ProfitBooks
profitbooks.netBuild Difficulty: 3/5
Plan for 1-2 weeks of building with AI assistance
Free Accounting Software For Small Businesses
How to Replace ProfitBooksOverview
Features
65 features across 20 categories
Accessibility(1)
Access the software from any device with internet connection
Accounting(3)
Manage and customize chart of accounts
Create and manage manual journal entries
Record income that is not from invoices
Automation(1)
Send automatic payment reminders to customers
Banking(4)
Import bank statements and reconcile transactions easily
Import bank statements directly for reconciliation
Record deposits and withdrawals manually
Record transfer entries between accounts
Billing(5)
Track all customer receivables and outstanding invoices
Allocate advance payments against invoices
Set specific currencies for individual customers
Create invoices and manage transactions in multiple currencies
Record advance payments from customers
Customer Management(1)
Provide customers with access to their invoices and payment history
Data Management(1)
Export transactions and reports to Excel format
Expense Management(2)
Track all vendor payables and outstanding dues
Record, categorize, and track business expenses efficiently
Integrations(2)
Integrate with payment gateways to accept payments directly
Send invoices and communications via WhatsApp
Inventory(7)
Track entire inventory lifecycle from purchase to sales including stock transfers, wastage, and production records
Record and track inventory wastage and losses
Receive alerts for low stock levels
Record production of finished goods and consumption of raw materials
Create and manage purchase orders for inventory tracking
Record and manage stock transfers between warehouses
Manage multiple warehouses and track inventory across locations
Invoicing(3)
Create professional estimates and sales orders to track outstanding payments due
Customize invoice templates with branding and line items
Create professional estimates, quotations, and invoices with customizable templates, track outstanding payments, and send automated reminders
Mobile(1)
Access ProfitBooks on iOS and Android mobile apps
Payroll(1)
Manage employee payroll and salaries
Project Management(1)
Categorize transactions and manage accounts by project
Reporting(14)
Access over 45 comprehensive financial reports with filtering capabilities
Generate aging reports on outstanding dues
Track and review all changes and transactions for audit purposes
Generate balance sheet reports
Generate cash flow reports
Generate customer statements with one click
Generate employee-specific reports and analytics
Access comprehensive inventory analytics and reports
Generate detailed inventory valuation reports
Generate profit and loss reports
Access real-time financial information and insights
Access in-depth sales reports and analytics
Generate comprehensive taxation reports
Access ledger, day book, and other transaction reports
Resources(1)
Access business articles and resources for growing your business
Support(3)
Access customer support via in-app chat in multiple languages
Access comprehensive support documentation and how-to guides
Access video tutorials and product demos on YouTube
Tax Compliance(5)
Automatically calculate CGST, IGST, and SGST rates
Generate e-Way bills with transport company details while creating invoices or delivery challans
Manage GST invoicing, HSN/SAC codes, and GST calculations
File GSTR-1 and GSTR-3B returns directly from the software
Add and manage HSN or SAC codes for products and services
User Management(4)
Invite auditors to access and review financial data
Add multiple users to the account with role-based access control
Assign different roles with specific permissions to users
Create special role for sales team members
Vendor Management(5)
Record and track vendor payments
Track advance payments made to vendors
Manage professional relationships with vendors and track vendor information
Provide vendors with access to purchase orders and payment information
Generate and email vendor transaction statements
Pricing
Startup
- ✓1 User
- ✓10 Invoices/month
- ✓10 Journal Vouchers/month
- ✓Basic Financial Reports
- ✓1 Warehouse
Essential
- ✓1 User
- ✓1000 Invoices/year
- ✓GSTR1 & GSTR3B
- ✓Invoice Reminders & Signature
- ✓WhatsApp Integration (Add-on)
- ✓Everything from Startup
Growth
Popular- ✓10 Users
- ✓5000 Invoices/year
- ✓Payroll Management
- ✓Multi-currency Support
- ✓3 Warehouses
- ✓Everything from Essential
SMB Pro
- ✓25 Users & Custom Roles
- ✓Unlimited Invoices
- ✓Unlimited Warehouses
- ✓Projects Feature
- ✓Auditor Access
- ✓Everything from Growth
Cost Calculator
Keep Paying ProfitBooks
Build It Yourself
Total Cost Comparison
DIY hosting estimate based on Vercel + Supabase free/pro tiers (~$20/mo). Build time estimated from 65 features at moderate complexity.
Build vs Buy
Should you build a ProfitBooks alternative or buy the subscription? Estimate based on 65 features.
Buy ProfitBooks
Better ValueBuild Your Own
Buying ProfitBooks saves ~$125,778 over 3 years vs building.
Estimates based on 65 features and a BuildScore of 3/5. Actual costs vary.
Integrations
4 known integrations