Function Point

functionpoint.com
Productivity
Weekend Project

Creative agency management software & tools | All-in-one Agency Software

How to Replace Function Point

Overview

Function Point is an all-in-one agency management software that helps creative agencies optimize workflow, streamline operations, and make better business decisions. Since 1997, the platform has served over 500 agencies by integrating project management, resource planning, financial management, and business intelligence in a single system.

Features

57 features across 9 categories

CRM(4)

Client Management

Manage client information and relationships in one central location

Create Estimates and Proposals

Build estimates and proposals for client projects

CRM for Marketing Agencies

Gather deep insights into sales pipeline and manage customer relationships

Sales Pipeline and Opportunity Tracking

Track sales opportunities through the pipeline

Also in: monday.com, Setmore, HubSpot

Financial Management(11)

Blended Estimates

Create flexible billing estimates using blended rates

Blended vs. Role vs. Staff Rates

Set different billing rates for blended, role-based, and individual staff rates

Campaign and Project Budgeting

Set and manage budgets at campaign and project levels

Custom Rate Cards

Define custom billing rates for different team members and services

Estimating Tool

Ensure projects are properly budgeted and clients are accurately billed

Expense Markup

Add markups to expenses for client billing

Expense Tracking

Track and manage project expenses for accurate billing

Project Budgeting

Set and manage budgets for individual projects

Retainer Management

Manage retainer-based billing and client relationships

Streamlined Invoicing

Create hundreds of invoices at once with batch invoicing tools

Task Budgeting

Set budgets at the task level for granular financial control

Integration(3)

Asana Integration

Integrate with Asana for project management workflows

Email Integration

Integrate with Outlook and Gmail for email management

QuickBooks IntegrationPremium

Sync financial data with QuickBooks Online and Desktop to prevent double entry

Also in: monday.com, Notion, Airtable

Notification(1)

Email Alerts and Notifications

Receive alerts and notifications via email for project updates

Project Management(12)

Campaign and Project Hierarchy

Organize projects within campaign hierarchies for better structure

Change Order and Revision Tracking

Track changes and revisions to project scope

Creative Briefs

Create detailed creative briefs for design and content projects

Customer Briefs

Create and manage briefs for client communication and project setup

File Sharing

Share project files and assets within the platform

Gantt Chart

Visualize project timelines with Gantt chart view

Kanban Board View

View and manage tasks using Kanban board visualization

Project Briefs

Create and manage project briefs for client communication

Project Management Suite

Keep projects on schedule and under budget with comprehensive project management tools

Schedule Templates

Reuse project schedules and templates across similar projects

Task Dependencies

Define dependencies between tasks to manage project workflow

Workback Schedule

Create reverse schedules from project deadlines to plan tasks

Also in: monday.com, Obsidian, Smartsheet

Reporting(11)

Business Intelligence Reporting

Real-time performance insights with complete visibility into core agency metrics

Custom Saved ReportsPremium

Create and save custom reports for ongoing analysis

Data VisualizationPremium

Visualize data with charts and graphs for better insights

Margin Projection

Project margins on projects and clients

Profitability by Client, Project, and Services

Analyze profitability across different clients, projects, and service offerings

Project ROI Tracking

Assess profitability and return on investment for individual projects

Report SharingPremium

Share reports with team members and stakeholders

Revenue Forecasting

Project future revenue based on current projects and pipeline

Sales Insights

Track and analyze sales pipeline opportunities

Staff Billability

Track and analyze staff billable utilization and efficiency metrics

Staff Billable (Efficiency) vs. Utilization

Track staff efficiency in billable time versus overall utilization

Also in: monday.com, Smartsheet, 1Password

Resource Management(8)

Customizable Work Calendar

Create custom work calendars for different teams and projects

Forecast Tentative Projects

Include tentative future projects in resource forecasting

PTO and Vacation Tracking

Track team member time off in resource planning

Resource Forecast by Role and Staff

Forecast resource needs by role and individual staff members

Resource Management

Optimize team resources and eliminate bottlenecks in project allocation

Staff Utilization

Monitor and optimize how efficiently staff time is being used

Team Resourcing

Allocate team members to projects efficiently

Workload Forecasting

Plan future workloads and view projects heading your way

Also in: Kubernetes Dashboard, Asana, Smartsheet

Team Collaboration(4)

