SOS Inventory

sosinventory.com
Inventory Management
Weekend Project

The #1 Rated Inventory Management App in QuickBooks Marketplace

How to Replace SOS Inventory

Overview

SOS Inventory is a cloud-based inventory, order management, and manufacturing software seamlessly integrated with QuickBooks Online. It transforms inventory management for small to medium-sized businesses by providing advanced tracking, order fulfillment, and manufacturing capabilities that expand QuickBooks Online's basic functionality.

Features

57 features across 21 categories

Automation(2)

Automated Order Processing

Automate order processing workflows to reduce manual tasks and standardize operations

Rule-Based Workflow

Automate order processing and workflows based on customizable business rules

Also in: monday.com, Notion, Airtable

Billing(1)

Invoice Management

Create invoices from sales orders and shipments with partial invoicing capabilities

Also in: Insightly, Airtable, Obsidian

Communication(1)

Email Order Functionality

Email sales orders and order information to customers and suppliers

Also in: Jobber, Jira, Insightly

Customer Facing(1)

Customer PortalPremium

Provide customers with access to order status and information

Customization(2)

Custom Fields

Add custom fields to items, transactions, and forms with ability to pass values between parent and child transactions

Form Customization

Customize transaction form templates, headers, footers, and numbering

Also in: monday.com, Obsidian, Smartsheet

Data Management(1)

Import Functionality

Import sales orders and sales receipts from external sources

Also in: monday.com, Notion, Airtable

Document Management(2)

Document Management

Manage and store documents associated with inventory items and transactions

PDF Generation

Generate PDF documents for orders, invoices, packing slips, and bills of lading

Efficiency(1)

Bulk Editing

Edit multiple items or transactions at once for faster data management

Also in: Melio, monday.com, Juro

Fulfillment(3)

Drop Shipping

Manage drop shipping workflows with seamless order processing

Partial Shipments

Handle full or partial shipments from sales orders and manage multiple sales orders for the same customer

Pick, Pack, and Ship Optimization

Create pick tickets from sales orders or invoices, manage shipments, generate packing slips, and update inventory on shipment

Integration(1)

QuickBooks Online Integration

Seamless transaction-level integration with QuickBooks Online for real-time synchronization of inventory data and financial records

Inventory Management(13)

Bin and Aisle TrackingPremium

Organize inventory by bins and aisles for warehouse management

Cost History Tracking

Maintain detailed cost history for items including lot/serial distinctions

Cost Rollups

Calculate costs through assembly levels for accurate product costing

Cost Valuation Methods

Support for FIFO, LIFO, and Weighted Average inventory valuation methods

Cycle Counting

Perform cycle counts to verify inventory accuracy without full shutdowns

Inventory Adjustments

Make inventory adjustments for stock discrepancies and cycle counting

Inventory Transfers

Transfer stock between locations with shipping capabilities and full visibility

Item Pictures

Attach and view pictures of inventory items

Item VariantsPremium

Manage product variations with tracking across variants

Landed CostsPremium

Track and allocate landed costs to inventory items for accurate costing

Multi-Location Management

Manage inventory across multiple physical locations with unlimited location support in Plus and Pro tiers

Rentals and ConsignmentsPremium

Manage rental and consignment inventory tracking and billing

Units of Measure

Support decimal quantities for recipes and formulas with custom units of measure on all transactions

Inventory Tracking(3)

Barcode Generation and Scanning

Generate, scan, and track inventory items using barcodes in multiple formats to speed up counting, receiving, locating, and shipping

Lot/Batch Tracking

Manage movement of batches by date of receipt and expiration with full traceability

Serial Number Tracking

Track individual items by serial number with comprehensive cost history and forward/backward traceability

Localization(1)

Multi-Currency Support

Support for multiple currencies with automatic conversion and global tax handling (GST, VAT)

Manufacturing(5)

Assemblies and Kits

Build assemblies and kits with unlimited BOM levels, auto-build on shipments, and track work-in-progress

Contract ManufacturingPremium

Manage contract manufacturing workflows with vendor production tracking

Job CostingPremium

Track job costs and labor tracking for manufacturing operations and project-based work

