Asset Panda

assetpanda.com
IT Service Management
Weekend Project

The #1 Asset Management Platform - The system of record for assets

How to Replace Asset Panda

Overview

Asset Panda is a cloud-based asset management platform that helps businesses track, manage, and maintain assets across IT, construction, education, healthcare, and other industries. It provides complete visibility into asset location, status, and condition with compliance audit trails, mobile capabilities, and AI-powered configuration. The platform is fully customizable, deployed in days, and designed to improve efficiency while reducing costs.

Features

53 features across 19 categories

AI(1)

Ursa AIAIPremium

Proprietary AI that accelerates configuration, strengthens data accuracy, and helps maintain audit-ready records

Also in: monday.com, Notion, Airtable

Administration(4)

Contract Management

Get notified when equipment and technology contracts are set to expire for smooth renewals or renegotiations

Multi-Account Structure

Create unique accounts for different locations or clients under one umbrella for seamless management

Unlimited Users

Get entire team aligned in a single system without spending a fortune

User Specific Views

Deliver an uncluttered view of only the actions, groups, and fields that are relevant to a user's role

Also in: Notion, Airtable, Smartsheet

Automation(1)

Automations

Configure automations with conditional fields to streamline workflows and save time

Also in: monday.com, Notion, Airtable

Compliance(3)

Audit Trail

Complete audit trail that proves accountability and passes audits with confidence

Compliance Management

Ensure compliance with standardized processes, signatures, and audit trails

Signature Capture

Enforce accountability throughout organization by digitally capturing signatures at any point in workflow

Also in: Insider CDP, Airtable, 1Password

Configuration(3)

Custom Fields

Capture unique custom data like purchase details and insurance information in fields you define for each item type

Field Requirements

Ensure data integrity by setting required fields, enforcing ranges, and limiting list selections

Unlimited Configurations

Adjust the system to your needs, not the other way around

Core Tracking(4)

Asset Assignment

Easily assign tools and equipment to specific team members for enhanced accountability

Asset Kitting

Bundle equipment together to rapidly perform actions across multiple assets

Asset Tracking

Track assets' location, status, and condition on the web or mobile devices

Tool Tracking

Ensure team has the tools they need with real-time tool tracking and lifecycle management

Data Management(3)

Bulk Asset Reallocation

Save time by updating multiple fields across a group of assets all at once

Data Import

Easily import existing data on assets, locations, categories, and more to reduce onboarding time

Easy Record Replication

Reduce manual effort by instantly copying records with the details you choose when you acquire new assets

Also in: monday.com, Notion, Airtable

Documentation(1)

Record-Level Attachments

Attach relevant photos, manuals, and warranty information to each individual asset record

Infrastructure(1)

Amazon AWS Hosting

Cloud-based EC2 hosting with S3 storage, backed by Amazon's global network security procedures

Integration(1)

Integrations

Seamlessly sync data across your tech stack with one click and streamline workflows within the apps you use every day

Inventory(2)

Inventory Management

Manage inventory with custom low-stock and downtime alerts

Leased Equipment Tracking

Track leased equipment and contracts for timely renewals and smoother vendor relations

Maintenance(5)

Asset Inspection

Create custom checklists and assign them to technicians for better scheduling

Facilities Management

Track maintenance, assets, and repairs to boost productivity and compliance

Maintenance Management

Manage maintenance tasks and assign work orders to boost efficiency and uptime

Maintenance Tracking

Extend the life of equipment and keep it under warranty with scheduled maintenance notifications

Repair Tracking

Create custom tickets and manage repair schedules to increase efficiency and uptime

Mobile(10)

Barcode Tracking

Print and scan asset barcodes via mobile app to save time and ensure accuracy

Built-in Barcode Scanning

Use devices you already own to rapidly scan barcodes and view or update asset information on the fly

