line items

Invoicing & Billing

Create professional estimates, quotations, and invoices with customizable templates, track outstanding payments, and send automated reminders

Mobile(1)

Mobile App Access

Access ProfitBooks on iOS and Android mobile apps

Payroll(1)

Payroll ManagementPremium

Manage employee payroll and salaries

Project Management(1)

Project ManagementPremium

Categorize transactions and manage accounts by project

Reporting(14)

45+ Filterable Reports

Access over 45 comprehensive financial reports with filtering capabilities

Aging Reports

Generate aging reports on outstanding dues

Audit Trail

Track and review all changes and transactions for audit purposes

Balance Sheet

Generate balance sheet reports

Cash Flow Statement

Generate cash flow reports

Customer Statements

Generate customer statements with one click

Employee Reports

Generate employee-specific reports and analytics

In-depth Inventory Reports

Access comprehensive inventory analytics and reports

Inventory Valuation Reports

Generate detailed inventory valuation reports

Profit & Loss Statement

Generate profit and loss reports

Real-time Reporting

Access real-time financial information and insights

Sales Reports

Access in-depth sales reports and analytics

Tax Reports

Generate comprehensive taxation reports

Transaction Reports

Access ledger, day book, and other transaction reports

Resources(1)

Business Blog

Access business articles and resources for growing your business

Support(3)

In-app Chat Support

Access customer support via in-app chat in multiple languages

Support Center

Access comprehensive support documentation and how-to guides

YouTube Tutorials

Access video tutorials and product demos on YouTube

Tax Compliance(5)

Automated GST Calculation

Automatically calculate CGST, IGST, and SGST rates

E-Way Bills

Generate e-Way bills with transport company details while creating invoices or delivery challans

GST Compliance

Manage GST invoicing, HSN/SAC codes, and GST calculations

GST Return FilingPremium

File GSTR-1 and GSTR-3B returns directly from the software

HSN/SAC Codes

Add and manage HSN or SAC codes for products and services

User Management(4)

Auditor AccessPremium

Invite auditors to access and review financial data

Multi-user AccessPremium

Add multiple users to the account with role-based access control

Role-based Access ControlPremium

Assign different roles with specific permissions to users

Special Sales RolePremium

Create special role for sales team members

Vendor Management(5)

Record Vendor Payments

Record and track vendor payments

Track Vendor Advances

Track advance payments made to vendors

Vendor Management

Manage professional relationships with vendors and track vendor information

Vendor PortalPremium

Provide vendors with access to purchase orders and payment information

Vendor Transaction Statements

Generate and email vendor transaction statements

Pricing

Startup

Free Forever
  • 1 User
  • 10 Invoices/month
  • 10 Journal Vouchers/month
  • Basic Financial Reports
  • 1 Warehouse

Essential

$9.95/mo or $99/year
  • 1 User
  • 1000 Invoices/year
  • GSTR1 & GSTR3B
  • Invoice Reminders & Signature
  • WhatsApp Integration (Add-on)
  • Everything from Startup

Growth

Popular
$20/mo or $199/year
  • 10 Users
  • 5000 Invoices/year
  • Payroll Management
  • Multi-currency Support
  • 3 Warehouses
  • Everything from Essential

SMB Pro

$35/mo or $349/year
  • 25 Users & Custom Roles
  • Unlimited Invoices
  • Unlimited Warehouses
  • Projects Feature
  • Auditor Access
  • Everything from Growth

Cost Calculator

Keep Paying ProfitBooks

Monthly$9.95/mo
Yearly$119/yr
5-Year Total$597

Build It Yourself

Est. Build Time~10 hrs
Hosting$20/mo
DifficultyModerate

Total Cost Comparison

1 Year
SaaS
$119
DIY
$240
3 Years
SaaS
$358
DIY
$720
5 Years
SaaS
$597
DIY
$1.2k

DIY hosting estimate based on Vercel + Supabase free/pro tiers (~$20/mo). Build time estimated from 65 features at moderate complexity.

Build vs Buy

Should you build a ProfitBooks alternative or buy the subscription? Estimate based on 65 features.

Buy ProfitBooks

Better Value
Monthly cost$99.5/mo
3-year total$3,582
Time to deployDays

Build Your Own

Development cost$84,000
Maintenance$1,260/mo
3-year total$129,360
Dev time~7 months

Buying ProfitBooks saves ~$125,778 over 3 years vs building.

Estimates based on 65 features and a BuildScore of 3/5. Actual costs vary.

Integrations

4 known integrations

AWS (Amazon Web Services)Bank Statement ImportPayment Gateway IntegrationsWhatsApp