Process ManufacturingPremium

Support for process manufacturing with variable-yield manufacturing and co-products/by-products management

Work Orders and Work-in-ProgressPremium

Create and manage work orders with work centers and track work-in-progress inventory

Mobile(1)

Mobile App Support

Native iPhone and iPad app support for inventory management on the go

Notifications(1)

In-App Notifications

Receive enhanced alerts and in-app notifications for inventory events and order status

Order Management(3)

Backorder Management

Track and manage backorders with automated notifications

Return Merchandise Authorizations (RMA)Premium

Create and manage RMA processes for product returns

Sales Order Management

Create sales orders, generate full or partial shipments, and create full or partial invoices that synchronize with QuickBooks Online

Purchasing(4)

Multiple Vendors Per ItemPremium

Assign multiple vendors to items for supplier flexibility

Purchase Order Management

Create purchase orders from sales orders, generate POs based on stock levels, manage blanket POs, and handle partial receiving

Reorder List

Generate reorder lists based on inventory levels and historical data

Reorder Point CalculationPremium

Calculate reorder points automatically from historical sales data

Reporting(3)

Customizable Dashboard

Create custom dashboards for viewing key business metrics

Item Analysis

Analyze items with profit/loss reports and historical data

Ready to Pick/Ship Reporting

View real-time inventory with Ready to Pick/Ship status reports

Sales(6)

Contract PricingPremium

Set up contract pricing agreements with customers

Cost Plus PricingPremium

Automatically calculate pricing based on cost plus margin

Credit Memos and Returns

Create credit memos and process customer returns

Estimates and Quotes

Create estimates and quotes that can be converted to sales orders

Price LevelsPremium

Create and manage tiered pricing structures for different customer levels

Sales Rep Commission Tracking

Track sales rep performance and commission reports

Support(2)

Phone SupportPremium

Phone support access for Plus and Pro tier users

Priority SupportPremium

Priority support access for Pro tier users

Pricing

Companion

$69.95/mo or $699.50/year (with 2 months free)
  • Sales Orders
  • Assemblies
  • QuickBooks Integration
  • 2 Users Included
  • FIFO/LIFO/Weighted Average Valuation
  • Multi-Currency
  • Document Management
  • Unlimited Items/SKUs
  • Enhanced Alerts and In-App Notifications
  • Add Logos to Forms
  • Customizable Form Headers/Footers
  • Customizable Transaction Numbering
  • Mobile Support: iPad, iPhone
  • Native iPhone/iPad App
  • Bulk Editing
  • Customizable Form Templates
  • Import for Sales Orders/Sales Receipts
  • 1 Custom Field
  • Flag/Start Objects on List
  • Calendar Overview
  • Customizable Dashboard
  • Flexible Edit Pages
  • Tutorial Videos and How-To Guides
  • Reconciliation of Journal Entries
  • Prioritize Transactions
  • Transaction Staging
  • Rule-Based Order Processing
  • Transaction-Level QuickBooks Integration
  • Automatic Synchronizations
  • Manual Synchronizations
  • Class Tracking
  • Property Tracking
  • Sales Taxes
  • Global Taxes
  • Enter Orders in QuickBooks Online or SOS
  • Retrieve QuickBooks Online Mobile App Orders
  • Sync of Custom Fields
  • Compatible with QB Essentials, Plus, Advanced
  • Purchase Orders
  • Generate POs Based on Stock Levels
  • Item Receipts
  • Partial Receiving
  • Receive Multiple POs From Same Vendor
  • Blanket POs
  • Drop Shipments
  • Reorder List
  • 1 Location
  • Kits (Item Groups)
  • Item Analysis
  • Cycle Counting
  • Inventory Adjustments
  • Pictures of Items
  • Backorder Management
  • Packing Slips
  • Bills of Lading
  • Shipments
  • Partial Shipments
  • Ship Multiple Sales Orders for Same Customer
  • UPS Shipping Integration
  • ShipStation Integration
  • Sales Orders
  • Estimates/Quotes
  • Invoices
  • Merge Multiple Invoices for Same Customer
  • Sales Receipts
  • Sales Reps Restricted to Customers/Sales
  • Commission Reports
  • Note System for Customer Service Reps
  • Returns
  • Payments
  • Credit Memos
  • Credit Holds on Customers
  • Sub-Customers with Parent Billing
  • 1 External Connection Allowed
  • Assemblies
  • Unlimited BOM Levels
  • Auto-Build on Shipments
  • Email Support