GPS Pindrop

Record GPS coordinates from mobile device each time an asset is scanned via mobile app

iOS and Android Mobile App

Access and update asset information from iOS or Android mobile devices

Mobile Actions

Run the workflow actions you've defined directly from mobile devices

Mobile Auditing

Audit asset inventory with mobile app and barcode technology for improved efficiency and accuracy

Mobile Reporting Access

Stay in the loop with downloadable reports accessible directly in the mobile app

Offline Mode

Continue to conduct workflows on mobile app even without WiFi or cell service

QR Code Scanning

Scan QR codes right on mobile device to streamline asset tracking

Quick Asset Addition

Take a photo and fill in details on smartphone to rapidly add assets into account wherever you are

Notification(1)

Notifications

Give users a heads up via email or push notification when maintenance is due, actions are performed, or fields meet defined criteria

Platform(2)

Full Integration with Web App

Use a robust web app with full administrative features or access and update your data on the go

Web and Mobile App

Get access to the system wherever you are from the device you're already using

Reporting(6)

Asset Listing View

Get an overview of assets with the details you choose and easily apply filters or grouping

Full Lifecycle History

Get better reporting, visibility, and forecasting with a full history of equipment

Global & Faceted Search

Find assets across entire organization with global search, or use faceted search to filter through parent-child relationships

Lifecycle Management

Track asset history to optimize use, boost accountability, and cut costs

Robust Reports

Get detailed asset history reports available in CSV, XLS, and PDF formats and sent automatically when needed

Sortable Columns

Quickly sort through long lists of assets to find what you need fast

Security(2)

Robust Roles and Permissions

Limit user access to tools, groups, reports, and more based on their job responsibilities

TLS 1.2 Encryption

Protection for data exchanges at the highest available level of TLS encryption

Support(2)

24/7 Technical Support

Access support via email 24/7 once your program is up and running

Professional Onboarding

Team of specialists will get your platform set up and provide comprehensive onboarding for your team on your timeline

Workflow(1)

Action-Based Forms

Gather the data you need at the push of a button with custom check-out forms and maintenance checklists

Pricing

Starter

$3,000/year
  • 5 users minimum
  • Up to 1,000 assets
  • Asset tracking
  • Maintenance management
  • Compliance management
  • Barcode tracking
  • Lifecycle management
  • Inventory management
  • Mobile app
  • Unlimited Collaborators

Business+

$7,200/year
  • 10 users minimum
  • Up to 5,000 assets
  • All Starter features
  • Asset inspection
  • Repair tracking
  • Contract management
  • Automations
  • Advanced reporting

Enterprise

$18,000/year
  • 20 users minimum
  • Up to 10,000 assets
  • All Business+ features
  • Ursa AI
  • Advanced customization
  • Dedicated support

Collaborator Seat

$10/user/month
  • View records
  • Saved views
  • View reports
  • View dashboards
  • View depreciation
  • Submit forms
  • Check-in/out assets

Cost Calculator

Keep Paying Asset Panda

Monthly$10/mo
Yearly$120/yr
5-Year Total$600

Build It Yourself

Est. Build Time~4 hrs
Hosting$20/mo
DifficultyVery Easy

Total Cost Comparison

1 Year
SaaS
$120
DIY
$240
3 Years
SaaS
$360
DIY
$720
5 Years
SaaS
$600
DIY
$1.2k

DIY hosting estimate based on Vercel + Supabase free/pro tiers (~$20/mo). Build time estimated from 53 features at very easy complexity.

Build vs Buy

Should you build a Asset Panda alternative or buy the subscription? Estimate based on 53 features.

Buy Asset Panda

Better Value
Monthly cost$100/mo
3-year total$3,600
Time to deployDays

Build Your Own

Development cost$36,000
Maintenance$540/mo
3-year total$55,440
Dev time~3 months

Buying Asset Panda saves ~$51,840 over 3 years vs building.

Estimates based on 53 features and a BuildScore of 5/5. Actual costs vary.

Integrations

1 known integrations

JAMF