Client Portal

Provide clients access to project updates and collaboration tools

Project Visibility

Ensure all team members have visibility into project status and updates

Task and Project Collaboration

Enable team members to collaborate on tasks and projects

Team Communication

Centralized communication for team members within the platform

Time Management(3)

Allocate to Job/Task

Allocate time and resources to specific jobs and tasks

Time Tracking

Track billable and non-billable time accurately across tasks and projects

Track Billable vs. Non-billable

Distinguish and track billable versus non-billable time

Pricing

Standardize

$53/user/month (monthly) or $58/user/month (annual)
  • Client Management
  • Customer Briefs
  • Create Estimates and Proposals
  • Sales Pipeline and Opportunity Tracking
  • Email Integration (Outlook, Gmail)
  • Workback Schedule
  • Estimates
  • Change Order and Revision Tracking
  • Creative Briefs
  • Campaign and Project Hierarchy
  • Schedule Templates
  • Gantt Chart
  • Task Dependencies
  • Kanban Board View
  • File Sharing
  • Task and Project Collaboration
  • Email Alerts and Notifications
  • Asana Integration
  • Resource Forecast by Role and Staff
  • Forecast Tentative Projects
  • PTO and Vacation Tracking
  • Customizable Work Calendar
  • Time Tracking
  • Track Billable vs. Non-billable
  • Allocate to Job/Task
  • Expense Tracking
  • Blended vs. Role vs. Staff Rates
  • Expense Markup
  • Campaign and Project Budgeting
  • Retainer Management
  • Task Budgeting
  • Business Intelligence Reporting
  • Profitability by Client, Project, and Services
  • Staff Billable (Efficiency) vs. Utilization
  • Margin Projection

Optimize

Popular
$62/user/month (monthly) or $68/user/month (annual)
  • Client Management
  • Customer Briefs
  • Create Estimates and Proposals
  • Sales Pipeline and Opportunity Tracking
  • Email Integration (Outlook, Gmail)
  • Workback Schedule
  • Estimates
  • Change Order and Revision Tracking
  • Creative Briefs
  • Campaign and Project Hierarchy
  • Schedule Templates
  • Gantt Chart
  • Task Dependencies
  • Kanban Board View
  • File Sharing
  • Task and Project Collaboration
  • Email Alerts and Notifications
  • Asana Integration
  • Resource Forecast by Role and Staff
  • Forecast Tentative Projects
  • PTO and Vacation Tracking
  • Customizable Work Calendar
  • Time Tracking
  • Track Billable vs. Non-billable
  • Allocate to Job/Task
  • Expense Tracking
  • Blended vs. Role vs. Staff Rates
  • Expense Markup
  • Campaign and Project Budgeting
  • Retainer Management
  • Task Budgeting
  • QuickBooks Online and Desktop Integration
  • Business Intelligence Reporting
  • Profitability by Client, Project, and Services
  • Staff Billable (Efficiency) vs. Utilization
  • Custom Saved Reports
  • Data Visualization
  • Report Sharing
  • Margin Projection

Cost Calculator

Keep Paying Function Point

Monthly$53/mo
Yearly$636/yr
5-Year Total$3.2k

Build It Yourself

Est. Build Time~4 hrs
Hosting$20/mo
DifficultyVery Easy

Total Cost Comparison

1 YearSave $396
SaaS
$636
DIY
$240
3 YearsSave $1.2k
SaaS
$1.9k
DIY
$720
5 YearsSave $2k
SaaS
$3.2k
DIY
$1.2k

DIY hosting estimate based on Vercel + Supabase free/pro tiers (~$20/mo). Build time estimated from 57 features at very easy complexity.

Build vs Buy

Should you build a Function Point alternative or buy the subscription? Estimate based on 57 features.

Buy Function Point

Better Value
Monthly cost$530/mo
3-year total$19,080
Time to deployDays

Build Your Own

Development cost$36,000
Maintenance$540/mo
3-year total$55,440
Dev time~3 months

Buying Function Point saves ~$36,360 over 3 years vs building.

Estimates based on 57 features and a BuildScore of 5/5. Actual costs vary.

Integrations

5 known integrations

AsanaGmailOutlookQuickBooks DesktopQuickBooks Online