Plus

Popular
$139.95/mo or $1,399.50/year (with 2 months free)
  • Unlimited Locations
  • Serial/Lot Tracking
  • Barcoding
  • 3 Users Included
  • FIFO/LIFO/Weighted Average Valuation
  • Multi-Currency
  • Document Management
  • Unlimited Items/SKUs
  • Enhanced Alerts and In-App Notifications
  • Add Logos to Forms
  • Customizable Form Headers/Footers
  • Customizable Transaction Numbering
  • Mobile Support: iPad, iPhone
  • Native iPhone/iPad App
  • Bulk Editing
  • Customizable Form Templates
  • Import for Sales Orders/Sales Receipts
  • 3 Custom Fields
  • Flag/Start Objects on List
  • Calendar Overview
  • Customizable Dashboard
  • Flexible Edit Pages
  • Tutorial Videos and How-To Guides
  • Reconciliation of Journal Entries
  • Prioritize Transactions
  • Transaction Staging
  • Rule-Based Order Processing
  • Transaction-Level QuickBooks Integration
  • Automatic Synchronizations
  • Manual Synchronizations
  • Class Tracking
  • Property Tracking
  • Sales Taxes
  • Global Taxes
  • Enter Orders in QuickBooks Online or SOS
  • Retrieve QuickBooks Online Mobile App Orders
  • Sync of Custom Fields
  • Compatible with QB Essentials, Plus, Advanced
  • Purchase Orders
  • Generate POs Based on Stock Levels
  • Item Receipts
  • Partial Receiving
  • Receive Multiple POs From Same Vendor
  • Blanket POs
  • Drop Shipments
  • Reorder List
  • Multiple Vendors Per Item
  • Returns to Vendors
  • Unlimited Locations
  • Kits (Item Groups)
  • Item Analysis
  • Cycle Counting
  • Inventory Adjustments
  • Pictures of Items
  • Serial Numbers
  • Lot Numbers
  • Bin Tracking
  • Barcoding In Multiple Formats
  • Units of Measure on all Transactions
  • Inventory Transfers with Shipping
  • Item Variants
  • Backorder Management
  • Packing Slips
  • Bills of Lading
  • Shipments
  • Partial Shipments
  • Ship Multiple Sales Orders for Same Customer
  • UPS Shipping Integration
  • ShipStation Integration
  • Pick Tickets
  • Sales Orders
  • Estimates/Quotes
  • Invoices
  • Merge Multiple Invoices for Same Customer
  • Sales Receipts
  • Sales Reps Restricted to Customers/Sales
  • Commission Reports
  • Note System for Customer Service Reps
  • Returns
  • Payments
  • Credit Memos
  • Credit Holds on Customers
  • Sub-Customers with Parent Billing
  • 2 External Connections Allowed
  • Rentals and Consignments
  • Return Merchandise Authorizations
  • Contract Pricing
  • Price Levels
  • Cost Plus Pricing
  • Assemblies
  • Unlimited BOM Levels
  • Auto-Build on Shipments
  • Contract Manufacturing
  • Email Support
  • Phone Support

