Zenkit To Do

zenkit.com/en/todo
Project Management
Weekend Project

The super-simple task management app

How to Replace Zenkit To Do

Overview

Zenkit To Do is a task management software designed for individuals and teams to organize tasks, meetings, events, trips, ideas, notes, and more. It enables users to collaborate with colleagues, friends, and family while integrating seamlessly with other Zenkit products. The platform is enterprise-ready with features like smart lists, due dates, reminders, and team collaboration capabilities.

Features

44 features across 16 categories

Accessibility(2)

Multi-Device

Access your tasks on any device. Available online as a web app, and on iOS and Android phones and tablets.

Offline Access

Work on your tasks from anywhere, even 30,000 feet in the air. Zenkit To Do supports offline access to your lists and tasks, so you're never caught out.

Also in: Justinmind, Justworks, Notion

Automation(1)

AutomationPremium

Automation capabilities for workflows and task processes.

Also in: monday.com, Notion, Airtable

Customization(1)

Themes

Designed so that you create the space you want to work in. Transparent or not, dark or light, choose the backgrounds that make you feel most at home.

Also in: monday.com, Obsidian, Smartsheet

Enterprise(5)

Activity AuditPremium

Detailed activity audit logs for compliance and monitoring.

Audits

In Organization mode, we support extensive and customizable audit functions.

Provisioning (SCIM)Premium

Automated user provisioning via SCIM protocol.

SCIM ProvisioningPremium

Use SCIM-Provider like MS Azure AD to automatically keep your users in sync with the rest of your infrastructure.

SSO (SAML)Premium

Single Sign-On via SAML for enterprise authentication.

File Management(5)

AnnotationsPremium

Add drawings and graphical annotations to every file or comment.

Drawings

Add own simple drawings and illustrations everywhere: in comments, or as files.

Files

Attach files like PDFs, images, photos, and other documents to your tasks so you have all the info you need right at your fingertips. Connect with Dropbox, Box, or Google Drive.

Full File SystemPremium

Complete file management system for storing and organizing documents.

Global Files View

View all your files across Collections.

Also in: Ironclad, monday.com, Smartsheet

Integration(5)

API AccessPremium

API access for integrations and custom development.

Email-to-ListPremium

Forward emails directly to Zenkit To Do to create a new task. Pick the list you need, and even assign members from your email inbox!

Enterprise APIPremium

Advanced API features for enterprise customers.

iCal IntegrationPremium

Take advantage of the iCal integration in the global calendar view and keep track of holidays, vacations, and events from other calendars.

Zenkit Suite Integration

Deep integration with other Zenkit products including Projects, Base, Forms, Hypernotes, and Zenchat.

Also in: monday.com, Notion, Airtable

Note-taking(1)

Notes

Use rich text formatting like HTML and Markdown in your descriptions to help make your words as expressive as possible.

Notifications(1)

Push Notifications

Keep up to date on changes to tasks, reminders, and anything else going on in your lists.

Also in: Jira Service Management, Juro, Smartsheet

Security(4)

2-Factor Authentication

Make sure your account is secure with two-factor authentication. Available for all Zenkit users.

Access ControlPremium

Restrict what Collection members can both see and do when working in your workspace.

Password RestrictionsPremium

Set passwords to restrict who can access your workspaces.

User RolesPremium

Manage access rights in your lists and decide who can read, edit, and comment on your tasks.

Support(2)

Dedicated Success ManagementPremium

Dedicated account management and support.

Service-Level-AgreementPremium

SLA guarantees for enterprise customers.

Task Input(1)

Quick Add

Use the + icon to quickly add tasks to any list from the home page. Add a due date or attach files, and sort into the right list from the start.

Task Management(2)

Due Dates and Reminders

Set due dates to keep on top of your schedule and create reminders to be notified of upcoming events and deadlines.

Repeaters

Create recurring tasks for regularly scheduled appointments and to-dos. Choose different intervals or workdays-only for your repeating tasks.

Task Organization(6)

Inbox

Get tasks out of your thoughts and into your Inbox. Work from there, or sort them into any of your lists to stay organized.

Smart Lists

Smart lists like Starred, Today, This Week, and Assigned to Me to help you know exactly what needs to be done and when.