Pro

$194.95/mo or $1,949.50/year (with 2 months free)
  • Job Costing
  • Advanced Manufacturing
  • Customer Portal
  • 5 Users Included
  • FIFO/LIFO/Weighted Average Valuation
  • Multi-Currency
  • Document Management
  • Unlimited Items/SKUs
  • Enhanced Alerts and In-App Notifications
  • Add Logos to Forms
  • Customizable Form Headers/Footers
  • Customizable Transaction Numbering
  • Mobile Support: iPad, iPhone
  • Native iPhone/iPad App
  • Bulk Editing
  • Customizable Form Templates
  • Import for Sales Orders/Sales Receipts
  • Unlimited Custom Fields
  • Flag/Start Objects on List
  • Calendar Overview
  • Customizable Dashboard
  • Flexible Edit Pages
  • Tutorial Videos and How-To Guides
  • Reconciliation of Journal Entries
  • Prioritize Transactions
  • Transaction Staging
  • Customer Portal
  • Rule-Based Order Processing
  • Transaction-Level QuickBooks Integration
  • Automatic Synchronizations
  • Manual Synchronizations
  • Class Tracking
  • Property Tracking
  • Sales Taxes
  • Global Taxes
  • Enter Orders in QuickBooks Online or SOS
  • Retrieve QuickBooks Online Mobile App Orders
  • Sync of Custom Fields
  • Compatible with QB Essentials, Plus, Advanced
  • Purchase Orders
  • Generate POs Based on Stock Levels
  • Item Receipts
  • Partial Receiving
  • Receive Multiple POs From Same Vendor
  • Blanket POs
  • Drop Shipments
  • Reorder List
  • Multiple Vendors Per Item
  • Returns to Vendors
  • Landed Costs
  • Unlimited Locations
  • Kits (Item Groups)
  • Item Analysis
  • Cycle Counting
  • Inventory Adjustments
  • Pictures of Items
  • Serial Numbers
  • Lot Numbers
  • Bin Tracking
  • Barcoding In Multiple Formats
  • Units of Measure on all Transactions
  • Inventory Transfers with Shipping
  • Item Variants
  • Calculate Reorder Points from Historical Data
  • Backorder Management
  • Packing Slips
  • Bills of Lading
  • Shipments
  • Partial Shipments
  • Ship Multiple Sales Orders for Same Customer
  • UPS Shipping Integration
  • ShipStation Integration
  • Pick Tickets
  • Sales Orders
  • Estimates/Quotes
  • Invoices
  • Merge Multiple Invoices for Same Customer
  • Sales Receipts
  • Sales Reps Restricted to Customers/Sales
  • Commission Reports
  • Note System for Customer Service Reps
  • Returns
  • Payments
  • Credit Memos
  • Credit Holds on Customers
  • Sub-Customers with Parent Billing
  • 3 External Connections Allowed
  • Rentals and Consignments
  • Return Merchandise Authorizations
  • Contract Pricing
  • Price Levels
  • Cost Plus Pricing
  • Assemblies
  • Unlimited BOM Levels
  • Auto-Build on Shipments
  • Contract Manufacturing
  • Job Tracking
  • Job Cost Accounting
  • Work Orders
  • Work Centers
  • Work-In-Progress
  • Process Manufacturing
  • Variable-Yield Manufacturing
  • Labor Tracking
  • Overhead (Indirect Labor)
  • Email Support
  • Phone Support
  • Priority Support

Cost Calculator

Keep Paying SOS Inventory

Monthly$69.95/mo
Yearly$839/yr
5-Year Total$4.2k

Build It Yourself

Est. Build Time~4 hrs
Hosting$20/mo
DifficultyVery Easy

Total Cost Comparison

1 YearSave $599
SaaS
$839
DIY
$240
3 YearsSave $1.8k
SaaS
$2.5k
DIY
$720
5 YearsSave $3k
SaaS
$4.2k
DIY
$1.2k

DIY hosting estimate based on Vercel + Supabase free/pro tiers (~$20/mo). Build time estimated from 57 features at very easy complexity.

Build vs Buy

Should you build a SOS Inventory alternative or buy the subscription? Estimate based on 57 features.

Buy SOS Inventory

Better Value
Monthly cost$699.5/mo
3-year total$25,182
Time to deployDays

Build Your Own

Development cost$36,000
Maintenance$540/mo
3-year total$55,440
Dev time~3 months

Buying SOS Inventory saves ~$30,258 over 3 years vs building.

Estimates based on 57 features and a BuildScore of 5/5. Actual costs vary.

Integrations

8 known integrations