Sorting

Sort lists by title, due date, created date or assigned to. Quickly and easily surface tasks to the top of your list with a couple of taps.

Starred

Mark favorite or important tasks with a star to keep them at the top of your lists, or view them in a separate 'Starred' list.

Subtasks and Checklists

Break down your tasks into manageable subtasks and check them off as you work through them. A visual indicator of complete tasks helps you stay on track.

Tags

Tags assist you in categorizing and labeling your tasks. By assigning keywords or labels to tasks, you can filter, search, and sort them based on specific criteria.

Team Collaboration(4)

Collaboration

Share your lists and folders with your team, friends, and family. Add members to tasks and comment or @mention others to discuss the details.

Comments

Add comments to tasks to discuss all the details. Use @mentions to inform others about your activities directly.

Sharing

Share your tasks, lists, and folders with your team, friends, and family. Easily track activities of members you've shared with.

Team ChatPremium

Built-in chat functionality for team communication integrated with tasks.

Views(3)

Gantt ChartPremium

Gantt chart view for project timeline management.

KanbanPremium

Kanban view for tasks and projects.

Team CalendarPremium

Calendar view for team events and scheduling.

Pricing

Plus

€8.00/month per seat
  • Max 10 users
  • Kanban
  • Gantt chart
  • Team calendar
  • Team chat
  • Full file system
  • Automation
  • 100 Workspaces
  • 50 Custom Lists
  • 20,000 Custom Items
  • 1,000 Custom Comments per Month per seat
  • 300 Automation Runs per Month per seat
  • 6 GB Files Storage
  • 2 Dashboards
  • 2-Factor Authentication
  • Recurring Tasks
  • iCal Integration
  • Form Editor View
  • Custom Fields
  • Priority Support

Team

Popular
€12.00/month per seat
  • All Plus features
  • Unlimited users
  • Centralized group management
  • Centralized user management
  • Advanced Gantt chart
  • 1,000 Workspaces
  • 200 Custom Lists
  • 100,000 Custom Items
  • 10,000 Custom Comments per Month per seat
  • 3,000 Automation Runs per Month per seat
  • 20 GB Files Storage
  • Advanced Access Control
  • Password Restrictions
  • User Roles
  • Email to Project
  • Theme Customization

Business

€21.00/month per seat
  • All Team features
  • API access
  • Activity audit
  • Provisioning (SCIM)
  • SSO (SAML)
  • Premium support
  • 5,000 Workspaces
  • 1,000 Custom Lists
  • 150,000 Custom Items
  • 10,000 Custom Comments per Month per seat
  • 3,000 Automation Runs per Month per seat
  • 50 GB Files Storage
  • User Group Management

Enterprise

Custom
  • All Business features
  • Unlimited Quotas
  • Dedicated Success Management
  • Enterprise API
  • Tailored Onboarding
  • Service-Level-Agreement
  • Additional Payment Options
  • Early Access to New Features

Cost Calculator

Keep Paying Zenkit To Do

Monthly$8/mo
Yearly$96/yr
5-Year Total$480

Build It Yourself

Est. Build Time~3 hrs
Hosting$20/mo
DifficultyVery Easy

Total Cost Comparison

1 Year
SaaS
$96
DIY
$240
3 Years
SaaS
$288
DIY
$720
5 Years
SaaS
$480
DIY
$1.2k

DIY hosting estimate based on Vercel + Supabase free/pro tiers (~$20/mo). Build time estimated from 44 features at very easy complexity.

Build vs Buy

Should you build a Zenkit To Do alternative or buy the subscription? Estimate based on 44 features.

Buy Zenkit To Do

Better Value
Monthly cost$80/mo
3-year total$2,880
Time to deployDays

Build Your Own

Development cost$24,000
Maintenance$360/mo
3-year total$36,960
Dev time~2 months

Buying Zenkit To Do saves ~$34,080 over 3 years vs building.

Estimates based on 44 features and a BuildScore of 5/5. Actual costs vary.

Integrations

11 known integrations

BoxCalendar ToolsDropboxGoogle DriveiCalMS Azure ADZenchatZenformsZenkit BaseZenkit HypernotesZenkit Projects